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HomeMy WebLinkAbout081897 PARKS ADVISORY COMMITTEE AUGUST 18, 1997 MINUTES The Parks Advisory Committee meeting was called to order by Ron Ceminsky at 6:30 p.m. on Monday, July 14, 1997. Members present were Ron Ceminsky, Pat Heaney, Tom Reddinger, Kathy Smith, Bob Rykken, and Thea Fluher. Tom Schutz arrived at 6:40 p.m. Staff members present were Paul Hokeness, Director of Parks and Recreation, Chris Esser, Recreation Supervisor and Lisa Newling, Parks and Recreation Secretary. The minutes from the July 14, 1997 meeting were reviewed. PAT HEANEY MADE A MOTION TO ACCEPT THE JULY 14, 1997 MINUTES. KATHY SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Paul Hokeness gave project updates. Kop's Farm. He indicated that the Kop's requested that the City pay for another appraisal. Paul is thinking about paying for it but, would give the new appraisal firm a copy of the existing appraisal in an effort to save some money. The Kop's also have a new attorney. We are planning on the new entrance road starting next - Spring. This road is critical to starting the project. Library/Dance Studio. The building committee met last week. There were discussions on whether it is more feasible. The first thing will be to select an architect ural firm to work with them. There were 11 proposals to the R.F.Q. Hope to make a decision by September 4 or 5th. New Playground Equipment. The PAC will be meeting with 5 playground vendors on September 8th at 4:00 _ 7:30 p.m. Jeff Schoenbauer, consultant, will be conducting the presentations. Lakefront Park. We will be sending out 3 or 4 RFQ's. We should keep the water playground in mind when developing the park, but not actually build it. This is something that we would do with a revenue bond. Ponds Lighting. Bids are due and will be opened on August 26th. Will present to council on September 2nd. Hope to have them up and running by November 1st. The committee is willing to spend the extra money now for quality, life span, and a good lighting system that will minimize spill and glare. That is the commitment we made to the neighbors. Trail bidding. Al Freidges is putting the specifications together. The bids are due on August 29th. The parks maintenance crew is clearing and grubbing the new trail system, which will save a lot of money. Park Improvement. The Wilderness Ponds developer (Mike Giles) needs erosion control on the hill along trail. The hill is washing on the existing trail. Raspberry Ridge Park, Carriage Hills, and W oodview trails and parks are coming together. The plan is to put a full court basketball at Memorial this fall. Next year there are plans for a Picnic shelter and parking lot next to the new P.L.A.Y. storage building. P.L.A.Y. will be notified as soon that the storage building is completed. Thinking about a basketball court at Raspberry Ridge next year. There is a new double Volleyball court at Sand Point Beach. Al has started to seed the expansion area at the Ponds. MoM~t>ti};fi~~h~.le;fE., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Parks Advisory Committee Minutes - AUGUST 18, 1997 2 Community Park Land. Paul talked seriously to John O'Loughlin about selling his property on County Road 42. lohn said he would talk it over with his boy's. Paul will talk again to John in a couple of weeks. Chris Esser updated the committee on the Playground Program. This years program went well. Lakefront Day's was a huge success. The Windjammer's and Ice Cream Social had a little rain but a big crowd, Prior Lake Open had 80 golfers, and the Lakefront Pacer had 172 runners. The beaches will be closed on August 24th. The lifeguards are heading back to school after that. There will be a Fall One Pitch Men's Softball League starting on August 26th and running through September 23rd. There are 7 teams playing doubleheaders at the Ponds. Old Business Paul indicated that they are putting in parking bays along Fish Point Road at Cardinal Ridge to provide parking for the park. New Business Paul asked the Committee if they thought, that the city should purchase a lot adjacent to the Pond's park for a trail access. Discussion followed. TOM REDDINGER MADE A MOTION NOT TO PURCHASE THE VACANT LOT ADJACENT TO THE PONDS PARK FOR A TRAIL ACCESS. TOM SCHUTZ SECONDED. MOTION CARRIED UNANIMOUSL Y. Tom Schutz indicated that there was a problem at Sand Point Beach with kids tearing off the shakes on the Pavilion with the fireplace. Tom did get the a name of one of the kids. Tom called police and it took 1/2 hour before a policeman showed up and the kids were gone by then. The kids had stacked up the picnic tables to get on top of the roof. Tom also noticed that the bathrooms were open at 9:20 p.m. on Sunday night. TOM SCHUTZ MADE A MOTION TO ADJOURN THE MEETING. KATHY SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 8:30 p.m. The next meeting was scheduled for Tuesday, September 2 but was been moved to Monday, September 8, 1997 at 4:00 p.m. at the Maintenance Center. This meeting will be the presentations by the playground equipment vendors. Paul Hokeness Director of Parks and Recreation Lisa Newling Recording Secretary PACHIJ7.DOC *PLEASE REVIEW FOR MEETING OF 9/8/97* PARKS ADVISORY COMMITTEE AGENDA MONDAY. OCTOBER 13.1997 PARKS ADVISORY COMMITTEE MEETING MAINTENANCE CENTER 6:30 P.M. 1. Call to order 2. Minutes from meeting of August 18th and September 8th, 1997 3. Staff Reports: a) Al Friedges, Parks Supervisor 1) Memorial Park 2) Ponds Irrigation 3) Ponds Lights 4) Prior Lake Players Building b) Chris Esser, Recreation Supervisor 1) Dance Program 2) Trips and Programs Update 3) Clean Up Day 4) Winter Program Ideas c) Paul Hokeness, Parks and Recreation Director 1) Library Update 2) Land Acquisition 3) Kop Farm 4) Project Review 4. Old Business 5. New Business a) Park Naming Policy 6. Set Next Meeting Date - Scheduled for Monday, November 10th, 1997 7. Adjourn Meeting 16200~8~1~~reek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER PARKS ADVISORY COMMITTEE SEPTEMBER 8, 1997 MINUTES The Parks Advisory Committee meeting was called to order by Ron Ceminsky at 4: 10 p.m. on Tuesday, September 8th, 1997. Members present were Ron Ceminsky, Pat Heaney, Tom Reddinger, Kathy Smith, Tom Schutz, and Thea Fluher. Bob Rykken arrived at 6:20 p.m. Jeff Schoenbauer, Brauer and Assoc., was the meeting facilitator. Staff members present were Paul Hokeness, Director of Parks and Recreation, Chris Esser, Recreation Supervisor and Lisa Newling, Parks and Recreation Secretary. The committee heard 20 minute presentations from each of the following companies: EQUIPMENT Game Time Playworld Systems Little Tikes Kompan Miracle Landscape Structures VENDOR MN, WI, Playground Midwest Playscapes Flannagan Sales St. Croix Recreation Miracle Recreation of MN Earl F Anderson (EFA) SALESPERSON Todd Lehman Bruce Pudwell Bill Johnson Johnny Johnson Brenda Winter Bill Bach There was further discussion and review of the proposals by the committee. The committee members were going to go out on their own and look at the playground equipment which would be provided by the vendors. Jeff Schoenbauer will also do a more in-depth review of each company and their proposals and will present his findings to the committee at the October 13th meeting. Based upon their findings and information provided by Jeff Schoenbauer the committee will make its final selection and recommendation to the City Council at the October 20th meeting. Meeting adjourned at 8: 10 p.m. Next meeting will be on Monday, October 13th. Paul Hokeness Director of Parks and Recreation Lisa Newling Recording Secretary 16200 E~~k?ceta~k Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Memorandum DATE: September 24, 1997 TO: Parks Advisory Committee FROM: Paul Hokeness RE: Playground Equipment Locations Below is a list of the various locations which we toured last spring as a reminder of the equipment that was at each site. I have also indicated the name of the salesperson and the company which they represented at their presentations. LOCATION EQUIPMENT VENDOR SALESPERSON Savage Elementary School Little Tikes Flannagan Sales Bill Johnson Miller Park in Eden Prairie Landscape Structures E.F. Anderson Bill Bach Miller Park in Eden Prairie Kompan St. Croix Recreation Johnny Johnson Lake Ann Park in Chanhassen Little Tikes Flannagan Sales Bill Johnson Lake Ann Park in Chanhassen Kompan St Croix Recreation Johnny Johnson Meadows Park in Shakopee Miracle Miracle Rec. Of Mn Brenda Winter Five Hawks School in Prior Lake Playworld Systems Midwest Playscapes Bruce Pudwell The only equipment we didn't get a chance to look at last spring was Game Time. There is a set of their equipment at Playworld, next to the Dakota Swim and Fitness. There is a recent installation of a Little Tikes (Flannagan Sales) equipment at Pearson Elementary School in Shakopee. See attached memo from Bill Johnson. There is an older set of Miracle Equipment behind Grainwood Elementary in Prior Lake. I have also attached a list of their playground locations. As a reminder the Miracle equipment we looked at in Shakopee last spring was by Bret's house. There is a Playworld System behind Westwood Elementary in Prior Lake as well as a new system at Glendale Elementary in Savage (6601 Connelly Parkway). The most recent installations of Landscape Structures equipment would be our own parks at Northwood, Carraige Hills, Woodridge, Indian Ridge, or Green Oaks. You are familiar with the Kompan system at Miller Park (their design hasn't changed). 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ; i "i L'_J ~[Bffi~u CITY OF PRIOR LAKE PROPOSED POLICY FOR THE NAMING OF PARKS, STREETS WITmN PARKS, AND PUBLIC PLACES I. INTRODUCTION: The selection of a proper name for a park, street within a park, or public place is a thoughtful process that requires careful analysis. For this reason, the proposed procedure and guidelines for naming parks, streets within parks, and public places in Prior Lake will ensure consistency and creativity. II. RESPONSIBILITY: The naming or renaming of a park, street within a park, or public place is the responsibility of the City Council. The City Council may act after a recommendation has been considered and made by the Parks Advisory Committee. III. TIMING: Prior to the completion of a park development or comprehensive redevelopment, a working name may be used to label a park, street within a park, or public space for identification and reference purposes. Any park, street within a park, or public place named prior to the approval of this policy shall retain the name previously given, unless renamed in accordance with this policy. Parks, streets within parks, and public places shall be permanently named or renamed in accordance with this policy. IV. PROCEDURE: The following procedure will be followed for the naming of parks, streets within parks, and public places: 1. Staff will prepare a list of potential names by soliciting input from neighborhood groups and other residents. This list will be formulated based on the criteria contained in section V. of this policy. 2. The Parks Advisory Committee will review the list of potential names. The Committee will discuss each name and its relative merits. Potential names may be added or eliminated from the list at this time. No formal recommendation will be made at this point. 3. At the next Parks Advisory Committee meeting, staff will provide any information requested by the Committee. The Committee is then responsible to narrow the list to no more than three (3) names for consideration. No formal recommendation will be made at this point. NAMENG.ORD 1 0/7/97 c000ffi~u 4. At the next Parks Advisory Committee meeting the three remaining names will be debated and a selection by vote will be made. The name selected by the majority vote will be recommended to the City Council along with the other two finalist names. A rationale will be provided in the staff report regarding the finalists rejected and the name recommended. 5. The recommended name will be placed on the next City Council agenda for consideration. If the City Council does not approve the recommendation, the process for choosing an alternate name will be turned back to the Parks Advisory Council. v. PARK, STREET WITHIN A PARK, AND PUBLIC PLACE NAMING CRITERIA: Listed below are the criteria which should be used to generate a list of potential names for parks, streets within parks, and public places to be considered during the aforementioned procedure. 1. Consideration may be given to naming a park, street within a park, or public place after the major subdivision in which the park or public place is contained, or which it is intended to serve. 2. Name selection may acknowledge local historical or significant benefactor regarding property ownership. 3. If a park, street within a park, or public place is to be named after an individual, the person shall have obtained local or national prominence via significant contribution in any field of endeavor, living or deceased. 4. Consideration of a name may acknowledge major financial contributions which made acquisition of property and/or development possible. The City Council reserves all rights in the naming or renaming of all parks, streets within parks, and public places. NAMENG.ORD 10/7/97