HomeMy WebLinkAbout06 07 2016 Technology Village Minutes
CITY OF PRIOR LAKE, MINNESOTA
TECHNOLOGY VILLAGE BOARD OF DIRECTORS
MEETING MINUTES – June 7, 2016
Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com
1. Call to Order
The meeting was called to order at 7:32 a.m. in the Little Prior Conference Room at City Hall. Members present: Gerry
Hughes, Ken Hedberg, Dan Stratton, Adam Proehl and Advisory Board Member Dave Rech. Staff present: Dan Rogness
and Casey McCabe. Others present: Lloyd Erbaugh.
2. Approval of Meeting Minutes
a. April 5, 2016
MOTION BY HEDBERG and SECOND BY STRATTON to approve the April 5, 2016 meeting minutes. Motion
was approved 3-0 with Proehl abstaining.
b. May 3, 2016
MOTION BY PROEHL and SECOND BY HEDBERG to approve the May 3, 2016 meeting minutes. Motion was
approved 3-0 with Stratton abstaining.
3. Old Business a. Facebook Campaign Activity
McCabe: presented a summary of the Facebook campaign activity for the three previous weeks. The campaign
is scheduled to run one additional week, for a total of four weeks.
Board Members: were pleased with the results of the Facebook campaign and recommended a continued
campaign coordinated by design a tivity. Board members suggested two Technology Village related messages
be sent every month for a period of 6 months. Topics may include promotion of Technology Village, available
space options or content around current participants to share their message or exciting news about their
business. Board members encouraged using real photos of actual participants. The frequency would be less
than the previous campaign with a lower budget cost of $10 per week. Staff will contact design a tivity to discuss
options to continue the campaign for a period of six months.
The Facebook campaign will be a topic at the next participant breakfast.
b. Educational Lunch & Learn Event
The Educational Lunch & Learn event will be deferred until a future date.
Hedberg: provided another contact, Kelly Loose, for the list of potential service providers or Lunch & Learn
attendants.
Board Members: requested a list of service providers be developed for the Technology Village website. A short
letter should be drafted and sent to businesses to gauge their interest in providing services to program
participants. The letter will include boxes to check indicating if they are open to discounted fees for participants,
if they have possible topics for a future Lunch & Learn event or would be willing to be a presenter at a Lunch &
Learn event. The company name and contact information would be added to the website for interested
businesses.
4. New Business a. Draft 2017 Technology Village Budget
Rogness: presented a draft 2017 Technology Village budget for board review and comment. The budget
expenditures were less than previous years and anticipated expenditures equaling revenues.
Board Members: suggested decreasing the office supply expenditure and increasing the business assistance
expenditure. Board members also requested staff provide the budgeted amounts and actual expenditures for
2015 and 2016 YTD. Board members also recommended staff include some expenditure for legal fees in 2017.
b. EDA Meeting Update – Technology Village Analysis and Expansion Plan Accepted
Rogness: informed the board that the EDA accepted the Technology Village Analysis and Expansion Plan during
their last meeting. Mr. Hughes and Mr. Proehl attended the meeting and discussed a joint EDA/TVBOD work
session to discuss the report and action items in greater detail. The joint work session is tentatively scheduled
for Monday, June 20th; staff will confirm the date/time. Staff will also prepare an agenda with talking points for
the joint meeting.
Program Director Position – Scott County Discussion
Rogness: informed the board that staff met with Stacy Crakes with Scott County First Stop Shop (FSS) to discuss
the Technology Village Analysis and Expansion Plan. FSS, through the Scott County CDA, provided funding to
assist with the cost of the plan. The CDA and FSS have interest in a ‘county wide’ accelerator program. City
staff and the CDA are exploring potential funding sources to hire a PT Executive Director to move the Technology
Village program forward in Scott County.
c. Program Participant Breakfast – Topics & Date
Board Members: discussed potential dates for the next program participant breakfast. Board members favored
Tuesday, June, 21st after the TVBOD work session. Staff will email participants to confirm that date works for
them.
Hughes: asked staff to contact Adam Kobler with Kataku Technology to see if he would be available to provide
a 20-minute presentation on cyber security.
5. Staff Update
a. Technology Village Metric Report – May, 2016
Board Members: reviewed the May 2016 Technology Village metric report.
b. Potential Participant Meeting – Guardians of your Business Solutions
Hughes: informed the board that he and staff met with a potential program participant on May 4th. Mr. McCabe
and Mr. Hughes have both followed up via phone. The potential applicant indicated he will contact Mr. McCabe
during the week of June 13th to discuss the Technology Village program. If the potential applicant has not
contacted staff by Wednesday, June 15th, Mr. Hughes will follow up.
c. Action Item Update
Board Members: reviewed the pending Technology Village action items.
d. Board Member Ideas / Recommendations
None.
6. Adjourn
MOTION BY PROEHL and SECOND BY HUGHES to adjourn the meeting. The meeting adjourned at 8:50 a.m.
Submitted by: Casey McCabe