HomeMy WebLinkAbout080393
FROM:
DATE:
SUBJECT:
Bob Barsness, Economic Development Committee Chair
Doug Berens, Parks Advisory Committee Chair
Dave Roseth, Planning Commission Chair
Dave Vinlove, Lake Advisory ~~ittee Chair
Frank Boyles, City Manage/X Y
August 3, 1993
TO:
Initiation of City Council Uaison
The Council Is considering whether or not It would be appropriate to formally establish a
City Councilmember as liaison to each of the City's advisory bodies. Prior to doing so,
however, the Council has asked that I solicit your input to determine what you and/or
your committee think of such a proposal. To provide you with a general guideline on the
role of the liaison, I have attached a document entitled "City Council Coordinating
Representative" .
Once you have had the opportunity to review the attachment and reflect upon this Issue,
perhaps with the input of your Committee members, I would appreciate receiving your
feedback on the proposal. Please feel free to make comments, both positive and
negative. If I receive your comments before 4:30 p.m. Monday, August 9, I will include
them in my Agenda Report for the August 16 meeting. To save time, you may wish to
leave me a voice message at 447-4230. I will have your message transcribed and
conveyed in typewritten form to the City Council. Better yet, feel free to attend the
August 16 Council meeting to share your perspective with the Council in person. In the
meantime, feel free to contact me if you have any questions.
FB:db
Attachment
FBFORM.WRT
<' ._."_~._.....~_,_....~,__o,.__._.~____.._,,,,,,,___M_________
Role of Council Coordinatinq Representative
The City of Prior Lake operates under optional Plan B, council-Mana~er
Plan. Under this plan the city Council is the policy establish1ng
legislative body. To assist in obtainin9 information required to make
policy decisions, the City Council 1S advised by four voluntary
advisory bodies responsible for making recommendations relating to
planning, zoning, park and recreation, economic development, and lake
matters. To be well informed, the Council must also maintain a close
liaison between itself and other organizations, agencies and
governmental bodies serving City residents. Consequently, the Council
has deemed it appropriate to establish Council Coordinating
Representatives (ccR's). Each councilmember is assigned as a ccR to
one or more bodies annually, generally in January.
The singular, essential function of a CCR is to assure two-way
communication between the City Council and the bod~ to which the
Council member serves as CCR. In performing this funct1on, the CCR
must be both a listener and communicator. In order to keep the
Council appropriately advised of that body's activities, the Council
member must be aware of issues which have or will be facin~ the body,
the objectives of the organization, the politics and 1ndividuals
involved in the organization, its resources and other matters which
might influence the organization's ability, desire or capacity to
accomplish its day-to-day ends. with this information the ccR is able
to both provide the Council with information and actions taken by the
body, as well as an appreciation for why or how those actions took
place, and what may be expected in the future.
The ccR must also be a good listener in order that he/she can advise
the Council of the impact of its actions, positions, ~lans or lack of
action upon that respective body. This is essent1ally a matter of
maintaining a high degree of trust and cooperation.
A ccR is also responsible for advisin~ the body of the City Council's
positions on various issues, and the 1mpact that the body's action may
have on the City.
To be an effective CCR, the Council member should periodically expect
to provide other Councilmembers with a short verbal report to keep
them advised of the actions or conditions affecting the body or agency
they represent.
IIcOMM211
'_"~'~~""'-'~_'._.~_,___.>",..~..,.__..__.,..W"__~~-----=_"'_'_~""""""~'~____'~_--""~_______~^"~""__'__'