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HomeMy WebLinkAbout010991 4d~ "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" *PLEASE REVIEW FOR MEETING OF 1/09/91* PARKS ADVISORY COMMITTEE AGENDA WEDNESDAY, JANUARY 9, 199~ COMMUNITY ROOM - CITY HALL - 7:00-9:00 P.M. r-- 1. Call to order. 2. Minutes from meeting of 12/05/90 3. Staff Reports A. Director of Parks and Recreation B. Program Specialist Report for Winter Programs C. Parks Supervisor Report on Rink Maintenance 4. New Business A. Election of officers B. Discussion of the bylaws (enclosed). 5. Old Business A. Discussion of City Council action of 12/17/90 regarding PAC recommendations. (See Council minutes enclosed) . 6. Set next meeting date. A. Regularly scheduled meeting is Wednesday, February 13. 7. Adjourn the meeting. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" PARKS ADVISORY COMMITTEE MINUTES DECEMBER 5, 1990 The December 5, 1990 Parks Advisory Committee meeting was called to order at 7:10 p.m. by Art Schoot. Those present were Art Schoot, Bill Hansen, Dan Wehrs, Ron Ceminsky, Tony Anderson, Doug Berens, Kathy Smith, Pat Heaney, Mike Babcock, Dave Unmacht, City Manager, Linda Blaisdell, representative from the Highway 13 Task Force and Bill Mangan, Director of Parks and Recreation. Kathe Abrams was absent. Linda Blaisdell was introduced as the representative from the Highway 13 Task Force. She indicated that the Highway 13 Task Force was formed to deal with issues of safety on Highway 13. By Spring of 1991, the plan will be put into effect for intersection improvements on Highway 13 and, as a committee, they are very concerned with pedestrian and bicycle safety; she is present to support the Parks Advisory Committee's proposed trail system. The first order of business was the minutes from meeting. Art suggested that the comments made should be worded differently; perhaps using "communicate". The Committee was in agreement this. Bill Hansen raised the question of the funding clarity in the minutes. Some discussion followed regarding the school bond issue and what could possibly be expected next year. No changes were made to the minutes regarding funding. the 11-28-90 by Pat Heaney the word of rephrasing BILL HANSEN MADE A MOTION TO APPROVE THE MINUTES. TONY ANDERSON SECONDED THE MOTION. MOTION CARRIED. Staff deferred reports so that the Committee could move on to the discussion of the recommendations from the Parks Survey. New business was the discussion of the Parks Survey recommendations. The report consists of three areas: 1) The Process 2) The Survey and 3) The Recommendations. The committee reviewed The Process area with no additional comments or changes to be made. The committee reviewed The Survey area. Art Schoot suggested that Lakefront Park and Watzl's Point be listed together but with separate figures. Bill indicated that the two areas are defined separately with Lakefront being for athletic and natural use and Watzl's Point as the beach area. Committee felt that these two areas should be kept separate. -1- 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer Dan Wehrs felt that the statement made at the bottom of Page 2 "The next largest category was those facilities that would be included in a Community Center with 1,229 tallies" was very nicely stated. The next area of reviewal was "The Recommendations" area. Linda Blaisdell indicated that she felt that if more kids and adults were able to use the trails for walking and biking, that would lead to less local traffic on Highway 13. Ron Ceminsky raised the question about the usage of facilities at the Middle School and High School. Bill Hansen stated that the facilities are used to the maximum. Bill Mangan said that there are liability factors with the usage of the schools also; a Janitor with a boilers license would have to be available at these additional times. In regards to the above discussion, Ron Ceminsky felt that we should clarify that the school is not a source to be used for additional community activities. Dave Unmacht indicated that the policy makers from the school are very interested in what the Parks Advisory Committee are proposing and felt a great deal of support from them also. Bill Hansen suggested that we rephrase Recommendation #2. Remove "without getting too specific at this time" and rephrase as such: "The Committee feels that there were many respondents who checked the need for new facilities in the areas of teen center, etc..." and insert something to the effect "that it has been determined that public school facility is not an option because the school activities result in those facilities being at capacity" before the last sentence. DAN WEHRS MADE A MOTION TO REPHRASE RECOMMENDATION AS BILL HANSEN HAD INDICATED. RON CEMINSKY SECONDED THE MOTION. MOTION CARRIED. Art indicated that in Recommendation #3 that the athletic should be expanded on by being more specific in regards number of softball/baseball fields available; no regulation soccer fields; and, lack of tennis courts. fields to the size Bill Mangan participated Soccer Club. stated that there in some type of were almost 2000 youth that sport through P.L.A.Y. and the Discussion followed regarding the lack of the above mentioned facilities. The committee were in agreement that athletic facilities were the priority over the Community Center. BILL HANSEN MADE A MOTION TO SWITCH RECOMMENDATION RECOMMENDATION #3. KATHY SMITH SECONDED THE MOTION. CARRIED. #2 WITH MOTION -2- Pat Heaner expanded on the above motion stating that we should perhaps lncorporate the fact that there is a lack of regulation soccer fields and indicate approximately how many baseball/softball games played or the number of teams that used the existing facilities. Art brought up on the streets being played; use. the fact that during the summer people are parking in neighborhood parks where baseball games are areas that were not originally designed for such Committee felt that irrigation of existing fields was a priority to improve turf and soil conditions. Doug Berens suggested that we use separate categories in the new Recommendation #2 - 1) Improvements and 2) Expansion. It was the general concensus of Recommendation #2 into two areas Recommendation #3. Bill Mangan asked the committee for their Recommendation #2 and then meet with Art as Chair for the Parks Advisory Committee. agreement. No formal motion was made. the Committee to split making Recommendation #2 & approval to rewrite for his final approval The Committee was in The Recommendations will be listed as: 1) Trail System, 2) Athletic Improvements, 3) Athletic Expansion and 4)Community Center. Mike Babcock questioned the fact that both an indoor and outdoor pool was listed and felt that this was not realistic. The Committee was in a9reement that an indoor pool would be more sensible given our cllmate and lake area. MIKE BABCOCK MADE A MOTION TO ELIMINATE THE FOLLOWING STATEMENT FROM RECOMMENDATION #2: "THE COMMITTEE REALIZES THAT THIS IS A LAKE COMMUNITY. HOWEVER, AN OUTDOOR SWIMMING FACILITY RECEIVED A LOT OF SUPPORT FROM THE RESIDENTS IN TERMS OF NEW FACILITIES NEEDED" AND INCLUDE IT WITH THE COMMUNITY CENTER IN RECOMMENDATION #4. TONY ANDERSON SECONDED THE MOTION. MOTION CARRIED. Linda Blaisdell said that MNDOT has approved the plans to incorporate grading to be done along Highway 13 from County Road 42 to County Road 44 on both sides. This will definitely be to our benefit when installing our walkways. Dave Unmacht suggested that we should use "City staff" rather than referrin9 to Charles Tooker in the last paragraph on page 6. He also explalned what the General Fund was and that we should use "General Fund balance" rather than "Excess Fund balance" in the last sentence on page 6. -3- ~_,_,w ...__. ~"""'~_"_'.""~" '_'~~~'~'" ',. '~"_'"~~'_""M"""~""'H __ ~~"~"--,---------"-"" ....--..... Dave indicated that the General Fund has $1.4 million in it of which $1.1 million is allocated for expenditures from January through September. It was his strong feeling that the Council would su~port between $50,000 to $100,000 (quite possibly $100,000) ln funding towards the trail system. The council wants to see some action and they feel it is time for trail and walkways to be incorporated into our city. Dave felt that the general fund is a "window of opportunity" for the Parks Advisory Committee. He also indicated that our City is at the levy limits and we would need a referendum in order to raise taxes. Linda Blaisdell said that the Highway 13 Task Force is a program whereby they would go to organizations to "Buy a foot of walkway" program. She felt that there strong support for this. MIKE BABCOCK MADE A MOTION TO ADD "PRIVATE FUNDING" IN THE LAST SENTENCE ON PAGE 6. developing promote a would be a DAN WEHRS SECONDED MOTION. MOTION CARRIED. Some discussion followed regarding how far $100,000 will go. Time and product is important so the people can see what they can have. Dave Unmacht felt that Committee should be prepared for response to Lakefront Park development from the Council versus trail development as now proposed. Discussion continued concerning Page 7. Dave Unmacht said that it is important to put a time frame on the project as a Committee, and also to be present at the council meetings; good representation will help the Committee's proposals. The next City Council meeting is scheduled for December 17, 1990. A discussion continued concerning the time frame issue. Kathy smith suggested that March 1, 1991, and Art prepared by June 1, 1991. acceptable time frame. Discussion followed regarding the Parks Advisory Committee's meeting day. the Conceptual Trail Plan be ready by Schoot suggested the design plans be Committee all agreed that this was an KATHY SMITH MADE A MOTION THAT THE PARKS ADVISORY COMMITTEE WILL MEET ON THE SECOND WEDNESDAY OF EACH MONTH. TONY ANDERSON SECONDED MOTION. MOTION CARRIED. The next meeting date will be Wednesday, January 9, 1991. The meeting was adjourned at 9:02. Bill Mangan Director of Parks and Recreation Nancy McGill Recording Secretary -4- _.._.~-_...-_.~ '-~ ---.-......,-. .. ~ ..... ..-"T".---..-.......---..~..--.-.---...-. BYLAWS OF PRIOR LAKE PARKS ADVISORY COMMITTEE PREAMBLE The Prior Lake Parks Advisory Committee was created in July, 1989 br an act of the Prior Lake city Council to: (1) serve as a 11aison between city Government and the Community, (2) serve as a resource for new and existing neighborhoods, groups, and civic organizations seeking information concerning the Prior Lake Park system, (3) to assist city Government in setting open space, land acquisition and development policies, (4) to serve as a body to make recommendations to the City Council relating to specific Parks and Open Space development, and, (5) to assist city Council in researching a variety of funding sources for the capital Improvement Program and related park development. The Parks Advisory Committee, as established, will function as an advisory committee to the city Council-for a period not to.exceed four (4) years, with all appointments terminating on July 1, 1993. ARTICLE 1. NAME section A. Name. The legal name of the organization is the "Prior Lake Parks Advisory Committee". section B. Committee 55372. Office. The Office of the Prior Lake Parks Advisory is at 4629 Dakota Street S.E., Prior Lake, Minnesota, ARTICLE 2. OFFICERS Section A. Officers. The Officers of the Prior Lake Parks Advisory Committee shall be a Chair, vice-Chair and a Secretary. Section B. Chairman. The Chairman shall preside at all meetings of the Committee and shall have general charge of and control over the affairs of the Committee subject to the other members. At each meeting, the Chairman shall submit recommendations and information as she/he may consider proper concerning the affairs and policies of the Committee. section C. Vice-Chairman. The Vice-Chairman shall preside at all meetings of the Committee in the absence of the Chairman and shall perform such other duties as may be assigned by the Committee. In case the Chairman resigns or is unable to perform duties assigned for some other reason, the Vice-Chairman shall perform and be vested with all duties and powers of the Chairman until such time as the Committee shall select a new Chairman. section D. Secretarr. The Secretary shall be recording and compillng a written summary of all the Committee and such other functions as may the Committee. Staff will serve in the capacity responsible for meetings held by be determined by as secretary. 1 section E. staff. Staff shall serve as Secretary and be responsible for recording and compiling a written summary of all meetin9s held by the Committee. staff will have general supervlsion over the day-to-day administration of the Commlttee's policies and actions. staff shall perform all duties and responsibilities assigned by the Committee and consistent with the Citr Manager's directions. staff, as Secretary, will be an ex-officl0 member of the Committee and will not be a voting member of the body. section F. Appointment. The Committee shall consist of at least seven (7) members, but not greater than eleven (11) members, appointed by the Prior Lake city Council for two year, staggered, terms. composition of the Committee shall be representatlve of the citizens who live in Prior Lake. Committee members may serve additional terms upon approval by the Prior Lake City Council. The Chairman and vice-C.. 'rman shall be elected by a majority of the Committee from amon mbers of the Committee, and shall hold office for two (2) ye or until their successors are elected or qualified. ~~~/~ Section G. Vacancies~ If the Office of Chairman and/or Vice Chairman becomes vacant, the Committee shall elect a successor from its membership in a reasonable period of time and such election shall be for the unexpired term of said office. Should a member resign, or otherwise vacate a seat on the Committee, the Prior Lake city council shall appoint a replacement to complete the vacated term utilizing the following procedure: An interview Committee consisting of the Mayor, City Manager and Staff will interview all interested candidates and make a recommendation to the Prior Lake city Council who shall appoint a replacement to complete the remaining term of office. Section H. Call for Resi9nation. It shall be the duty of each Committee member to actlvely participate in the affairs of the Committee and to attend its re9ular and special meetings. In the event that a Committee member lS not present for 75% of the regular meetings during a year the Committee shall direct the Chair to send a Call for Resignation, in the form of a request, to the absent Committee member. In addition, if a member is not present for three consecutive regular meetings during a year, the Committee shall direct Staff to send a letter to the member inquirin9 of his/her status on the Committee, including an inquiry lnto his/her interest in remaining on the Committee. ARTICLE 3. MEETINGS SECTION A. Regular Meetings. The times, dates, and locations of the Regular meetings shall be held as established by the Committee. Regular meetings may be rescheduled, cancelled or changed depending upon unique circumstances and subject to the approval and consent of both the Chairman and/or Vice-Chairman. 2 Section B. Special Meetings. special Meetings of the Committee may be called by the Chairman, or two (2) members of the Committee for the purpose of transactin9 any business designated in the call. staff may recommend call1ng a special meeting, but must receive approval from either the Chairman or two members of the Committee. The call for a special meeting may be delivered prior to the time of the proposed meeting to each Committee member of the committee at least two (2) days prior to the special meeting. At such meetings, no business shall be considered other than as designated in the call. Such special meetings may be held in locations other than the place of regular meetings. Section C. Quorum for Regular and Special Meetings. A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority of the Committee present. Section D. Conduct of Business at Regular Meetings. The agenda for regular meetings shall be prepared by staff and established by the Committee. Staff shall prepare the agenda and accompanying material and ~ distribute same to the Committee no later than the Monday prior ~ to the ~Y8Qay meeting. Copies of the agenda and other related ~Mt~materials shall be given to the city Council, Planning Commission ~#,r and other individuals designated by the Staff or Committee. ~P.~. Section E. Voting. All members of the Committee have equal voting authority. In addition to a quorum being required for each meeting of the Committee in order to conduct business, a majority of those members present shall be required to transact business and approve any matter before the Committee. ARTICLE 4. SCOPE OF POWERS AND DUTIES Section A. Powers and Duties. The Committee shall act in an advisory capacity to the Prior Lake city council and shall advise the City council on matters of Parks and Open Space assigned to the Committee by the city Council. The Committee shall outline its duties in the form of 90als and objectives and shall give an accounting of its activlties to the city council each year in writing or more frequently at the request of the City Council. specific powers and duties will be assigned to the Committee by the Prior Lake City Council. Section B. Subcommittees. The Committee may provide for subcommittees as it deems necessary to implement the goals objectives of the Committee and may delegate such powers duties to such subcommittees necessary to carry out functions. such and and its 3 T ARTICLE 5. AMENDMENTS section A. Amendments. These bylaws may be amended only by the city Council. The Committee mar recommend changes to the bylaws to the city Council. The Clty council may consider the Committee's recommendations at the next convenient meeting. ARTICLE 6. CONFLICT OF INTEREST Section A. Conflict of Interest. No individual on the Committee may participate in a Committee meeting discussion or vote on an issue before the Committee if this individual has a direct vested or financial interest in the outcome of the discussion. 4 , Minutes of The Prior Lake city Council December 17, 1990 Ms. Svela reviewed several questions with the council regarding details of the process in selling the bricks, and requested the Council to indicate their desire on several aspects of the project. Discussion also occurred regarding an appropriate name for the city park. MOTION MADE BY LARSON, SECONDED BY FITZGERALD, TO APPROVE THE NAME "HERITAGE PARK" AND "CENTENNIAL PLAZA" FOR THE TWO PROJECT SITES. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, Scott and White, the motion passed unanimously. Mr. Schenck gave a brief update on the status of the Time Capsule plans. A short discussion occurred on having a contest to design a flag for the City. The next order of business was: Consider Recommendations On Parks Survey From Parks Advisory Committee. Parks and Recreation Director Mangan introduced the fOllowing Parks Advisory Members who were present: Kathe Abrams, Ron Ceminsky, Daniel Wehrs and Patrick Heaney. Mangan then gave a brief overview of the purpose of the Parks Survey and a synopsis of the survey results. The Committee recommended that a conceptual plan for the establishment of a trail system in Prior Lake be established by March, 1991 with a design plan being completed in June, 1991. Council concurred that a time frame should be established for a trail system linking neighborhoods and major community facilities. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO DIRECT STAFF TO PROCEED WITH THE DESIGN OF A CONCEPTUAL PLAN FOR A CITY TRAIL SYSTEM AND THAT THIS PLAN BE COMPLETED BY MARCH 1, 1991 AND THE DESIGN PLANS BE COMPLETED BY JUNE 1, 1991. Upon a vote taken, ayes by Andren, . Fitzgerald, Larson, and White, the motion passed unanimously. A short recess was called. The meeting reconvened at 8:20 P.M. The next order of business was: Consider Conditional Use Permit Application For Mcwillies. Owner Jan Ballard addressed Council concerning her request for approval to place five off premise directional signs within Prior Lake to direct traffic to Mcwillies Restaurant. Discussion occurred regarding the wording of the signs, placement site for signs and routing of traffic through a residential neighborhood. Scott MOTION MADE BY WHITE, TO APPROVE THE CONDITIONAL USE PERMIT AS SUBMITTED WITH THE PROVISION THAT STAFF AND MRS. BALLARD COME TO AN AGREEMENT WITH THE REPLACEMENT OF THE WORD MARINA, AND THAT MCWILLIES MAINTAIN THE SIGNS, AND THAT THE SIGNS NOT BE ILLUMINATED. Motion died for lack of a second. 3 _ _....._... .._..~_._..."._, ,_ . , ~",_,,,'__"_'4."_",,,~,,~,,,,___._,,,,,,,,,,~,_,.~,,,, _.~..w.t+ -,...__.-.....".".....,,~..~--_."'"-;~<._,.-....~,~..,. ...,,~..~,., _...~-,,-,""'~~,"-~. .-_.""_.~"---------,,.......,.~,.._._~_.__._-._~_._.-....-.._~