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HomeMy WebLinkAbout050994 *PLEASE REVIEW FOR MEETING OF 5/9/94* PARKS ADVISORY COMMITTEE AGENDA MONDAY. MAY 9. 1994 6:30 p.m.-SAND POINT BEACH-RIBBON CUTTING FOR PIER 7:30 P.M. CITY COUNCIL CHAMBERS 1. Call to order. 2. Approval of minutes from meeting of 4/11/94. 3. Old Business A. May 16, 1994. City Council considers revisions of the bylaws recommended by the PAC. 4. Other Business A. Parks Advisory Committee Open Forum 5. Staff Update A. Bill Mangan, Director of Parks and Recreation 1. Summer activities schedule 2. Personnel status update 3. Watzl's Point Permit for P.L. Water Ski Club B. Al Friedges, Parks Supervisor 1. Summer work program 2. Parks preparation completed for athletic programs 6. New Business A. Review of Park Dedication requirement for Knob Hill Subdivision. B. Review Winter Program Report for recommendation to the City Council for approval. 7. Establish next meeting date. A. The next meeting is scheduled for Monday, June 13, 1994. We will be meeting that night or the following Monday, June 20, in joint session with the City Council for a park tour. 8. Adjourn the meeting. **PLEASE--CALL TO CONFIRM YOUR ATTENDANCE! !** A~!MJ{Uakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PARKS ADVISORY COMMITTEE MEETING APRIL 11,1994 The Parks Advisory Committee Meeting was called to order by Doug Berens, Chairman, at 7:06 p.m. on Monday, April 11, 1994. Members present were Doug f3erens, Ron Ceminsky, Sam Emond, Pat Heaney, Bob Rykken, Art Schoot, and Kathy Smith. Staff present included Bill Mangan, Director of Parks and Recreation, Bret Woodson, Recreation Program Supervisor, and Nancy McGill, Parks and Recreation Secretary. The minutes were reviewed from the March 14, 1994 meeting. BOB RYKKEN MADE A MOTION TO ACCEPT THE MINUTES FROM THE MARCH 14, 1994 MEETING. SAM EMOND SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. Doug Berens asked for Old Business. Bill Mangan indicated he still has some follow-up from the last meeting concerning the 2010 Comprehensive Plan. The revisions (first draft) are back from the landscape consultant for the Parks & Recreation portion. Projections need to be made on numbers, size, and approximate cost at time of acquisition of the parks. The maps and text are included in the first draft and will be reviewed by Mangan and Westwood Planning & Engineering. The Planning Department will be working on their area in May. Doug Berens asked for Other Business. Bob Rykken asked Bill Mangan if the new community center director would be making a presentation at one of our meetings. Bill indicated that Chuck Pappas has been out of town and hopefully can schedule him to come to the May meeting. Bill also indicated that a 24 hour drop-in daycare will be provided at the community center - this is a new addition. Some discussion followed regarding what the community center will be offering. Art Schoot asked the status of the McDonald property. Bill Mangan indicated that this is a three year project. There's no funding for it this year, but will be addressed in the CIP for funding in 1995. There was some discussion on Heritage Park, and the Cement company area near Prior Manor. Chair, Berens asked for Staff Update from Bill Mangan. Mangan reviewed the spring maintenance schedule; including' getting softball, baseball fields ready for the season. Upgrading is being done at the Ponds Athletic complex; warning tracks along outside of softball fields, and cutting the infields to 75 foot depth for 5th-6th grade girls and boys softball and baseball. Adult leagues start beginning Sunday, April 24th. There will be five open-air picnic shelters going up in the neighborhood parks. New playground equipment has been ordered for North Shore 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Oaks Park and Brooksville Hills Park. Next year, Carriage Hills, Woodridge Estates and Cardninal Heights will get new playground equipment. Also continuing on the tree work. There was some discussion regarding the new park areas being developed. Ron Ceminsky asked if we could get some "litter" signs in the parks indicating that there is a penalty for littering. Mangan said he would look into getting some signs. Bill Mangan informed the committee that an additional secretary has been hired for the Parks and Recreation Department. Lynn Lake will start effective Thursday, April 21 st. She and Nancy McGill will be job sharing; each working 2 V2 days weekly. Mangan attended a workshop (sponsored by Ramsey County) on the ADA requirements and guidelines. It included requirements for 1) employment, 2) facilities and 3) programs. It is required that we be in substantial compliance by July 26, 1994. Approximately $50,000 is being spent on ADA compatible compliance; $25,000 which will be put into the parks. Bret Woodson, Recreation Program Specialist, then updated the committee on the winter, spring and dance recital status. 608 people participated in the winter programs offered. The spring brochure came out April 1. This is a shorter season, but offering a variety of activities for all ages. An evening registration was held from 7-9 PM, and again at 7:00 AM the following morning to accommodate those that could not register during regular business hours. This will be a procedure that will be followed for future registrations. Bret updated the committee on the dance program and the upcoming Dance Recital to be held on Saturday, April 30 and Sunday, May 1. The recital will be held in Lakeville this year to accommodate more people. An awards banquet is planned for Sunday, April 17 to recognize 5, 8, 10 year students as well as some special awards. The summer brochure will be mailed out on Friday, June 3, and currently in process of staffing for the summer programs. Questions were raised regarding non-resident fee, and also status of dance instructors for next years program. Would like to only have two, possibly three instructors. Berens asked for New Business from Bill Mangan. A memorandum was given to PAC members regarding the Capital Park Improvements for 1995-99. Mangans recommendation was to go with what was listed in the CIP, in addition to a couple of other items included in the memo. Need PAC recommendation. The committee reviewed items listed with some discussion. PAT HEANEY MADE A MOTION TO ACCEPT PROPOSALS OF THOSE ITEMS LISTED ON THE MEMORANDUM BUT RANK ACCORDING TO PAC PRIORITY ON THE CIP. Parks Advisorv Committee Minutes - Aoril11 . 1994 - Paae 2 "_..+...-............-...~..--.T- "-...--.--....-..-..-.-...--....-----..-..... -.."...--.-....-..-..........-.-.... _._- r 1. 5-PICNIC SHELTERS @ $5,000 EACH AT VARIOUS LOCATIONS. 2. 3-NEIGHBORHOOD PARKS DEVELOPED AT $10,000 EACH. 3. GRAINWOOD CROSSING PARK ($25,000). 4. BANG PROPERTY (ACQUISITION AND DEVELOPMENT). 5. PAVED TRAILS AT THE WILDS @ $50,000. 6. PAVING OF LAKE FRONT PARK ROADS AND PARKING - $150,000. ART SECONDED THE MOTION. MOTION ACCEPTED UNANIMOUSL 'f. There was some discussion from Doug Berens and Art Schoot, suggesting that #6 be amended (under 429 Bonding with asterisk) to indicate that this project should be held off until Lakefront is fully developed. This project is contingent on the 429 Improvement Project. Kathy Smith "Called for Question". THE COMMITTEE VOTED ON THE ABOVE AMENDMENT TO PREVIOUS MOTION. MOTION CARRIED UNANIMOUSLY. The next item of business was the discussion and recommendation on proposed bylaws as proposed by Councilmember Greenfield and City Manager Frank Boyles. Committee decided to go through bylaws and the following changes were requested to be made: Article 2. Officers (Section B). 1. Change City Council to read Parks Advisory Committee 2. September 1 to read January 1 3. Eliminate #3. 4. #5 - Annual reporting rather than semiannual (Section E) 5. 6. Seven (7) members rather than five satisfactory attendance and participation rather than annual performance evaluation (Section F) 7. If the office of Chair becomes vacant the committee rather than City Council shall select a replacement (Section G) 8. Eliminate Annually the Chair will meet with each committee member to discuss among other things 9. Eliminate #1 as stated 10. #1 should read: Quarterly review of Goals & Objectives 11. Eliminate second paragraph entirely. Article 3. Meetings. (Section A) 12. Starting time of meetings to read 7:00 PM (Section B) 13. Change Tuesday to read Monday Article 4. Scope of Powers and Duties (Section A) 14. Change Semiannually to Annually Pat Heaney left the meeting at 9:12 PM. Parks Advisorv Committee Minutes - Aori111. 1994 - Pace 3 KATHY SMITH MADE A MOTION TO MAKE THE ABOVE FOURTEEN CHANGES TO THE BYLAWS. BOB RYKKEN SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. No further comments were made. SAM EMOND MADE A MOTION TO ADJOURN THE MEETING. KATHY SMITH SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:30 p.m. Bill Mangan Director of Parks and Recreation Nancy McGill Recording Secretary Parks Advisorv Committee Minutes - Aori111. 1994 - Paoe 4 --------.--,--.."... -.._-- ..----...-. --'-."--....--.,.---".---...--------------..--'----'-.. ......._---- - . -_..~'~~-'--~_.,<_._~---_.., "..,._---_.~--_.~-,- MEMO TO: Bill Mangan, Director of Parks and Recreation FROM: Bret Woodson, Recreation Supervisor SUBJECT: P.A.C. Update for April 11 , 1994 DATE: April 6, 1994 .SP)lIN. GPltOGIlAMS ___..._._'.'.'_._'_._.'.._....',_'_'_'_H_...,'_..._'_..'..._._..........',"'....."'.....'.............__._.....,_"_....._,_,_,...,_,_._,___,_,_..._..._..,_....._._... The Spring Brochure / Wavelength was mailed out to the residents of Prior Lake on Saturday, March 26th. The spring season is only two months long, covering the months of April and May. Although the season is short, we are still offering a variety of programs. Below is a list of the programs being offered through the month of May. TOT ACTIVITIES ADULT TRIPS & CRAFTS --- Habitats For Tots --- "Alice In Wonderland" --- Como Zoo Trip --- Tumbling and Fun Classes --- Pre-Dance for Tots Classes --- Decorated Straw Hats --- Dried Apple Wreaths --- Baby's Breath Baskets --- MN History Center --- Ordway Theatre --- Shopping Trip YOUTH ACTIVITIES FAMILY ACTIVITIES --- Planetarium and Circus Pizza --- Grand Slam Discount Cards --- Discounted Movie Tickets --- Minnesota Landscape Arboretum Spring program registration began on Monday evening, March 28th from 7:00 - 9:00 p.m. on the second floor of city hall. Registration then resumed at 7 :00 a.m. the next morning. This was the fIrst time that we offered evening and early morning registration for our 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER seasonal offerings (other than mass registration in the summer). This will be a practice that will continue as long as there is a demand for it. By offering extended registration periods, it allows people who work during the day an opportunity to register for our programs. We had about 25 people come in for the evening registration, and a handful that came in for early morning registration. ])ANCEPROGRAM.UPDATE ..... ........_.....-,._...."......-,..-.._,-....._.-,...-..,....,..,.,.,-..,'........,-",-..,.,.,......_', "---....,.-,---,......-----...,..,-......,...,...-."'....., .-;.;-,.:.:.:.:.;.;.:-,.:'......_.....,.:-:.:.:-...-,-....;':':',-:':',':':"'-",",-,',-,"-',-,',-,-,-,-,,-;-,,';,_.;.,.;.,.;.,..-..:-,-.-.-,-,-,.;.;....,,--.....;...,.,.,.,.,-"...,....--'..........,...,.,-...-,.,-.-,...,...,.......-.-,-.......-.-,-,-.'...-..... We are gearing up for our final month of the dance season. All of the costumes have arrived and the recital is just around the corner. Class pictures will be taken the week of April 11 - 15th. Dress rehearsals for the recital will take place on April 26-28, from 4:00 - 8:00 p.m. at Kenwood Trail Junior High School in Lakeville. There will be three recitals this year with 500 tickets available for each show. The first show will be Saturday, April 30th at 7:00 p.m. The second show will be Sunday, May 1st at 2:00 p.m., and the last show will be Sunday, May 1 st at 6:00 p.m. The theme for this year's recital is "Baby, I'm a Star". An awards day banquet has also been planned to honor this years five, eight, and ten year dancers. In addition to those honors, awards will be given out for the following: Dancer of the Year, Performer of the year, and Most Improved Dancer of the Year. The awards banquet will be held at the dance studio in Priordale Mall on Sunday, April 17th at 7 :00 p.m. s~~pa()GRAMS The summer brochure will be completed in May and be mailed out to the residents on Friday, June 3rd. A lot of work will be put in to this season and the programs that are offered. The extra work is required due to the fact that extra staff is needed, and also because our programs continue to grow. It is important to make sure that we have enough staff in the parks to accommodate this expansion. I will provide a complete preview of the summer season at the May 9th Parks Advisory Committee meeting.