HomeMy WebLinkAbout10D Work Session Agendas Report
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Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 09, 2017
AGENDA #: 10D
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM: CONSIDER APPROVAL OF THE 2017 PRELIMINARY WORK SESSION
AGENDAS
DISCUSSION: Introduction
The purpose of this agenda item is to garner input from the council with respect to
the topics which are scheduled for discussion and the timing of each. Please
recognize that this list will be modified during the year but it is helpful if both the
city council and staff have the same expectations with regard to this subject.
History
Because of the diversity of topics, the lack of preparation time and the breadth of
knowledge required for the city council to accomplish its role, the city has initiated
to practice of conducting work sessions from 5pm to 6:55pm to prior to each
regular city council meeting.
The work sessions are publicly noticed and a summary of topics to be discussed is
posted as part of the agenda. Any reports associated with the work session are
also shared with the public.
Unlike the city council meetings, the work sessions are less formal. Typically, the
staff will provide a report and presentation with council members asking questions
as we go. The purpose is to inform the council; respond to any questions they may
have and receive general direction.
Typically, the city council does not receive public input during work sessions
except perhaps in the form of an answer to a direct question. Under state law the
city council may not take official action at the work session. Such formal action is
reserved for council meetings.
The work sessions help to save time as the city council has a better level of
familiarity regarding a topic they are expected to act upon. At the same time the
city staff is better able to address the city council’s concerns since they have a
better understanding based upon questions posed and city council discussion.
Current Circumstances
City council work sessions tend to be dominated by the capital improvement
program and the city budget since each these documents establishes a calendar
for getting certain work done and the resources with which to accomplish it.
In the draft schedule below I have tried to identify key topics for council discussion
during the course of the year. As I said before the schedule change as items are
added, deleted or rescheduled.
The attached draft lists some important topics but does not provide a specific date
for the work session. It would be helpful to hear from the council their reaction to
the work session draft including whether additional topics or changed scheduling is
desirable. For the purposes of this agenda item it is helpful to know when
councilors expect to be absent so we can try to schedule items appropriately.
ISSUES: To the extent that the city council can give the staff direction regarding refinement
of this document we can be better prepared to research, report and make
presentations to you.
FINANCIAL
IMPACT:
No appreciable expense.
ALTERNATIVES: 1. Motion and second to accept the draft 2017 work session topic schedule as
proposed or with amendments.
2. Take no action and defer the matter for subsequent discussion.
RECOMMENDED
MOTION:
Alternative #1
Time Work Session or Meeting Topic
Mon.01.09.17 4:30 p.m.4:30 Council Photos / The Morris Leatherman Company Telephone Survey and 2040 Vision
Mon.01.23.17 5:00 p.m.Finance - TIF / Joint Water Treatment Facility
Mon.02.13.17 5:00 p.m.Joint Meeting with County on CR 21 & TH 13
Mon.02.27.17 5:00 p.m.Review Draft 2040 Land Use Plan with PC and EDA
Mon.03.13.17 5:00 p.m.SMSC - Getting to Know You
Mon.03.27.17 5:00 p.m.Mike Thompson & Cindy Geis - County Finance Department / Finance - Bonding
Mon.04.10.17 5:00 p.m.2040 Vision and Strategic Plan / 2017 Budget Discussion on Long Term Planning
Mon.04.24.17 5:00 p.m.Personnel Plan / Comp Plan Forecast Adjustments
Mon.05.08.17 5:00 p.m.Bus Tour: Pavement Management, Parks, City Assets, Code Enforcement
Mon.05.22.17 5:00 p.m.Annexation
Mon.06.12.17 5:00 p.m.Budget Update / Draft CIP
Mon.06.26.17 5:00 p.m.CIP
Mon.07.10.17 5:00 p.m.CIP
Mon.07.24.17 5:00 p.m.Police and Fire Reports
Mon.08.14.17 5:00 p.m.Reports from other departments (similar to the Fire and Police Department Reports)
Mon.08.28.17 5:00 p.m.Preliminary 2018 Budget / Tax Levy Discussion
Mon.09.11.17 5:00 p.m.
Mon.09.25.17 5:00 p.m.
Mon.10.09.17 5:00 p.m.
Mon.10.23.17 5:00 p.m.Joint Meeting with ISD 719 (Prior Lake-Savage School Board)
Mon.11.13.17 5:00 p.m.Yearend Budget Preview & Final 2018 Budget / Tax Levy Discussion
Mon.11.27.17 5:00 p.m.Annual Advisory Committee Report to the Council / Volunteer Recognition
Mon.12.11.17 5:00 p.m.
Mon.12.25.17 5:00 p.m.No City Council Meeting
Subject to change check the City Council agenda on our website to confirm Work Session topic.
Not Listed:
Goal Setting Retreat
Joint Meeting with County on CR 42 & TH 13
DRAFT 2017 Council Work Session Schedule
1/5/2017