HomeMy WebLinkAbout09 03 2015 Technology Village Minutes
CITY OF PRIOR LAKE, MINNESOTA
TECHNOLOGY VILLAGE BOARD OF DIRECTORS
MEETING MINUTES – September 3, 2015
1.Call to Order
The meeting was called to order at 7:31 a.m. in the Little Prior Conference Room at City Hall. Members present: Gerry
Hughes, Adam Proehl and Dan Stratton. Members absent: Lori Frank and Ken Hedberg.
Staff present: Dan Rogness.
2.Approval of Meeting Minutes
a.July 2, 2015
Without a quorum present, the approval of the July 2, 2015 minutes was deferred to the next regular meeting.
b.August 6, 2015
Without a quorum present, the approval of the August 6, 2015 minutes was deferred to the next regular meeting.
3.Old Business
a.Lunch and Learn Event Update – Pivotal Advisors
Mr. Hedberg was not in attendance so this item was deferred to the next regular meeting. Mr. Hughes will follow
up with Mr. Hedberg to see if he has been in contact with Pivotal Advisors.
4.New Business
a.Technology Village Phase III RFP Review & Recommendation
Board Members: reviewed and discussed the two proposals that were submitted in response to the Technology
Village Phase III RFP. After initial review the board was comfortable with both proposals; however, the board
recommended staff contact a few of the listed references on the RFP and review the consultant websites.
Hughes: commented that Harlan Jacobs indicated he may submit a response to the RFP and requested staff
follow up with Mr. Jacobs to ensure he did not submit a response that was not received.
Staff: reminded the board that their recommendation for a Phase III consultant will be considered by the EDA
during their September 21 meeting and requested a member of the board attend the EDA meeting. Mr. Hughes
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was not available. Mr. Proehl stated he could attend the meeting.
Hughes: recommended, and the Board Members agreed, to hold a special regular meeting during the scheduled
September 16, 2015 work session to allow more time for the board to review the proposals and allow staff time
to contact references and review the websites of the two consultants before making a formal recommendation
to the EDA.
b.Participants Breakfast Meeting Feedback
Board Members: felt the DemographicsNow presentation was interesting and the program will be beneficial to
participants. Members felt Christine Pigsley and the Open to Business program has a lot to offer participants.
Participant updates were well received.
c.RE2 Technology Application Status
McCabe: informed the board he sent two program participation templates to RE2 Technology; the first was a
standard lease agreement and the second was a Phase II program participation contract. Mr. McCabe added
Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com
two current participants have interest in the two remaining cubicles so he is not sure if space will be available for
RE2 within City Hall.
Board Members: asked staff to get commitments on the cubicle space from the two interested participants so
the board will have a clear understanding of what space is available.
d.Technology Village e-Newsletter
McCabe: presented a draft newsletter to be sent to all board members and participants each month. The
newsletter will include upcoming BOD meeting dates, events, news, updates, etc.
Board Members: provided comments and directed staff to send the newsletter out via email.
5.Staff Update
a.Technology Village Metric Report – August 2015
Board Members: reviewed the August 2015 Technology Village metric report. Members reviewed the additional
job/FTE information that was now included. Members provided direction to list W-2 employees and contractors
separate and only identify local employment numbers.
b.October Board Meeting Date Change
Board Members: canceled the October 1, 2015 board meeting. The board will meet for their regular October
meeting on Thursday, October 15 at 7:30 a.m. The board also canceled their October 21 work session.
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c.Virtual Program Application Status
McCabe: stated he has not heard back from the business potentially interested in becoming a virtual participant.
Mr. McCabe will follow up with the business and report back to the board. Mr. Hughes offered to meet with the
prospective applicant again if necessary.
d.Advisory Committees Outcome Presentation
Hughes: asked staff to find out the date of the advisory committee presentation to the City Council and add the
date to the Technology Village calendar and future agendas as necessary to identify 2014 accomplishments and
2015 goals.
e.Fall Community Fest Booth
Board Members: discussed the Fall Community Fest at PLSH on Monday, September 21, 2015 from 6:00 – 8:30
p.m. Members discussed availability to sit at the booth and marketing materials and display materials. Members
should confirm availability for the Fall Community Fest and needed display and marketing materials at the
September 16 meeting.
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f.Action Item Update
Board Members: reviewed the pending Technology Village action items.
g.Board Member Ideas/Recommendations
Board Members: discussed their desire to place Technology Village collateral material within Scott County
Libraries.
The next scheduled work session on September 16, 2015 will be a special regular meeting to allow the board to
take action on minute approval and formally make a Technology Village Phase III consultant recommendation
to the EDA.
6.Adjourn
MOTION BY PROEHL and SECOND BY STRATTON to adjourn the meeting. The motion was approved 3-0. The meeting
adjourned at 8:46 a.m.
Submitted by: Casey McCabe