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HomeMy WebLinkAbout081797 *PLEASE REVIEW FOR MEETING OF 8/18/97* PARKS ADVISORY COMMITTEE AGENDA MONDAY. AUGUST 18. 1997 PARKS ADVISORY COMMITTEE MEETING MAINTENANCE CENTER 6:30 P.M. 1. Call to order 2. Minutes from meeting of July 14, 1997 3. Staff Reports: a) Paul Hokeness, Parks and Recreation Director 1) Kop Farm Appraisal/Attorneys 2) Library Request for Qualifications 3) Lakefront Park Request for Qualifications 4) Playground Request for Proposal Update 5) Pond's Lighting Update 6) Trail Bidding 7) Park Improvement Status b) Chris Esser, Recreation Supervisor 1) Summer Playground Program 2) Lakefront Days 3) Beaches 4) Fall Softball League 4. Old Business 5. New Business a) Purchase of lot by the Pond's - requested by resident for trail access 6. Set Next Meeting Date - Scheduled for Monday, September 8, 1997 7. Adjourn Meeting 16~m~I\NS:reek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PARKS ADVISORY COMMITTEE MINUTES JULY 14, 1997 The Parks Advisory Committee meeting was called to order by Ron Ceminsky at 7:05 p.m. on Monday, July 14, 1997. Members present were Ron Ceminsky, Pat Heaney, Tom Reddinger, Kathy Smith and Bob Rykken. Thea Fluher and Tom Schutz were absent. Staff members present were Paul Hokeness, Director of Parks and Recreation, Chris Esser, Recreation Supervisor and Nancy McGill, Parks and Recreation Secretary. The minutes from the June9, 1997 meeting were reviewed. PAT HEANEY MADE A MOTION TO ACCEPT THE JUNE 9, 1997 MINUTES. RON CEMINSKY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Paul introduced our new Recreation Supervisor, Chris Esser. Chris was recently employed by the Mendota Heights Parks and Recreation Department. Paul Hokeness updated the committee on the Pond's lighting project. He informed the committee that the two bids received have been rejected. An equipment supplier advised us that they had not seen the bid advertisement in the Construction Bulletin or Dodge Reports and that they didn't have enough time to provide specifications to - ~e electrical contractors that were bidding the project. The City received a letter from an attorney expressing concerns and alleging improper bidding procedures. Paul will need to take this to the July 21, 1997 City council meeting for the Council to authorize the rejection of bids for athletic field lighting at the Pond's Park and authorize the rebidding of the projects. The consultant engineer believed we would have more competitive bids in the Fall. The anticipated completion date of this project is November, 1997. Paul gave an update on our park maintenance projects. The maintenance staff have been working on the finishing touches of projects currently in progress; 20 barbecue grills are being installed at various park locations, new picnic tables, plantings, signs, toilet enclosures and trails. The staff is also installing new volleyball courts at some locations. The fields that were seeded are looking good. Kathy Smith stated that she has heard complaints concerning the mowing job at Lakefront Park. Paul indicated that he was aware of this problem and steps have been taken to take care of it. Old Business consisted of the current land search. The committee reviewed the map showing various locations of property that are possibilities. After reviewing these locations, the committee felt that the O'Loughlin property would be the best choice. There was some discussion. Paul Hokeness suggested the PAC Committee make a recommendation that we make an offer to O'Loughlin and, if this is not successful, then the next step would be condemnation. TOM REDDINGER MADE A MOTION TO RECOMMEND THAT STAFF PURSUE MAKING AN OFFER -TO O'LOUGHLIN TO PURCHASE PROPERTY AND THAT IF THIS IS NOT SUCCESSFUL, THE NEXT "TEP WOULD BE TO START THE CONDEMNATION PROCESS. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Parks Advisory Committee Minutes - July 14, 1997 2 - There was some discussion as to whether the Busse property should also be pursued and if the motion would need to be amended. Paul said that the motion starts the process and if we decide to pursue a different avenue, we can. He indicated that he would give the map listing of all properties to the City Council and that the Busse property could also be a consideration. The timeframe is that we would purchase property this winter (1997-98) and start moving dirt in the Spring of 1998. The Youth Center was the next item of discussion. Brauer and Associates will be doing a conceptual plan to be available during Lakefront Days. There was some discussion on the Kop farm. The committee felt we definitely need to pursue this more strongly and act soon. The Rotary has stated that they will contribute $50,000 to the Outdoor Performing Arts at Lakefront Park. Ron asked if we had any idea what the cost would be and at this time, we do not. Brauer and Associates will do a conceptual plan for us. The Prior Lake Library and Dance Studio Building Committee met on Thursday, July 10th. Pat Heaney represented the PAC. Paul will prepare the RFQ's and request that these be returned by the middle of August; at which time the committee will review and evaluate. The timeframe to choose a firm will be by the end of September. There was some discussion about the blue building downtown Prior Lake. Tom Reddinger said that he knows someone who could research the possibility of the purchase of this building. There was no New Business. TOM REDDINGER MADE A MOTION TO ADJOURN THE MEETING. BOB RYKKEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 8:30 p.m. The next meeting will be held on Monday, August 14, 1997. Paul Hokeness Director of Parks and Recreation Nancy McGill Recording Secretary PAC7Y7.00c ~ -"-~~"----'--"~-"~--~.,~,-~,.. ,,_,.~..~__._..m__._.+-.__.,,"~."~..,. _,~. '.._,_,,_".,..',_ ',.__ '.. --.-,,---......t.. BEST & FLANAGAN ERT L. CROSBY __ONARD M. ADDINGTON ROBERT R. BARTH N. WALTER GRAFF ALLEN D. BARNARD RICHARDA.PETERSON ROBERT J. CHRISTIANSON, JR. FRANK J. WALZ FRANK VOGL MARINUS W. VAN PUTTEN, JR. DAVID B. MORSE JOHN A. BURTON, JR. .JAMES C. DIRACLES ROBERT 1. MELLER,JR. MORRIS E. KNOPF JUDITH A. ROOOSHESKE SCOTT D. ELLER CHARLES C. BERQUIST E. JOSEPH LAFAVE GREGORY D. SOULE CATHY E. GORLIN PATRICK B. HENNESSY TIMOTHY A. SULUVA:;" BRIAN F. RICE DANIEL R. W. ~ELSO" TRACY .J. VAN STEE"BURGH DAVID J. ZIJBKE STEVEN R. KRUGER JAMES P. ~ICHELS PACL E. KAMINSKI JOHN P. BOYLE Ross C. FORMELL CARYN S. GLOVER MARY E. SHEAREN BARBARA ~. Ross CATHERINE J. COURTNEY JEANNICE ~. REDING Professional Limited Liahili!)' Partnership 4000 FIRST BANK PLACE 601 SECOND AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55402-4331 KEVI:s' .J. Dl.~LEVY JILL B. LAORR SARAH CRIPPEN ~fADISON ROBERT D. ~fAHER DAVID H. .JOHNSON ANN E. WALTHER WILLIAM J. ~ORRIS MICHAEL H. PINK DANIEL A. KAPLAN AMY J. SWEDBERG OF COUNSE.L WARD B. LEWIS ARCHIBALD SPENCER ROBERT M. SKARE JOHN R. CARROLL JAMES D. OLSON HTTP.//WWW.BESTLAW.COM (612) 339-7121 FAX (612) 339-15897 JAMES I. BEST 1902.1966 ROBERT J. FLANAGAN 1898-1974 Direct Dial No. 341-9715 July 28, 1997 Mr. Paul Hokeness Director of Parks and Recreation City of Prior Lake 16200 Eagle Creek Avenue Prior Lake, Minnesota 55372 RE: 16000 Main Avenue S.E. Prior Lake, Minnesota Dear Mr. Hokeness: I am writing to advise you that I have been retained by John and Meda Kop to represent them in the matter involving the City's attempts to acquire their farmstead property. I would greatly appreciate it if you would direct all further contacts you, or other City officials wish to make on this matter to the undersigned. Weare in the process of identifying an appraisal expert to assist the Kops in this matter. I will be in touch with you once we have identified an expert. Allen D. Barnard adb \497 56.ltr cc: John and Meda Kop Jessie Kop-Juola James R. Walston . ..--........,.. BEST & FLANAGAN .ERT L. CROSBY ~GONARD M.AnDINGTON ROBERT R. BARTH N. WALTER GRAFF ALLEN D. BARNARD RICHARD A. PETERSON ROBERT J. CHRISTIANSON, JR. FRANK J. WALZ FRANK VOGL MARINUS W. VAN PUTTEN, JR. DAVID B. MORSE JOHN A.BuRTON,JR. JAMES C. DlRACLES ROBERT L.MELLER.JR. MORRIS E. KNOPF JUDITH A. ROGOSHESKE SCOTT D. ELLER CHARLES C. BERQUIST E. JOSEPH LAFAVE GREGORY D. SOULE CATHY E. GORLIN PATRICK B. HENNESSY TIMOTHY A. SULLIVAN BRIAN F. RICE DANIEL R. W. ~ELSON TRACY .J. VAN STEENBURGH DAVID .J. ZUBKE STEVEN R. KRUGER JAME.S P. MICHELS PAUL E. KA~IINSKI JOHN P. BOYLE Ross C. FORMELL CARYN S. GLOVER MARY E. SHEAREN BARBARA M. Ross CATHERINE J. COURTNEY JEANNICE M. REDING Professional Limited Iiabili!y Partnership 4000 FIRST BANK PLACE 601 SECOND AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55402 - 4331 KEVIN J. DID/LEVY JILL B. LAORR SARAH CRIPPEN MADISON ROBERT D. MAHER DAVID H. JOHNSON ANN E. WALTHER WILLIAM J. MORRIS MICHAEL H. PINK DANIEL A. KAPLAN AMY J. SWEDBERG OF COUNSEL WARD B. LEWIS ARCHIBALD SPENCER ROBERT M. SKARE JOHN R. CARROLL JAMES D. OLSON HTTP.//WWW.BESTLAW.COM (612) 339-7121 FAX (612) 339-5897 Direct Dial No. 341-9715 JAMES I. BEST 1902.1966 ROBERT J. FLANAGAN 1898 -1974 August 1, 1997 Mr. Paul Hokeness Director of Parks and Recreation City of Prior Lake 16200 Eagle Creek Avenue Prior Lake, Minnesota 55372 RE: 16000 Main Avenue S.E. Prior Lake, Minnesota Dear Mr. Hokeness: We have identified C. E. "Pete" LaSalle as an appraisal expert to assist Mr. and Mrs. Kop in this matter. Since we understand that RALPH funds are not available because this is not a MnDOT right-of-way acquisition, we request that the City of Prior Lake pay the appraisal fees of Mr. LaSalle in his appraisal of the property for Mr. and Mrs. Kop. If there are other funds available, we would be more than willing to investigate their applicability. My clients are willing to cooperate with the City and try to resolve this matter, but they need expert advice in making the difficult decisions necessar'j in tht:: sale of tI'1eir homestead for the last 60 years. Please advise me if the City is able to assist the Kops by paying for this appraisal servIce. adb\49756.ltr cc: John and Meda Kop James R. Walston Jessie Kop-Juola Jack Kop .--.--.-.. .-._-.. -,--...-----.-- ..--..-.,...-fl-.....-........_______....__..._......._....._......._........ ...."..__.__..__.,__.