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Home My WebLink About081495 *PLEASE REVIEW FOR MEETING OF 8/14/95* PARKS ADVISORY COMMITTEE AGENDA ~O}il)~Y.~lJ(HJST 14.1995 7:00 P.M. CITY HALL - CONFERENCE ROOM B 1. Call to order. 2. ~inutes from meeting of6/12/95. 3. Staff Reports. /""...-. A. Paul Hokeness, Parks and Recreation Director 1. Introduction and Background of new Director 2. A one month perspective of Prior Lakes Parks and Recreation Department by the new guy. 3. Park matrix and inventory 4. lJpdate on Park Projects 5. Capital Improvement Plan and Funding B. Bret Woodson, Recreation Supervisor 1. lJpdate on Summer programs (Lakefront Days, Summer Playground Program, Beaches, Trips, etc.) 2. Dance program and studio update. C. Parks Advisory Committee Open Forum. 4. Old Business. A. P.L.A.Y. Storage Building B. Grainwood Crossing 5. New Business. A. Terms and Committee vacancy. 6. Set next meeting date. A. The next meeting will be scheduled for Monday, September 11, 7:00-9:00 p.m. 7. Adiourn the meeting. ~'t',:_ . AGENDADOC 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ,-~-...,--......-.........__..........,..", PARKS ADVISORY COMMITTEE MEETING MINUTES JUNE 12, 1995 The Parks Advisory Committee meeting was called to order by Chairman Ron Ceminsky at 7:05 p.m. Members present were Ron Ceminsky, Sam Emond, Pat Heaney,Tom Reddinger, Bob Rykken, and Kathy Smith. Staff members present included Bret Woodson, Recreation Supervisor, AI Friedges, Park Maintenance Supervisor and Nancy McGill, Parks and Recreation Secretary. The minutes were reviewed from the May 8, 1995 meeting. SAM EMOND MADE A MOTION TO APPROVE THE MINUTES FROM THE MAY 8, 1995 MEETING. BOB RYKKEN SECONDED MOTION. MOTION WAS APPROVED UNANIMOUSLY. Chairman, Ron Ceminsky asked Bret for Staff Reports. Bret updated the committee of the status of summer registration/activities. Registration held at the Dance Studio at Priordale Mallon Tuesday, June 6th went very well; site allowed good traffic flow. Registration figures are up from last year. All the Tot Lot Program sites will be held. We added Boudin Park as an additional site this year for Tot Lot as well as Summer Playground; however, we've had to cancel Summer Playground at this location but Tot Lot will be held. In- Service training will be held on Monday and Tuesday, June 12-13 for Summer Playground leaders. The Minnesota Recreation and Park Foundation donated $250 and St. Croix Recreation Company donated a bench to the City of Prior Lake to be used in combination with employee and Parks Advisory Committee member contributions towards a memorial for Bill Mangan. This Memorial will be located in Lakefront Park off of a trail overlooking the pond. AI Friedges updated the committee on the Lion's Sand Point Beach Parking Lot. Blacktop is down. Staff will be backfilling all the curbs with black dirt, sodding, planting shrubs and trees, installing irrigation system, and reinstalling gates and signage. All of the seasonal maintenance staff have started work. The majority of time has been spent on maintaining athletic fields and neighborhood parks. This of course involves a lot of lawn mowing. Shelters will be started this week at Oakland Beach and Sunset Hills. Plan to work on two shelters at a time until completed. Sentence to Serve program will be working on this project; AI has requested to get their help for couple of weeks at a time rather than a day here and there. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .,">~,__>,,,<,,,,,,"_,'4"'~__~','_"'_"'~'_'."'''<_''''''~'_'''.w_".._>.-...,.,.._~,.........~-_t---"--..............-",--~-~ Should have ten shelters up by the end of this year plus one at Grainwood Crossing. AI indicated that we were able to keep the cost down to $5,000 per shelter this year but cost will be increased next year. Sam asked if it would be feasible to look into comparing metal/steel framing to the wood. This would probably be more expensive but less maintenance in the long run. AI said that special equipment needs to be used for this type of construction but agreed that it would be a sturdy building and a good idea; something to check into. Prior Lake Blacktop will be getting estimates to us for the half-court basketball courts. The Parks Department will also upgrade play equipment at North Shore Oaks, Brooksville, and W oodridge Parks. Planning to use modular structures, when possible, that can be added onto within ADA guidelines. There was some discussion regarding current equipment, inspection of equipment etc. At this time, Bret passed around a thank you note received from Irene Mangan to the PAC members. He also informed the committee that we have a blind community service employee that will be working in the greenhouse and painting the hockey boards at Lakefront. He will also do some work for the Engineering Dept. He will be paid through the County and supervised by his Personal Care Attendanct (PCA). Ron asked for Open Forum at this time. Sam asked if current programming/projects have been on hold due to Bill's death. Bret stated that some things will take some time and are on hold until a new director is hired. AI took the opportunity at this time to recognize the extra time and great job Bret has done in managing his own job as well as handling the directors job as well. There was some discussion about the hiring process for a new director. Pat Heaney asked who should be contacted with concerns about the business community. Bret told him that the Business Development Committee handles business community issues; Bonnie Carlson, Assistant City Manager, or the chair of the Business Development Committee would be the contact people. Ron asked for Old Business. The project at Grainwood CrossinglRestroom facility was reviewed. Bret indicated that Westwood Planning will work with ideas presented to them from the PAC and come up with cost estimates. Currently, the plan consists of a shelter with portable restrooms, historic element to the shelter with explanation, off-street parking on Quincy Street, asphalt trail loop, and a picnic area in the middle. The construction budget is set at $11,500. PAC69S.DOC PARKS ADVISORY COMMITIEE MINtITES.JUNE 12, 1995 2 There was some discussion about drinking fountains, and type of restroom facility regarding maintenance. It was general consensus that parking was not a top priority; have space for handicapped accessible only. Felt security lighting would be important to guard against vandalism. Staff will work with Westwood Planning, present PAC ideas, and there will be further discussion at the next PAC meeting. Pat Heaney suggested more signage regarding litter and keeping our lake clean around bridge area. Discussion continued regarding litter situation and who has jurisdiction over the area. The next item of discussion was funding options for current and future community parks. The PAC received outline of staff report funding options; information that Bill had included in agenda report last year and explains four methods of raising the necessary funds, i.e. I) Ad Valorem Taxes, 2) Impact Fees on New Development, 3) Franchise Fees on Public Utilities, and 4) Park Bond Referendum. Kathy Smith indicated that she has not had a real positive feedback from residents she has spoken to in regards to additional taxes. People want more facilities but not willing to pay for it through taxation. Tom Reddinger felt there needs to be a plan before presented to the public. Bob Rykken felt that Bill had a plan in place regarding each of the parks and the cost involved in the development of each of them in the CIP report. This was figure used for Park Referendum. After some discussion, the committee was in agreement that the public needs to be informed/educated as to needs and what the actual money will be used for. Felt representation from local groups (p.L.A.Y., Soccer Club, etc.) is necessary to meet with PAC. At that time, the groups can be informed on the current and future needs and also provide them with the options to attain the necessary space for athletics and other parks needs. Committee felt a survey should be done as soon as possible as well as Lakefront Park Master Plan. There was some discussion on the master plan for Lakefront Park. Tom Reddinger suggested that a phone survey may be more effective than a mail survey. There was some discussion on this issue. Bob Rykken wanted to incorporate that the motion state that committee will have a draft of the questions on the survey. Pat Heaney suggested that the survey be kept simple. PAC695.DOC PARKS ADVISORY COMMITTEE MINUTES-JUNE 12, 1995 3 -< <"r Kathy Smith would like to have a copy of the survey draft faxed to her; she knows of someone who works with surveys and would like them to take a look at it. TOM REDDINGER MADE A MOTION TO CONTINUE THE PROCESS OF RESEARCIDNG THE FUNDING FOR ACQUISITION AND DEVELOPMENT OF COMMUNITY PARKS BY DIRECTING STAFF TO DO THE FOLLOWING THREE THINGS; 1) BE IN CONTACT WITH THE APPROPRIATE PEOPLE IN THE COMMUNITY TO ASSESS THE NEEDS INCLUDING THE POSSffiILITY OF SETTING UP A MEETING WITH THE PAC MEMBERS 2) DEVELOP THE PROCESS AND TIMELINE AS WELL AS A DRAFT OF QUESTIONS FOR A 1995 SURVEY TO PRESENT TO THE PAC MEMBERS, AND 3) START THE RFP PROCESS FOR LAKEFRONT PARK MASTER PLAN WInCH WOULD INCLUDE COUNCIL APPROVAL. KATHY SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The next meeting date will be on Monday, July 10, 1995, 7:00-9:00 p.m. KATHY SMITH MADE A MOTION TO ADJOURN THE MEETING. TOM REDDINGER SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 8:50 p.m. Bret Woodson Recreation Supervisor City of Prior Lake Nancy McGill Recording Secretary PAC695.DOC PARKS ADVISORY COMMI1TEE MINUTES-JUNE 12, 1995 4 . '1