Loading...
HomeMy WebLinkAbout040896 *PLEASE REVIEW FOR MEETING OF 4/8/96* PARKS ADVISORY COMMITTEE AGENDA MONDAY. APRIL 8. 1996 7:00 P.M. THE NEW FIRE STATION 1. Call to order 2. Minutes from meeting of March 11. 1996 ~ 3. Staff Reports A. Paul Hokeness, Parks and Recreation Director 1. Memorial Park Building update 2. Memorial Park field dedication 3. CLP. 4. Joint Council meeting - Monday, May 6, 1~?6 5. Secretarial position ~'. B. Bret Woodson, Recreation Supervisor 1. Winter program review 2. Spring programs 3. Summer preview 4. Parks Advisory Committee Open Forum 5. Old Business A. Referendum 6. Set next meeting date A. The next meeting will be scheduled for Monday, May 13, 1996 - 7:00 p.m. 7. Adiourn the meeting .PACAGEN.DOC/NaL 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER >~ PARKS ADVISORY COMMITTEE MEETING MINUTES MARCH 11, 1996 The Parks Advisory Committee Meeting was called to order by Chairman, Ron Ceminsky at 9:15 p.m. the members present were Kathy Smith, Bob Rykken, Tom Reddinger, Tom Schutz, Thea Fluhrer, Pat Heaney. Staff members present were Paul Hokeness, Director of Parks and Recreation, Bret Woodson, Recreation Supervisor, and Lynn Lake, Parks and Recreation Secretary. The minutes from the February 12, 1996 meeting were reviewed. TOM REDDINGER APPROVED THE MINUTES FROM THE FEBRUARY 12,1996 MEETING. PAT HEANEY SECONDED THE MOTION. MOTION WAS APPROVED UNANIMOUSLY. Ron asked Paul for Staff Reports. - Starting with the 1996 CIP, staff recommended that each year the city will update one older park to keep up with the new parks that are being developed. One of the PAC's goals was to build a picnic shelter at every park that hosts a Summer Playground program. This has been accomplished. Therefore, the focus for 1996 will be on cleaning up our existing parks. One way that this will be done is to install toilet enclosures around the portable restrooms in each park. STS will be working on this project. There was discussion on this. Pat stated that some of the P.L.A.Y. basketball people could not figure out why the half court basketball courts were put in the small neighborhood parks. They did not care for that. Bret stated that he and the Parks Supervisor met with Jeff Morris of P.L.A.Y. to discuss the locations. All parties felt that the locations were good choices. In fact, the three neighborhood parks where the courts were installed (Sunset, Fish Point, Sand Point) get a tremendous amount of use. Pat wanted the city to know that P.L.A.Y. may want to use their money for other things instead of more courts; perhaps a storage shed. Paul said he would be open to such ideas. PAT HEANEY MADE A MOTION TO APPROVE THE AMENDED 1996 CIP. TOM REDDINGER SECONDED THE MOTION. THE MOTION WAS APPROVED 6-1. KATHY SMITH OPPOSED. PAC396.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Kathy stated that she is opposed to the amended CIP because it did not address her soccer field concerns. She stated that she is tired of soccer taking a back seat to other sports in the community. Thea suggested to put a micro soccer field in Carriage Hills to help eliminate some of the usage on the present fields. Paul stated that on May 20th there will be a joint meeting between the PAC and the City Council to discuss what the PAC has planned for this year and any direction or comments the council wishes to share. This will be a very important meeting. It will also provide the PAC a chance to ask the City Council any questions it may have.. Paul presented to the PAC a schematic plan for the new playground structures being installed in 1996. The equipment will be something brand new and completely different than we have currently. Discussion occurred on this item. Paul updated the PAC on the secretarial position vacancy. He informed them of the process being followed to fill the position. He also stated that Lynn will be hard to replace. Bret gave his staff report on the following three issues: Spring Break Activity, Spring Brochure Preview, and the Dance Competitions. A brief discussion occurred on the Dance Program. Under Old Business, the referendum was discussed. In particular, the issue of field shortages was brought up by Pat. He asked who had priority on the fields - kids or adults? Tom responded by saying that right now P.L.A.Y. is short of fields and so are the City's adult leagues. There is no room to play for either group. Bret informed the PAC that the Adult Softball Leagues have been capped at last years numbers. This means that no new teams will be added. He also stated that P.L.A.Y. will have enough fields this year because of that. However, Bret also said that this could be the last year that we will be able to accommodate all users. With the anticipated growth in P.L.A.Y. and the desire for Adult Leagues, something will have to be done to add more fields or some may not have fields to play on. The PAC discussed this item extensively and concluded that some of the user groups are going to have to feel the "hurt" of perhaps being unable to play. The PAC felt this would be another good topic to bring up for discussion with the City Council at the joint meeting. Paul distributed the new Park Dedication Ordinance that he has been working on to try and get the developers in this city to provide better land for park use. Paul explained that this new ordinance should allow the city to receive more dry, stable upland areas for parks. Discussion occurred on the ordinance. PAC396.DOC TOM REDDINGER MADE A MOTION TO APPROVE THE PARK DEDICATION ORDINANCE AS PRESENTED. KATHY SMITH SECONDED THE MOTION. THE MOTION WAS APPROVED UNANIMOUSLY. KATHY SMITH MADE A MOTION TO ADJOURN THE MEETING. TOM REDDINGER SECONDED THE MOTION. THE MOTION WAS APPROVED UNANIMOUSLY. The next meeting date is set for Monday, April 8, 1996. Paul Hokeness Parks and Recreation Director Lynn Lake Recording Secretary PAC396.DOC LAKEFRONT MASTER PLAN PUBLIC MEETING MINUTES MARCH 11, 1996 7:00 P.M. The public meeting for the Lakefront Park Master Plan started at 7:10 p.m. Jeff Schoenbauer and Jason Amberg represented the consulting firm of Brauer & Assoc. and Steve Apfelbaum represented Applied Ecological Services, Inc. The PAC members present were Thea Fluhrer, Tom Schutz, Kathy Smith, Pat Heaney, Tom Reddinger, Bob Rykken and Ron Ceminsky. There were four community members present. Jeff Schoenbauer stated that tonight's meeting will bring some closure to the Lakefront Park Master Plan. It is our expectation that we will have one more meeting with the Parks Advisory Committee and at that time presenting the final plan as well as cost break downs. The final meeting will be a presentation to the City Council. ,.- Jeff introduced Jason Amberg from Brauer & Assoc. and Steve Apfelbaum from Applied Ecological Services, Inc. Steve is a scientist/ecologist who has consulted on community projects such as this one, as well as regional and national ecology issues. He has a great deal of experience in this area. and we are fortunate to have him here tonight to go over the ecological needs which are an integral part of the Master Plan. Jeff and Steve walked Lakefront Park and put together a quick ecological map of the area. Steve explained the map and encouraged any questions about the site and any other ecology questions about the community. Jeff explained the overall plan and how we took the three original plans and came up with a final plan. The final plan showed the main entrance of the park on the south side of the Kop property. Once into the park, you will get exposure to the open space and fields and then enter a series of parking areas. The major active space is where it has always been. There will be three soccer fields, a baseball field, and two hockey rinks. The hockey rinks will be used for summer activities as well. One would be used for basketball courts and the other for inline skating. There are two volleyball courts and open space for picnicking and casual play. On top of the hill there are two tennis courts, a small parking lot, small picnic area, and an adjacent small play area. The baseball field was relocated. The Kop Farm would be preserved as a historic site and include a picnic shelter adjacent to it. This farm would have unlimited programming potential. PAC396.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER In center of the active space is a multi purpose building. This facility would include restrooms, concessions, a warming house, some community meeting rooms, or activity space for groups to meet or class to be held. There will be a skating area and the children's play area will be located in this part of the park. There would be a fully integrated play area with equipment, sand play features and possibility for a water play area. Also shown is a major picnic facility on the top of the hill with sand volleyball courts and open picnic area. The amphitheater in this area and could be graded and constructed during the road construction. On the beach area a deck area is added to the existing building to make this area more functional and appeal to boaters and people using the beach. There could be a sand/play area to give children an additional activity while at the beach.. A fishing dock is included as well as overlooks throughout the park. A boardwalk over the pond is included to give a connection to the downtown area. There would be trails throughout the park which would be approximately one mile. We will have trail connections in the culdesacs surrounding the park area. Some concerns of the public were: How much parking space will there be. Where will the trails to the beach be? Jeff stated there will be two trails to take to the beach. They could be a switchback trails which will be part steps and part paths which would replace the old stairway. How about handicap accessibility? There will be a path for vehicles to get down to the beach area i.e. emergency vehicles, maintenance vehicles and for handicap. Will there be any barrier for the snow along Ridgemont. The tall grass proposed in the restored prairie will act as a snow barrier. Trees could also be added. Will the parking lot be gravel or tar? The parking lot will be blacktop. What size are the soccer fields? PAC396.DOC We will be able to provide three full size soccer fields. Are you going to let the area that was a small pond fill up again? We could possible use that as an irrigation base if needed for the fields, and also as storm water treatment pond. Will we have lighting on any of the fields? We will have lighting on the hockey rinks. Jeffintroduced Steve Afpelbaum who did an ecology study on Lakefront Park. There is a nice patch of Black Maple along the steep slopes throughout the park. These are approximately 130-170 years old. There are old trees and, in some areas, as well as young species of Basswood, Norway Maple, European Buckthorn and a whole variety of plants/species. There are many older trees and very few young or middle aged trees which you need to incorporate in order to keep the woods regenerated. There is a great potential to build up prairie areas, which in the long term is more cost efficient than maintaining turf areas; not to mention that prairie areas tend to bring back flowers and animals. The wetland area in this park that was mentioned earlier is now dry and was apparently dewatered within the last three years. Once you restore some wetlands in the park you will have the potential of getting many more bird species in the area and probably some other wildlife species. What would be your recommendations to start restoring this area? Steve stated that a couple different methods would work in this area including manual treatments on the buckthorn, Norway Maple and in some areas fire treatment to start regrowth of the new species. (Controlled burns). Manual cutting of invasive plants using herbicides to stop them from regrowth and clean up some of the Savannah Oak areas for regrowth of the understory. Paul Hokeness Parks and Recreation Department Lynn Lake Secretary PAC396.DOC : PARKS ADVISORY COMMITTEE AGENDA MONDAY. MAY 13. 1996 6:30 P.M. THE NEW FIRE STATION 1. Call to order. 2. !Dtroduction of Park Patrol Officer 3. Minutes from meeting of 4/8/96 4. Review of by-laws with City Manager, Frank Boyles 5. Staff Report~. A. Paul Hokeness, Parks and Recreation Director 1. Park project Updates 2. ponds Athletic Field Grant 3. Park User policies 4. Joint Counci\/P.A.C. meeting l' j' B. Bret Woodson, Recreation Supervisor 1. Dance Program Review * Dance Recital , ~~~~f ~om~eljtions I form~ ~ h\J~\t1~t\on I 2. sunnner Program Re,-,\e\V . L d Bathhouse Manua\ '3. BeacH an 7. ~. Future Park lmprovements . 1996 6-.30-$-.30 p.m. at the Set ne'" mee~ . h du\ed for MondaJ, June 10, , ~ meeting W\\\ be sc e Fire Station. 6. 8. ~. AGENDA.DOC --------- I I ! JJI"" I ", I ',,<~'" ,'H ," " ,,' ',' l " ,~:':::'"^ I L ~ - '8 'tI:S .c 6,1 t 1.J..,io !~"Ilii '0.... I:II~l ~6;1f 16ll;li ' ! liElo.z Nii~qll, f ,.;:~lJl 11'~ .. I"''tI .:1''88 H:Xl Ii: e.s~ .li:.... ...... 0 ggBj , '1;'" 61 ' o.:'~ i " -ifl8 ' ~ll .... ~ ....0 ~!!il iff'll Ililg ". '\ ------....., ----- PARKS ADVISORY COMMITTEE MEETING MINUTES APRIL 8, 1996 The Parks Advisory Committee meeting was called to order by Chairman, Ron Ceminsky at 7:05 p.m. The members present were Ron Ceminsky, Thea Fluhrer, Pat Heaney, Tom Reddinger, Bob Rykken, Tom Schutz, and Kathy Smith. Approximately 1O-l5 people were present to represent the VFW, Jeff Schoenbauer from Brauer & Associates,and a few people were present to hear the status of Lake front Park Master Plan. Paul Hokeness explained to the Committee and representatives from the VFW as to how it was decided that the baseball field at Memorial Park be dedicated to Bill Mangan's memory and call it "Mangan Field". Paul explained that he had contacted Prior Lake civic groups but, unfortunately, was unable to attend a VFW meeting and show them the projected plans. The VFW recently heard about this plan and were present at this meeting to voice their concerns. They had informed Paul that a decision had been made years ago that the VFW members wanted to keep it as "Memorial Field" in memory of all veterans (Rotary, Lions, VFW) rather than one particular person. They didn't want to take anything away from Bill Mangan but, felt that there were many people that this park should be dedicated to. Paul felt that, in lieu of this information, we should keep it like that. ~ Norm Borchardt, Gary Allen and Hank Smith gave a little background history of the VFW and indicated that the VFW members would draw up a resolution stating that Memorial Park should remain "Memorial Park" which includes the park area as well as the baseball field. It was in agreement that a plaque be made in dedication to all those who have served and placed in the park; perhaps in conjunction with the flag pole by the ball field. Paul indicated that an official process should be followed in naming parks and we need to establish these guidelines for future reference. Prior Lake does not currently have such a plan and it is something that should be in effect. Paul also feels that we should have a liaison from the VFW that he can communicate with so everyone is aware of current projects, etc. At this time Jeff Schoenbauer, Brauer & Associates, reviewed some of the areas included in the Draft Report of the Lakefront Master Plan He will be presenting this Master Plan at the April 15th City Council meeting. He felt that the public involvement in the planning process was very important and the public should be encouraged to continue their participation and support. He also stressed that, as it exists today, the quality of the natural resources is still reasonably good; however, there are signs of the degrading 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER natural resource base on site. It is very important that implementation plans should be started in the near future so we can forestall any continued degradation of the natural resources. Over time, the buckthorn, etc. will dominate the site and will out compete the old, mature, maples and oaks. He reviewed the ecological trend, and once again, stressed how the buckthorn can destroy other vegetation. The overview of the Master Plan included interrelated components that are integral to the comprehensive master plan for the Park. Jeff indicated that the current Master Plan is based on the opinions of people involved and should serve as a tool to continue reevaluating the park as the years go by. In Jeffs opinion, one of the most important things in the development program is the issue of the Kop farm. This is a major factor within the contents of the Lakefront Park Master Plan and he feels it is crucial that this property be purchased for park property. Without this property, it would require another thorough look of the entire master plan. He felt that the placement of the entrance road sets the overall tone and experience for people that come to the park. He feels a historical farm is appropriate for this type of setting; will augment other features and create a balanced community park; passive and active activities, natural resources and cultural activities. Jeff discussed trail connections to downtown, neighborhoods, and to the other city trail system. He also felt that ample parking has been allotted for. The character sketches are not dictating what this will actually look but are a close resemblance. With a broad vision, this community park will offer the potential for many fun and interesting activities. This plan will offer many recreation opportunities for those with disabilities. The natural resources, restoration and management framework has three phases to manage and restore natural resources, 1.) testing and education, 2.) remedial, and 3.) the maintenance phase; these are all detailed in the report. At this time, a resident of Prior Lake, Wayne Annis, addressed the group. He (as representative for senior citizens) is looking for 10 acres to construct a modern health care center - not a nursing home, but a facility that would accommodate seniors. He discussed his proposal and asked for direction from the City if the Lakefront Park area could be a possible site. Paul indicated that this is a new concept in regards to the Lakefront Master Plan and would be something that should be addressed to the City Manager, Frank Boyles for further recommendation. Perhaps a private developer would be interested in this type of concept. Parks Advisory COllllllitt~~ Minuks.. .\pril R. 1996 PAC496.DOC 2 --.-.-----...-..-...--.-....---,....----....-..-----.---.--'---"--' Jeff continued with his presentation outlining the cost analysis for this project with the bottom line being approximately two million for full development. Tom Schutz asked about the inflation factor. Jeff stated that inflation would probably be 3-5% over the project timeframe. He informed group that they should not get sticker shock and to remember this master plan is looking at the long term potential and that potential may not be realized for lO-l5 years. Lakefront park is a jewel park, and given the anticipated growth, this will be worth every penny. He also indicated that we shouldn't focus so much on the dollar amount but on which direction we want to go with this park; get excited about that first and other issues will come. There was some discussion on maintenance, as well as the potential to generate revenues from the historical farm, picnic reservations, and user fees. Thea asked how we would present this master plan to the City Council at the April 15th meeting. Paul states that we would ask that the council approve the plan and discuss funding at the joint meeting on May 6th. Paul indicated that from a development stand point the natural resource element should be worked on soon, that the Kop farm is critical to the plan, and the entrance into the park and parking areas need immediate attention. Pat Heaney asked if Jeff felt that the 250 parking spots were adequate and Jeff indicated that he did not feel any more would be necessary. At this time, Ron Ceminsky thanked Jeff for his presentation and wished him luck on Monday evening. Paul encouraged the PAC members to attend the meeting. BOB RYKKEN MADE A MOTION TO APPROVE THE MINUTES FROM THE MARCH 11, 1996 MEETING. THEA FLUHRER SECONDED THE MOTION. MOTION WAS APPROVED UNANIMOUSLY. Ron asked Paul for the Staff Reports. Paul reported that the Memorial Park building is about two weeks behind due to the weather. The ice storm this winter destroyed the entire backstop and it would be replaced with a taller and more sturdy one. The Memorial Park field dedication was discussed earlier in the meeting. Thea suggested that one of the fields at the Ponds could be dedicated to Bill Mangan. Parks Advisory Conmlittec Minutes - April 8. 1996 PAC496.DOC 3 Paul once again indicated that we need to have guidelines to follow when naming the various fields/parks. The joint council meeting will be held on Monday, May 6th. At this time, the bond referendum will be addressed. The Friends of the Library attended the last council meeting and are very interested in having the City help fund the library expansion which could possibly include the dance studio. Carol Anderson and Hillary from the library will be meeting with Paul and Ron to discuss the library expansion as part of the referendum. Paul indicated that he will probably have to re-work numbers on the Future Park Improvements and Amenities list to fit the needs of the Master Plan, and other cost estimates. Discussion followed regarding items listed and possible areas that could be cut or reworked such as the 4 accessible playgrounds, or the community bandshell, since it was included in the Lakefront Park Master Plan. The adult softball league meeting will be held on Tuesday, April 23rd. Paul felt this would be a good time to discuss referendum needs to these leagues. Bob Rykken and Ron Ceminsky could perhaps attend these meetings as representatives from the PAC. There was some discussion regarding a request for a special election for Spring, 1997. The cost is approximately $3000 to hold a special election and would need to be approved by City Council. It was agreed that the PAC members will meet on Monday, April 29th at 5:00 PM to discuss the different elements that need to be addressed. Kathy Smith will handle soccer and the dance program, Pat Heaney, basketball, Bob Rykken, Pike Lake area, Tom Reddinger, football, and Ron Ceminsky to give a brief overview. The 1997 c.I.P. was discussed. The 1997 c.I.P. includes playgrounds at Cardinal Ridge, Wilderness Ponds, and Willows. Trails at Brooksville Hills, Cardinal Ridge and Raspberry Woods and a basketball court at Memorial Park. Other projects include a backstop at Willows, upgrades at Memorial Park and field expansion at The Pond. For detailed information, refer to the 1997 Project List and the CIP reports. Tom Schutz questioned the location of trails and sidewalks and asked how we plan their locations. Paul stated that he would get Tom a comprehensive plan to show how everything is tied together. Parks Advisory Conunittee Minutes - April 8. 1996 PAC496.DOC 4 ,_..._~~_..~.----.....-~-~.~.._<..__._.._-,--,~,-~-"-_._-~--~....t-,,_..,~--_.,-,_...."~-..-.~.-.~__............__. Discussion followed. KATHY SMITH MADE A MOTION TO ACCEPT THE PARKS AND RECREATION DEPARTMENT 1997 C.I.P. BUT CHANGE THE DATE OF THE CAPITAL PARK FUND BALANCE OF 1/1/97 TO 1/1/98. PAT HEANEY SECONDED MOTION. MOTION WAS UNANIMOUSLY APPROVED. Bret Woodson gave his staff report on the winter, spring and summer programs. 507 people participated in the winter programs (increase of 95 from last year). The most popular spring offerings is the Tumbling and Pre-Dance classes. The Dance Recital will be held the weekend of May 4th & 5th. The Summer preview included the hiring of the summer staff. A summer playground program survey was sent out to solicit input from these users Some people felt that the 6-12 year age range was too wide, but according to responses, 50% felt it was fine; the other 50% didn't. Bret indicated that there is only a certain amount of money allocated for staff which is being used to its full extent now. We will try to incorporate more age specific activities within the 6-12 age group (6-9 and lO- 12 year olds) and will continue to monitor and perhaps have another survey at the end of this season. The goal is to eventually have a better staff/children ratio. The summer brochure will come out on May 31st. TOM SCHUTZ MADE A MOTION TO ADJOURN THE MEETING. THEA FLUHER SECONDED THE MOTION. MOTION WAS UNANIMOUSLY APPROVED. The next Parks Advisory Meeting will be held on Monday, May 13th at 6:30 PM. The meeting was adjourned at 9:45 p.m. Paul Hokeness Parks and Recreation Director Nancy McGill Recording Secretary Parks Advisory Conunittee Minutes - April 8. 1996 PAC496.DOC 5 "--'----r-------,.----'-- I rw-c BYLAWS OF PRIOR LAKE PARKS ADVISORY COMMITTEE Adopted May 16, 1994 Amended January 2, 1996 PREAMBLE The Prior Lake Parks Advisory Committee (PAC) was created in July, 1989 by an act of the Prior Lake City Council to: (1) serve as a liaison between city government and the community, (2) serve as a resource for a new and existing neighborhoods, groups, and civic organizations seeking information concerning the Prior Lake park system, (3) to assist city government in setting open space, land acquisition and development policies, (4) to serve as a body to make recommendations to the city council relating to specific parks and open space development, and, (5) to assist city council in researching a variety of funding sources for the Capital Improvement Program and related park development. ARTICLE 1. NAME Section A. ~ - The legal name of the organization IS the "Prior Lake Parks Advisory Committee". Section B. Office - The Office of the Prior Lake Parks Advisory Committee is at 16200 Eagle Creek Avenue, S.E., Prior Lake, Minnesota 55372. ARTICLE 2. OFFICERS Section A. Officers - The Officers of the Prior Lake Parks Advisory Committee shall be a Chair, Vice-Chair and a Secretary. The City Manager of his/her designee shall serve as Secretary of the Committee. Section B. ChIDr - The Chair of the Committee shall be appointed annually on September 1, by majority vote of the City Council after considering the recommendation of the Committee. The duties of the Chair include: o 1. Review and approval of meeting agendas. 2. Presiding at meetings. 3. Participating with the City Council in the selection of Committee members. 4. Semiannual reporting to the City Council. 5. Representation of the Committee as appropriate. Section C. Vice Chair - The Vice-Chair shall be selected annually by the Committee and shall perform the duties of the Chair in his/her absence. The Vice- Chair shall assume such other duties as assigned by the Chair. PACBYLAWDOC Section D. Secretary - The City Manager or hislher designee shall act as the Secretary and shall be responsible for recording and compiling a written summary of all official activities of the Committee. '\ Section E. Section F. ,,", Appointment - The Committee shall consist of seven (7) members, appointed by the Prior Lake City Council for a term of two (2) years from September 1 to August 31. The Committee shall be representative of the citizens who live in Prior Lake. Committee members may serve based upon attendance and participation, continued residence in Prior Lake and in accordance with the term limit policy established by the City Council. Vacancies - If the office of Chair becomes vacant the City Council shall appoint a replacement after considering the recommendations of the Committee. If the Office of Vice-Chair becomes vacant, the Committee shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Should a member resign, or otherwise vacate a seat on the Committee, Prior Lake City Council shall appoint a replacement to complete the term. The selection of the Chair or Committee member will be filled In accordance with City Council Bylaws. Section G. Performance Criteria - Annually the Committee shall perform a written self-evaluation on the following: ~ I 1) Implementation of the preamble. 2) Achievement of goals and objectives. 3) Compliance with bylaws. 4) Formulation of proposals and recommendations and overall accomplishments. 5) Visitation of subject sites as applicable. 6) Members personal attendance record of at least 75%. The Committee shall forward this evaluation to a review committee comprised of the staff member assigned to the Committee, City Manager, Mayor, and one member of the City Council. The review Committee shall present this report and any additional comments to the Council by the first week of December for action and recommendation at the annual meeting in accordance with the Council Bylaws. Section H. Term Limit - It is the policy of the Prior Lake City Council to impose a three term (or 6 year) service limitation for all appointed positions within the committees and commission. Partial terms do not count toward the term limitation. The purpose of the term limit policy is to encourage resident participation on City advisory bodies and provide community PACBYLAW.DOC Section 1. Section J. Section A. P....CBYLAWOOC members with the opportunity to participate in their local government. Conflict of Interest - A member shall refrain from discussing, voting on, or in any manner taking part in an action or decision of the PAC if: 1. The member has, or reasonably expects to have during the member's term of office, a direct interest in the outcome of the action or decision, unless the effect of the action or decision on the member's interests would be no greater than its effect on other persons or property similarly situated; or 2. The member has a direct or indirect interest in any sale, lease, or contract that is the subject of the action or decision, except as expressly permitted under state laws governing municipal contracts. If a conflict involves the presiding officer, in addition to refraining from participation in the action or decision as provided in this section, the presiding officer shall disqualify himJberself from the duties of presiding officer and shall pass the gavel to the Vice-Chair or to any member who has no conflict. The presiding officer may resume the chair once the issue has been dispatched. This section shall be construed and interpreted according to Minnesota statutes and case law. Code of Conduct - Committee members will adhere to the following: 1. Committee member's opinion pertaining to a function, organization or specific application or issue shall not be given to the public or media unless there is a clear qualification that the opinion is that of the member and not the official opinion of the committee or the City. If a Committee member gives or represents the opinions of the Committee, he/she shall do so only after receiving the official direction from the Committee. 2. The conduct of Committee members shall reflect positively upon the Committee, individual member and city. 3. Committee members shall avoid any actual or apparent impropriety. ARTICLE 3. MEETINGS Reiular Meetin~s - In conformance with the Minnesota Open Meeting Law all meetings of the committee are open to the public. Regular meetings shall be held on the second Monday of each month at 7:00 p.m. at Prior Lake Fire Station I, 16776 Fish Point Road, Prior Lake, Minnesota. In the event that such a date shall fall on a legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. ----. Section B. Notification - All regular meetings of the Committee shall be noticed by: 1) Posting at city hall for at least two (2) days prior to the meeting. 2) A copy of the notice, agenda and accompanying materials shall be received by the Committee, City Council, staff and others designated by the City Council, no later than the Friday prior to the Tuesday meeting and in no case later than two (2) days prior to a special meeting. Section C. Special Meetin~s - Special Meetings of the Committee may be called by the Chair, or two (2) members of the Committee for the purpose of transacting any business designated in the call. Staff may recommend calling a special meeting, but must receive approval from either the chair or two members of the Committee. The call for a special meeting may be delivered prior to the time of the proposed meeting to each Committee member of the Committee at least two (2) days prior to the special meeting. At such meetings, no business shall be considered other than as designated in the call. The notification provisions of Section B of the article shall be followed. r, Section D. Quorum for Re~ular and Special Meetin~s - A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority of the Committee present. Section E. Conduct of Business at Meetings - The agenda for a regularly scheduled meeting shall include the following in order of business: 1. Call to Order 2. Approval of minutes of previous meeting(s) 3. Old Business 4. Other Business 5. Staff Update 6. New Business 7. Adjournment Section F. V otin~ _ All members of the Committee have equal voting authority. ARTICLE 4. SCOPE OF POWERS AND DUTIES .~ Section A. Powers and Duties - The Committee shall act in an advisory capacity to the PACBYLAW.DOC Section B. Section A. PACBYLAW PACBYLAWDOC Prior Lake City Council and shall advise the City Council on Park matters identified in the preamble or as assigned to the committee. Semiannually, or as otherwise required by the Council, the Committee Chair shall give an accounting of the Committee's activities with respect to its goals and objectives before the city council. Additionally, specific powers, duties and responsibilities may be assigned to the Committee upon approval of the City Council. Subcommittees - The Committee may divide its membership into Subcommittees as it deems necessary to implement its goals and objectives. ARTICLE 5. AMENDMENTS Amendments - These bylaws shall be reviewed by the Committee annually. The Committee may recommend revised bylaws to the City Council for final approval.