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HomeMy WebLinkAbout031494 *PLEASE REVIEW FOR MEETING OF 3/14194* PARKS ADVISORY COMMITTEE AGENDA MONDAY. MARCH 14. 1994 7:00 P.M. CITY COUNCIL CHAMBERS 1. Call to order. 2. Minutes from meeting of 1/10/94. 3. Staff reports A. Director of Parks and Recreation 1. Update on the skating season. 2. Status report on personnel B. Program Specialist report 1. Update on Winter Recreation program. 2. Review of Winter Sliding party. C. Parks Advisory Committee Open Forum. 4. New Business A. Discussion of Grant Application for Bang property. Please see attached staff report. B. Review Parking Fee for trailers at Sand Point Beach. Please see attached staff report. C. Review Park Fee Policy to determine funding for Community Parks. Please see attached staff report. D. Review user fees for City athletic facilities to determine if they need to be increased to cover cost of maintenance. Please see attached staff report. 5. Old Business. A. Review Park Dedication requirement. Discussion on impact of Ordinance 94-01 relating to Park Dedication. This item will be tabled pending new legislation concerning wetlands. 6. Set next meeting date. A. The next scheduled meeting is for Monday, April 11, 1994. 7. Adjourn the meeting. **PLEASE--CALL TO CONFIRM YOU_R ATTENDANCE!!** AGEN3.WKr 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~'~"".'""-'~_'__"__k"....._._,.">_,_".'4'_'~_k'__"'"_"""'''''"'''''''__,_.............._~"_'""'-_"~_......_~__~.. PARKS ADVISORY COMMITTEE MINUTES JANUARY 10,1994 The Parks Advisory Committee meeting was called to order by Chairman, Doug Berens, at 7:10p.m. on Monday, January 10, 1994. Members present were Doug Berens, Ron Ceminsky, Sam Emond, Robert Rykken, Art Schoot, and Kathy Smith. Staff members present were Bill Mangan, Director of Parks and Recreation, Bret Woodson, Program Specialist, and Nancy McGill, Secretary. Pat Heaney was absent. The minutes were reviewed from the November 8, 1993 meeting. BOB RYKKEN MADE A MOTION TO ACCEPT THE MINUTES FROM THE NOVEMBER 8,1993 MEETING. SAM EMOND SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Doug Berens asked for Staff Reports. Bill Mangan asked committee to notethe 1994 meeting dates on their personal calendars. Agendas will be sent the week prior to the meeting. The skating rinks were open the Sunday after Christmas; poor ice conditions but we were one of two communities south of the river that had some kind of ice during Christmas vacation. We have thirteen (13) rinks; three (3) rinks at Lakefront - two hockey and one pleasure rink. Lakefront is the only park with a warming house. Budget highlights for 1994. There was a 25% increase in the parks operation budget. There will be a new maintenance position starting April 1 st. $7,500/year will be allocated for vandalism. Parks Recreation Program Specialist position will become a full time position. It is presently a 32 hour permanent part time position. The Community Centers grand opening will be in September, 1994. They will have their own director and staff, but our parks department will be doing some programming through the Center; Le., winter volleyball leagues, basketball leagues, aerobics, weight lifting classes, etc. There was some discussion regarding the Community Center. Sam Emond asked if the 25% budget increase was a normal percentage. Bill indicated that it was not. He said that 4-6% is the average on an annual basis, and usually cut from there, but presently in a position that warranted the larger percentage. There were concerns with the park growth, and we will be adding parks maintenance personnel as well as increasing temporary seasonal salaries to keep up with the park maintenance. Felt very fortunate to get this increase. There was some discussion. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The next staff report was from Bret Woodson, Program Specialist. Bret reported that the City newsletter, the Wavelength, and our parks brochure were combined, and have received compliments on the new format. The spring, summer and fall dates have been established. The winter highlights are as follows: The Community Sledding Party on Saturday, January 15th from 10:00-12:00 noon, provided the weather cooperates. Last year 300+ attended; snow painting, sleigh rides, ice skating, sledding are all part of the program and cider and cookies will be available. No charge for this. Other winter offerings were included in the memo that each committee member received. The E.C.F.E. Family Center and the Parks Department have worked together to offer Tot activities; thus offering them to the public at a lower cost to Parks Dept. and E.C.F.E. 25 different classes or trips have been planned for the winter season. The dance program is moving along; this year the Dance Recital will be held in Lakeville at the Kenwood Junior High; giving us more seating capacity with three shows. The program has grown and don't want to have more than three (3) shows. The facility cost is less than it has been at the Prior Lake Senior High. Starting with the 1994 Winter programs, a new "Program Evaluation Form" will be used to solicit input from the users of our programs. It was suggested that a form be included in the newsletter/program brochure to reach people not currently using the programs. Bret also distributed the new updated city maps to the committee. Doug Berens asked for the Open Forum discussion. Doug asked how the sledding hill was doing this year. Bill said there has been quite a bit of activity. $3,000 was spent to comply with the safety guideline requirements. Flexible fencing, and a sign stating the rules & safety of the hill were installed. Walking path has to be cleared for walking up the hill. Hill is inspected every day, and recorded. Ron Ceminsky asked if Prior Lake is planning to annex additional land around Spring Lake? Bill indicated that nothing has been pursued at this point. New Business was the election of officers for 1994. KATHY SMITH NOMINATED DOUG BERENS FOR THE CHAIR POSITION. SAM EMOND SECONDED NOMINATION. THE COMMITTEE VOTED AND IT WAS UNANIMOUS THAT DOUG BERENS CONTINUE AS CHAIR FOR THE 1994 PARKS ADVISORY COMMITTEE. BOB RYKKEN MADE A MOTION TO NOMINATE PAT HEANEY AS THE VICE CHAIR. KATHY SMITH SECONDED THE NOMINATION. THE COMMITTEE VOTED AND IT WAS UNANIMOUS THAT PAT HEANEY BE VICE CHAIR FOR THE 1994 PARKS ADVISORY COMMITTEE. Parks Advisorv Committee Minutes - Januarv 10. 1994 - Pace 2 The next item of business was to review the 1994 Capital Improvements. Each of the members had received a copy of the program prior to the meeting. CIP-2 Trails - Westbury Ponds ($30,000 - Capital Park Fund) CIP-3 Park Shelters - Neighborhood Parks ($25,000 - 5 open air shelters) CIP-4 Parks & Recreation Neighborhood Park Development (1994 prospective projects for new playground equipment; i.e. Brooksville Hills Park, Island View Park, Raspberry Ridge park, and Sunset Hills Park) - $30,000 - Capital Park Fund CIP-5 Trails - Carriage Hills Subdivision ($30,000 - Capital Park Fund) CIP-6 Trails - Knob Hill Subdivision ($12,000 - Capital Park Fund) CIP-7 Park Paving (Sand Point - 1994 - $50,000 funded by City. CIP-8 Park Trails - Cardinal Heights Subdivision ($40,000 - Capital Park Fund) CIP-9 Restrooms - Memorial Park ($50,000 - Property tax) There was some discussion with each area. The next item of business that Bill wanted to discuss with the committee was the preliminary draft of the 1994 Goals & Objectives of the Parks Advisory Committee. A copy was given to each member present. The Council Workshop (council members and department heads) is going to be held on Friday & Saturday, January 21 st & 22nd at which time Bill would like to present these goals & objectives to the Council. Item #I-B: Committee felt that should expand on this by stating that "members will adhere to the bylaws in accordance to meetings missed, and member may be asked to be removed from the committee if more are missed." Item V-B: Take out "To make" and replace with "To recommend". VII-A: Committee members would like to receive copies of the parks and open space ordinances in order to have a better handle on what they are. VIII: Joint tour would be our park tour; usually in June. Bill asked members to review this again, and if find other changes that need to be made, to contact him. The next item was to review the Park Dedication formula. Under 6-6-8: (E) Park Dedication. Some development areas are unique natural features and would to like to see area kept as open space; however, one of the problems we have i.e. Jeffers Ridge some of it is over 25% slope and some heavily treed - telling developers that we want it preserved it as a natural amenity but can only be credited 25% land value. Would like flexibility to give developer full credit if we want to preserve it. Parks Advisorv Committee Minutes - Januarv 10. 1994 - Pace 3 .._- --....,.. T AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: RECOMMENDATION: ACTION REQUIRED: AGN34A 4A BILL MANGAN, DIRECTOR OF PARKS AND RECREATION CONSIDER APPROVAL FOR GRANT APPLICATION FOR ACQUISmON OF THE BANG PROPERTY FOR PARKLAND. MARCH 14, 1994 This item was on the agenda previously to determine if there should be a grant application for the property. At that time, the Bang's were looking at subdividing the property and there was some interest on the part of developers to determine if this could be done. At that time, the PAC considered the property for grant eligibility but decided not to pursue the property. Since this property was considered by private developers, it has become apparent that the topography is simply too difficult to subdivide and make a profit. For this reason, the Bang's have made an offer to the City of Prior Lake for purchase. The City does need a portion of the property for storm water retention in addition to Scott County also needing a storm water pond. In addition, the property is included in the Parks Comprehensive Plan for acquisition, primarily because Markley Lake is considered a recreational lake by the DNR. Since the last time this item was on the agenda, circumstances have changed to the point of this parcel becoming an important acquisition for the City of Prior Lake. Not only will the property selVe as a storm water management pond for storm water, but it does have important value to the park system. In addition, there is a willing seller in that the Bang's have approached the City to offer their property. Staff would recommend that the PAC support a grant application for the purchase of the Bang property. At this time, the amount requested by the Bang's is somewhere around $170,000. At minimum, the matching grant would be for 50% of that amount. Motion to support staWs recommendation to apply for a LAWCON Grant for the Bang property. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~,. .. ...._. _._-_._".~_......_---~_..,-",,,..-------...,....~.,~-.,._-,,.-++-.-"..,,.._'~""''''~''''''''~''<"'_'''--"'.''''''' ...<-- ,-"",~..,_.._,-"..-,-""--,,,,~~,~,,,"~-,,,,~,';-'",,,-_._" .,,-,-;_._"_.'~..-_.- AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: RECOMMENDATION: ACTION REQUIRED: AGN34B 4B BILL MANGAN, DIRECTOR OF PARKS AND RECREATION CONSIDER INCREASING THE PARKING FEE FOR BOAT TRAILERS AT SAND POINT BEACH MARCH 14, 1994 This item is on the agenda at the request of the City Council. For 1994, the parking lot at Sand Point Beach is scheduled for paving. Staff has been directed to research methods of financing this improvement. As part of this research, the parking fees for boat trailers has not been increased for two years and currently is at $7.00 per trailer. While the paving project will be combined with other bonding projects of the city, staff still needs to research methods for funding this project. Staff will be in touch with the Lion's Club to determine their interest in a contribution. However, the parking fee for boat trailers at Sand Point Beach does need to be addressed. Parking boat trailers on an overflow basis' is not the primary use of Sand Point Beach---it is a swimming beach with picnic facilities. While parking at the DNR lot is free, we have no obligation to provide free or reduced parking at Sand Point Beach. Since the parking fee for overflow boat trailers at Sand Point Beach has not been raised for two years, staff would recommend that the fee for this service be increased. The reason for the increase is twofold: 1. To charge a reasonable fee for providing this service, and, 2. To generate revenue that will offset the cost of capital improvements. Staff would recommend that the PAC support an increase in the parking fee for boat trailers at Sand Point Beach from the current $7.00 per trailer to $10.00 per trailer which is consistent with private boat access charges to put a boat on the lake. Motion to recommend to the City Council that the parking fee for boat trailers for Sand Point Beach be increased to $10.00 per trailer. 4629 Dakota S1. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: RECOMMENDATION: AGN34C 4C BILL MANGAN, DIRECTOR OF PARKS AND RECREATION REVIEW PARK FEE POLICY TO DETERMINE FUNDING FOR COMMUNITY PARKS MARCH 14, 1994 This item is on the agenda at the request of the City Council. The Park Fee Policy provides for funding for neighborhood parks as well as trails within the parks linking up to the Community Trail System. However, for the actual Community Parks or the Community Trail System, there is no funding mechanism in place. As a result, some of the improvements are linked with City improvement projects, or some are funded from LA WCON grants which are matched by the City from Capital Park Funds. An example of funding a community park would be the Bang property. If successful, the matching portion of the grant would come from Capital Park Funds. The money in the Capital Park Fund, in most instances, comes from building permit fees. Those fees are earmarked for nei~hborhood park development. not community park funding. In the future, when it is time to develop a new neighborhood park with the $450 paid on each building permit, there may not be adequate funds in the Capital Park Fund to build the neighborhood park. Staff need to have the Parks Advisory Committee research funding methods that would fund the community parks in Prior Lake be it acquisition or development. Several examples of funding sources may include: referendum, franchise fees, user fees, admission fees, a city wide tax for park purposes, bonding, and the general fund. Staff brings this item to the PAC for discussion and research. The PAC will need to make a recommendation to the City Council for future funding of Community Parks. Staff bring this item to the PAC as a discussion item and a research item. At this time, there is no recommendation and no action required. However, once research is completed, the PAC will need to make a recommendation to the City Council. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .,-~,-----",""."..,,----_.,.-------....---..,.:;-----~~----,----"-,~.._,....- o'\~ NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: RECOMMENDATION: ACfION REQUIRED: AGN34D 4D BILL MANGAN, DIRECTOR OF PARKS AND RECREATION REVIEW USER FEES FOR ATHLETIC FACILITIES TO DETERMINE IF MAINTENANCE COSTS ARE COVERED. MARCH 14, 1994 This item is on the agenda at the request of the City Council. This will become part of the annual review of our fee policies for participation in recreation programs. The City Council wants to review these policies to make sure the City is charging appropriate I y. Staff polled several of the surrounding communities to determine what their maintenance fees were for leagues, youth and adults, as well as lighted fields. Most of the cities surveyed do as the City of Prior Lake does--build a fee into the administration of the various leagues. Shakopee, Eagan, Burnsville, Lakeville, and Bloomington all provide field maintenance and field lighting at no additional cost to the teams. None of the communities surveyed charge youth organizations for maintenance or lighting with the exception of weekend tournaments (similar to Prior Lake). Out ot town teams are charged for field useage from $20-$40 per field. At this point in time, staff is comfortable with the current policies for field useage. We currently charge $35/fieldlday for tournaments for adult athletics. Most of the communities surveyed pay for the cost of lights for fields with the exception of Eagan which charges $30 per hour for baseball but nothing for softball. If we were to look at doing something, staff would propose that field lighting may be an item to research in regard to who pays. Staff is not recommending this at this time. Staff would recommend that the current fee structure remain for this year but that the fees be reviewed annually to make certain that Prior Lake is in line with other communities. Of the communities surveyed, athletic field maintenance and field lighting has been incorporated into operating budgets as part of providing service to the residents. At this time, staff would recommend a motion that the PAC recommends that no change be made in the fee structure but that the fees be reviewed annually for updating. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .' ._....~~".................~~;".--..---...,....-"""---..____._____~~. "._~"""~,~--'""""",~"_,_~_,_"_"",~--",,~,,,,,,_,,,,"","_""",_"",_'~""~"_~_"~~"__~4;..__.~__.,__.'."", There was some discussion among Committee but Committee felt that it should be recommended to the Council that another category needs to be added to the ordinance for unique natural amenities to allow 25-100% credit. Doug Berens asked for Old Business. Bill reviewed the City Trail System. The map included existing parks, existing trails, proposed trails, and proposed future parkland. This map will be part of the 2010 comprehensive plan. This is being worked on for the Council Workshop. The next meeting date will be on Monday, February 14, 1994. SAM EMOND MADE A MOTION TO ADJOURN THE MEETING. RON CEMINSKY SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:22 p.m. Bill Mangan Director of Parks and Recreation Nancy McGill Recording Secretary Parks Advisorv Committee Minutes - Januarv 10. 1994 - Paae 4