HomeMy WebLinkAboutDraft Agenda Packet
AGENDA
Traffic Safety Advisory Committee
January 9, 2013
3:30 p.m. – 5:00 p.m.
Prior Lake City Hall
Parkview Room
1. Introductions:
• New Committee Members
2. Old Business (Review Matrix)
3. New Business
• 30 MPH speed limit request on Duluth Avenue at Anna Trl
• Bus Stop at intersection of Franklin Trail and Brooks Circle
• Review vehicular accidents in 2012 and provide recommendation to City Council
on ways to reduce accidents
• Review TSC Bylaws
4. Updates
• 2013 - CSAH 12 and Sunset Avenue
• 2013 - Ridgemont/Main/TH 13
• 2013 – Welcome Avenue
• Developments
• South Downtown Study
5. Additional Traffic Safety Announcements or Issues
6. Future Meeting
7. Adjournment
12/21/2012
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Green Heights no parking on both sides of 26' b-b street, Dunkirk no parking on one side of 24' b-b street, Pershing no parking on one side of 26' b-b street, Dutch no parking on one side of 26' b-b street. Petitioners would like to bring to City Council.
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G:\Streets_and_Transportation\Traffic Safety Committee\Bylaws TSAC Jan 2011.doc 1
TRAFFIC SAFETY ADVISORY COMMITTEE BYLAWS
Adopted January 5, 2009
Amended October 19, 2009
Amended January 3, 2011
SECTION 100: PURPOSE
101: The purpose of the Traffic Safety Advisory Committee bylaws is to provide a set of
operating procedures for the Committee, and to establish a code of ethics and
conduct.
102: The Bylaws shall be reviewed annually by the Traffic Safety Advisory Committee, and
any changes or amendments agreed to by a majority vote of the Committee shall be
recommended to the City Council for adoption at its annual meeting. The City Council
conducts is annual meeting as the first meeting in January of each year.
SECTION 200: STRUCTURE OF COMMITTEE
201: COMMITTEE CREATED: The Prior Lake Traffic Safety Advisory Committee is
created for the City, its purpose to be of an advisory nature to the City Council and
staff on issues related to traffic safety.
202: COUNCIL LIASION: Annually the City Council will appoint a Councilmember to serve
as a Liaison between the Council and the Traffic Safety Advisory Committee. The role
of the Liaison is to act as a conduit and resource for information by and between the
Council and the Traffic Safety Advisory Committee and the Traffic Safety Advisory
Committee and the Council. The Liaison shall make periodic reports to the Council on
the activities of the Traffic Safety Advisory Committee. The Liaison shall communicate
any Council input on a particular issue to the Traffic Safety Advisory Committee. The
Liaison shall not participate in the discussion or deliberation of any matter pending
before the Committee, except where the Traffic Safety Advisory Committee is meeting
in a study or work session. The Traffic Safety Advisory Committee, at its discretion,
may ask the Liaison whether the Council has discussed the subject under
consideration and the nature of the discussion. The Liaison shall never use this
occasion as an opportunity to communicate their personal position regarding the
matter under consideration.
A Liaison may always testify or submit written comments at a Public Hearing in their
capacity as a private citizen so long as they make clear at the beginning of their
testimony or their written comments that they are speaking on their own behalf and not
on behalf of the Council.
203: DUTIES OF THE COMMITTEE: The duties of the Traffic Safety Advisory Committee
are as follows:
1. Review community traffic safety issues and proposed solutions in accordance with
Minnesota statutes.
2. Provide guidance to City staff on traffic safety issues.
3. Advise the City Council on traffic safety issues.
4. Conduct public meetings on traffic safety issues as directed by the City Council.
G:\Streets_and_Transportation\Traffic Safety Committee\Bylaws TSAC Jan 2011.doc 2
204: APPOINTMENT: The Committee shall consist of no more than five (5) and no less
than three (3) resident members appointed by the Prior Lake City Council, the City
Engineer and the Police Chief. One City Council member shall be appointed annually
to serve as liaison to the committee. Only residents of the City who are at least 18
years old shall be considered for appointment. The resident members shall serve
terms of three (3) years from November 1 to October 31. Committee resident
members may serve based upon attendance and participation, continued residence in
Prior Lake and in accordance with the term limit policy established by the City Council.
The Assistant City Engineer will provide staff support services to the Committee.
205: VACANCIES: Should a resident member resign, or otherwise vacate a seat on the
Committee, Prior Lake City Council shall appoint a replacement to complete the term
in the following manner:
1. Applications are solicited. A Notice of the vacancy is made public and individuals
may be encouraged to consider the position.
2. The City Manager or his designee, the City Council member who has been
appointed as the liaison to the Advisory Committee, and the City Engineer shall
interview all candidates and make a recommendation to the full City Council. No
person will sit on any advisory committee charged with the selection of the
successor for that person.
3. The recommendation of the interview panel shall be presented to the City Council
and the Council may accept or reject the recommendation. If the recommendation
is rejected, the City Council shall appoint another individual or decide to reopen the
vacancy to the public for new candidates.
206: OFFICERS: The Officers of the Prior Lake Traffic Safety Advisory Committee shall be
a Chair, Vice-Chair and a Secretary. The Assistant City Engineer or his/her designee
shall serve as Secretary of the Committee.
Chair: The City Engineer shall serve as the Chair of the Committee. The duties of the
Chair include: (1) Review and approval of meeting agendas; (2) Presiding at
meetings; (3) Participating with the City Council in the selection of Committee
members; and (4) Representation of the Committee as appropriate.
Vice Chair: The Police Chief shall serve as the Vice-Chair and shall perform the duties
of the Chair in his/her absence. The Vice-Chair shall assume such other duties as
assigned by the Chair.
Secretary: The Assistant City Engineer or his/her designee shall act as the Secretary
and shall be responsible for recording and compiling a written summary of all official
activities of the Committee.
207: TERM LIMIT: It is the policy of the Prior Lake City Council to impose a three-term
(nine-year) service limitation for all appointed positions within the committees and
commission. Partial terms do not count toward the term limitation. The purpose of the
term limit policy is to encourage resident participation on City advisory bodies and
provide community members with the opportunity to participate in their local
government.
G:\Streets_and_Transportation\Traffic Safety Committee\Bylaws TSAC Jan 2011.doc 3
208: REMOVAL OF MEMBER: Any resident member of the Traffic Safety Advisory
Committee may be removed from office for just cause by a four-fifths (4/5) vote of the
entire City Council. Such member shall be entitled to a public hearing before such a
vote is taken. In addition, any member may be removed for nonattendance at Traffic
Safety Advisory Committee meetings by action of the City Council.
SECTION 300: STATEMENT OF ETHICS
301: POLICY STATEMENT: The City of Prior Lake recognizes that our system of
democratic representative government is dependent in large measure upon people
having trust and confidence in their public officials. The public rightfully expects that
governmental officials will conduct City of Prior Lake business in ways which benefit
the public generally and that public office will not be used chiefly or improperly to
advance personal interest. The City of Prior Lake has pledged that the goals of fair,
efficient and honest government will be fostered and that it will strive for integrity and
objectivity from all of its officials .
1. The City of Prior Lake finds that the proper operation of democratic representative
government requires that:
• Elected and appointed officials be independent, impartial and responsible to the
people;
• Governmental decisions and policy be made in the proper channels of the
governmental structure;
• Public office not be used for personal gain;
• The public have confidence in the integrity of its government.
2. The City of Prior Lake shall adhere to the highest ethical standards that enhance
the public trust in its local government by:
• Creating transparency in its actions through honest and open communication;
and
• Basing decisions and adopting public policies on what is in the best interests of
the public and the overall community;
• Supporting the public’s right to know the public’s business
• Exercising fairness, optimism, responsiveness and respect in communicating
with the public.
• Providing a forum and periodic training for public officials and staff to discuss
organizational values that reflect high standards and current conditions and
concerns.
3. The City’s Statement of Ethics shall be liberally construed in favor of protecting the
public’s interest in full disclosure of conflicts of interest and promoting ethical
standards of conduct.
302: GIFTS AND FAVORS: No public official shall accept any valuable gift, favor or thing of
value, regardless of amount whether in the form of money, service, loan, thing or
promise from any person which to the official's knowledge is concerned, directly or
indirectly in any manner whatsoever in business dealings with the City.
303: USE OF EQUIPMENT AND FACILITIES: No public official shall request or permit the
unauthorized use of City-owned vehicles, equipment, materials, property, labor or
G:\Streets_and_Transportation\Traffic Safety Committee\Bylaws TSAC Jan 2011.doc 4
services for personal convenience or profit.
304: CONFLICT OF INTEREST: Except as authorized in Minn. Stat. 471.88, a public
officer who is authorized to take part in any manner in making any sale, lease, or
contract in official capacity shall not voluntarily have a personal financial interest in that
sale, lease, or contract or personally benefit financially therefrom. (Minn. Stat. Section
471.87)
305: A public official or local official elected to or appointed by a metropolitan governmental
unit who in the discharge of official duties would be required to take an action or make
a decision that would substantially affect the official's financial interests or those of an
associated business, unless the effect on the official is no greater than on other
members of the official's business classification, profession or occupation, must take
the following actions:
1. Advise the City Attorney of the potential conflict of interest as soon as possible,
preferably before the meeting; and
2. The City Attorney shall determine whether a disqualifying conflict of interest exists.
3. Orally inform the committee of the potential conflict and abstain from any
participation in that agenda item.
306: The purpose behind the creation of a rule, which would disqualify public officials from
participating in proceedings in a decision-making capacity when they have a direct conflict of
interest in its outcome, is to insure that their decision will not be an arbitrary reflection of their
own selfish interests. There is no settled general rule as to whether such an interest will
disqualify an official. Each case must be decided on the basis of the particular facts present.
Among the relevant factors that should be considered in making this determination are: (1)
nature of the decision being made; (2) the nature of the pecuniary interest; (3) the number of
officials making the decision who are interested; (4) the need, if any, to have interested
persons make the decision; and (5) the other means available, if any, such as the opportunity
for review, that serve to insure that the officials will not act arbitrarily to further their selfish
interests.
307: MISUSE OF OFFICIAL POSITION: No elected or appointed official may use his or her official
position for a purpose that is, or would to a reasonable person appear to be primarily for the
private benefit of the official.
SECTION 400: CONDUCTING MEETINGS
401: REGULAR MEETINGS: In conformance with the Minnesota Open Meeting Law all
meetings of the committee are open to the public. Regular meetings shall be held as
needed at Prior Lake City Hall, 4646 Dakota Street SE, Prior Lake, Minnesota.
402: NOTIFICATION: All regular meetings of the Committee shall be noticed by:
1. Posting at city hall for at least two (2) days prior to the meeting.
2. A copy of the notice, agenda and accompanying materials shall be received by the
Committee, City Council, staff and others designated by the City Council, no later
than two (2) days prior to a meeting.
G:\Streets_and_Transportation\Traffic Safety Committee\Bylaws TSAC Jan 2011.doc 5
403: SPECIAL MEETINGS: Special Meetings of the Committee may be called by the Chair
for the purpose of transacting any business designated in the call. The call for a
special meeting may be delivered prior to the time of the proposed meeting to each
Committee member of the Committee at least two (2) days prior to the special
meeting. At such meetings, no business shall be considered other than as designated
in the call. The notification provisions of Section B of the article shall be followed.
404: QUORUM FOR REGULAR AND SPECIAL MEETINGS: A majority of Committee
members shall constitute a quorum for the purpose of conducting its business, but a
smaller number may adjourn from time to time until a quorum is obtained. When a
quorum is in attendance, action may be taken by the Committee upon a vote of a
majority of the Committee present.
405: CONDUCT OF BUSINESS AT MEETINGS: The agenda for a regularly scheduled
meeting shall include the following in order of business:
1. Call to Order
2. Approval of minutes of previous meeting(s)
3. Old Business
4. Other Business
5. Staff Update
6. New Business
7. Adjournment
406: PUBLIC HEARING FORMAT: Public hearings shall be conducted in the following
manner:
1 The presiding officer announces the agenda item that is the subject of the public
hearing.
2 It is the intent of the Traffic Safety Advisory Committee to open all public hearings
at the time indicated in the public hearing notice, or as soon as possible thereafter.
From a practical standpoint, not all hearings can be opened at their designated
time The Traffic Safety Advisory Committee may delay the start of a hearing until
the pending business is acted upon. However under no circumstances may a
public hearing be opened prior to the time specified in the notice and published in
the official newspaper.
3 Staff and/or a consultant make a presentation or report on the subject matter of the
public hearing.
4 At the conclusion of any presentation or remarks by Staff and/or a consultant, the
presiding officer asks the Traffic Safety Advisory Committee members if they have
questions of the Staff or consultant.
5 The presiding officer requests a motion and second from a member of the Traffic
Safety Advisory Committee to open the public hearing and calls for a vote.
6 The presiding officer declares the public hearing opened, announces the time and
then proceeds to ask for citizen input, comments and questions.
6.1 Members of the public, interested parties or their authorized representatives
may address the Traffic Safety Advisory Committee orally. If the speaker
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intends to present written or hard copy materials to support their presentation
to the Traffic Safety Advisory Committee, they must provide the Staff, at the
time of their presentation or before, copies of the original for distribution to
Committee Members, City Staff and the Recording Secretary. The materials
will be included in the public record. If the speaker intends to present audio
or video materials to support their presentation to the Traffic Safety Advisory
Committee, such materials must be in an electronic format that is compatible
with the City’s existing equipment. An audio or video presentation may not
introduce testimony from any person other than the author. The electronic
materials must be submitted to the Staff by 12:00 noon of the day of the
meeting.
6.2 If unable to attend the meeting, members of the public, interested parties or
their authorized representatives may submit written comments and supporting
materials. Nine (9) copies of the comments and materials must be submitted
to the City Staff prior to the Traffic Safety Advisory Committee meeting. The
comments and materials will be distributed to Committee members, City
Staff, and the Recording Secretary. The written comments and materials will
become part of the record, but will not be read aloud at the meeting
6.3 Recorded testimony if unable to attend a meeting. Members of the public,
interested parties or their authorized representatives may submit testimony to
the Traffic Safety Advisory Committee using a prerecorded audio or video
communication. An audio or video communication must be in an electronic
format that is compatible with the City’s existing equipment. An audio or
video presentation may not introduce testimony from any person other than
the author. The author of the recorded testimony must provide nine (9) copies
to the City Staff at least seven calendar days prior to the meeting in order to
allow Staff an opportunity to view the presentation on the City’s equipment to
make certain there are no technical difficulties with the equipment. It is the
responsibility of the individual using an audio or video format to consult with
the City to determine compatibility. The City Department responsible for the
agenda item will also prepare a brief summary of the audio or video
presentation. The presentation and the summary will be provided to the
Traffic Safety Advisory Committee as part of the agenda package. The
presentation and the summary will become a part of the public record.
Generally, agenda packages are distributed to members of the Traffic Safety
Advisory Committee on the Wednesday preceding the meeting.
7 After all persons have been heard, the presiding officer will ask twice whether there
are any other persons in attendance who want to be heard on the matter pending.
If there is no other testimony, the presiding officer requests a motion. There are
two possible motions, seconds and votes:
• A motion and second to close the public hearing. Once the vote is taken, the
public hearing is closed. The presiding officer announces, for the record, the
time the public hearing is closed: or
• A motion and second to continue the public hearing to a date certain. The
presiding officer, in consultation with the City Staff and Commissioners, shall
select and announce a time and date certain for the continued public hearing.
No additional publication or notice requirements are needed if a hearing is
continued to a later specified date. No public hearing may be continued more
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than once without re-notice, publishing the time, date, location and subject of
the public hearing.
8 The Traffic Safety Advisory Committee addresses the subject matter through
deliberation. The Traffic Safety Advisory Committee may ask questions of the
Staff. If the public hearing has been closed Commissioners should refrain from
calling upon a member of the public except for the sole purpose of asking a
question that can be answered by a “yes” or “no” response.
The presiding officer will call upon each member of the Traffic Safety Advisory
Committee for their comments and reaction to information received from the Staff
presentation or public hearing comments.
9 If the public hearing has been closed, rather than continued until a date certain, the
Traffic Safety Advisory Committee may take action on the subject matter.
407: VOTING: All members of the Committee have equal voting authority.
SECTION 500: SCOPE OF POWERS AND DUTIES
501: POWERS AND DUTIES: The Committee shall act in an advisory capacity to the Prior
Lake City Council and shall advise the City Council on traffic safety matters identified
in Section 200 or as assigned to the committee. The Committee Chair shall give an
accounting of the Committee’s activities with respect to its goals and objectives before
the City Council. Additionally, specific powers, duties and responsibilities may be
assigned to the Committee upon approval of the City Council.
502: SUBCOMMITTEES: The Committee may divide its membership into Subcommittees
as it deems necessary to implement its goals and objectives.
SECTION 600: AMENDMENTS
601: These bylaws shall be reviewed by the Committee annually. The Committee may
recommend revised bylaws to the City Council for final approval.