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HomeMy WebLinkAbout071497 1J.u *PLEASE REVIEW FOR MEETING OF 7/14/97* PARKS ADVISORY COMMITTEE AGENDA MONDA Y. .JULY 14. 1997 PARKS ADVISORY COMMITTEE MEETING THE WILD'S MEETING ROOM (TBD) 6:30 P.M. 1. Call to order 2. Minutes from meeting of June 9, 1997 3. Staff Reports: a) Paul Hokeness, Parks and Recreation Director 1) Introduction of Chris Esser, new Recreation Supervisor 2) Pond's Lighting Project 3) Park Maintenance Project Update 4. Old Business a) Community Park Land Search b) Youth Center (Lake front Park) c) Outdoor Performing Arts Theatre (Lakefront Park) d) Request for Qualifications/Proposal for Library/Dance Studio 5. New Business 6. Set Next Meeting Date - Scheduled for Monday, August 11, 1997 7. Adjourn Meeting 16200 Eclgrler~e~DRJe. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PARKS ADVISORY COMMITTEE MINUTES JUNE 9, 1997 The Parks Advisory Committee meeting was called to order by Ron Ceminsky at 6:40 p.m. on Monday, June 9, 1997. Members present were Ron Ceminsky, Pat Heaney, Tom Schutz, Thea Fluhrer. Tom Reddinger, Kathy Smith and Bob Rykken were absent. Tom Schutz left the meeting at 7:50 p.m. Staff members present were Paul Hokeness, Director of Parks and Recreation, Bret Woodson, Recreation Supervisor and Lisa Newling, Parks and Recreation Secretary. The minutes from the May 12, 1997 meeting were reviewed. TOM SCHUTZ MADE A MOTION TO ACCEPT THE MAY 12, 1997 MINUTES. THEA FLUHRER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Paul Hokeness updated the committee on the park projects. There has been no reply from the Kop Family. The final grading at the Ponds is completed. The scoreboard at Memorial Park will be up and running this weekend. The playground bids will go out this month. Carriage Hills has a full color coating on its basketball court. The coating is expected to last 3 to 5 years. Reservation boxes are up at the Parks. The Raspberry Woods trail is in the works as well as all other blacktop projects. Paul indicated that there were nine fully qualified interviewees for the Recreation Supervisor position. Paul Hokeness, Bret Woodson, and Al Friedges narrowed the field down to three. Paul is hoping to offer the position to one of the three this week. The Park Patrol Officer position is open. Our previous Park Patrol Officer is now the Community Service Officer. Paul is working on getting the playground equipment process organized. Boudins is the park that is waiting very patiently. The bids are out for the Ponds lighting. Hope to award the bid at the July 7 City Council meeting. The lights should be up and running by Labor Day. There will be an added cost of approximately $20,000 for auxiliary lights on the poles for the trails and parking lot, as requested by the residents. The football and softball fields will have just one switch to turn on the lighting at each group of fields. Paul handed out a map that he and Mary Gores put together to show the possible options for the Community Park land. The best spots currently are the O'Loughlin and Peterson property. Paul stated that we need to acquire land by this Fall so that we can start developing by Spring. Bret Woodson stated that the beaches are now open 7 days a week from 11:00 a.m. - 7:00 p.m. as of Saturday, June 7. There are 15 lifeguards and 4 beach attendants. Summer program registration was held on Tuesday, May 20th at the Maintenance Center. This location worked out well. People moved through the line quickly without too much hassle. Most all of the programs are filling _ up with Summer Playgrounds, Tot Lot, and other Youth Activities being the most popular. Ron Ceminsky brought up the problem at the boat launch with people getting in fights and taking to much time. It was questioned if the Park Patrol officer could be down there more during the weekend. Ron also asked about 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Parks Advisory Committee Minutes - March 10, 1997 2 the Adopt-A-Park program and if a neighborhood is interested in adding amenities to the park, could they, (i.e. a water fountain). Paul indicated they could by submitting a proposal to him and they would work out the details. The next meeting will be held on Monday, July 14, 1997 at 6:30 p.m. at the Maintenance Facility. A MOTION WAS MADE BY PAT HEANEY TO ADJOURN THE MEETING. THEA FLUHRER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 8: 15 p.m. to go watch a video on water parks. Paul Hokeness Director of Parks and Recreation Lisa Newling Recording Secretary PAC697.1lOC ___.___ ~.H_~HH. .............._.......,. July 15, 1997 $/jJ4J#!l NAME FIRM ADDRESS RE: City of Prior Lake Request for Qualifications (RFQ) Dear The City of Prior Lake is planning to construct a branch library of the Scott County Library system within Prior Lake. The Library is currently being housed in an old bank building which is located on the corner of Main Street and County Road 21 in downtown Prior Lake. The project includes the construction of a new Library building on this downtown City owned property and the remodeling of the existing Library facility which would be utilized as community space/dance studio. The City envisions that the library/dance studio will be the cornerstone of the future redevelopment of the City's downtown business district. The Library facility will be approximately 14,000 square feet and will include meeting rooms, Library staff offices, storage space, and parking. The remodeling project consists of approximately 4,500 sq. ft. main floor dance studio and same size basement for storage and meeting space. The successful architect will be one who can blend vision, ingenuity and imagination to create focal point for the downtown business district and City Hall campus. A desirable time line would include: design - Winter/Spring 1997-98; construction - Summer/Winter 1998-99; and occupancy - Spring 1999. This letter constitutes an invitation for submission of request for qualifications. The goal of this Request For Qualifications is to provide an opportunity for the submission of basic information and an expression of interest in the project. The City of Prior Lake will select an architect based upon the following criteria: . Information submitted by the firm in response to this RFQ and other requests by the City; . Recommendations from owners/managers of previous projects of the firm and the project architect; . Visits to one or more of the firm's or the architect's projects of similar nature and size; . Interviews/personal contacts with the architect or firm; . The proposed cost of professional services submitted by the architect/firm; and . The scope of services proposed to be provided by the architect/firm. You are asked to submit the following information for use in a preliminary screening by the library/dance studio building committee. This committee consists of representatives from the City of Prior Lake, Scott County, Library Staff, Parks Advisory Committee, and Friends of the Library. 1) Identity and Structure of Firm . Name and Address . Individual? Corporation? Partnership? Other? . Firm Principals? . Firm History? .--....-..-----.-. .----.,....-.--..-....- 3) 4) 5) .1 j!).. ""6 jl 2) I!J ;;g i{J /} Personnel or Staff - Architects and architectnral finns must he: 1) registered and licensed in F Minnesota; 2) have adequate support staff; and 3) meet requirements for insurance specified by County Risk Management. ~. · Total size of the firm? Number of architects, engineers, other professionals, support staff, etc. · Key Firm Personnel for this Project? Submit name and resume of the Project Manger and Architect/Designer and other key personnel for this project. Note that: 1) the project architect will be expected to participate in any interviews that may be scheduled; and 2) desirable recent experience (within the last five years) for the Project Architect should include the design and construction of a public library. . Consultants? Mechanical; Structural; Electrical; Interior Design; Landscape Design; and Electronic Information Systems) Name the consultants, if any, who will be engaged on the project and provide name and professional credentials for the person to be assigned to this project (if known). Current Projects . List current projects of the firm. . List the current projects(s) of the proposed protect architects and indicate proposed completion date and estimate construction cost. r'\ ~ ~ " tiJ J' <....J ~ ,t Public Library Buildings Experience ~V V ~ . List the public library buildings designed/built by the firm. L ~ _~ ~ . List the public library buildings involving proposed project manager or architect. WI UO{JY Provide detailed description of role. ~~- . Include per square foot construction cost of past library projects. , Future Projects · List future projects now under contract to your firm or reasonably expected within next six months. Include name, type, location, owner, firm's role, estimated cost and expected completion date for each. Other Experience . List any other past projects that you deem representative of your firm's work. Describe your rationale for these selections. Construction Management . Has your firm worked with Professional Construction Managers? Does your firm take a position on the desirability of using Professional Construction Management for library projects? Please fully share thoughts. r" -~ ) Fee Schedule A. What fee would you anticipate charging for this project? Describe how the City will be charged for professional services. @(Jj[iJ[}F e9 B. List the hourly rate of all professionals involved on project. If you have no library experience, tell us why we should consider your firm? Proposed project schedule for design and build, with consideration for other project commitments. \'Y 1 ) \'0) 1 ) Provide any other information that you believe would help us evaluate your qualifications. Provide list of references and authorization to contact them. The City of Prior Lake will use the following process for selection of a qualified architect. First, we will review responses to this Request for Qualifications. A short list of qualifying firms/individuals should emerge from the process. Second, interview will be held with firms/individuals on the short list, and a firm/individual will be selected. Once there has been preliminary selection of all architect/firm, the scope of the project and required professional services will be specifically defined and negotiated with the selected firm/individuals. Finally, the firm/individual will be retained on the basis of an acceptable fee proposal. /"'~.~.. Please submit responses to the Request for Proposal by the end of our business day (4:30) August 29,1997. If you have questions or concerns regarding this Request for Proposal, please feel free to contact me at 447-4230. The City reserves the right not to select an ArchitectlFirm from among those responding to this Request for Qualifications. Sincerely, Paul Hokeness Director of Parks and Recreation ...--T~~-."--_.'._--_...'.'".''._'''-'''.''''''..'.'..''' ........,.........--..---...- .