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Home My WebLink About 8A Cates Area Public Hearing Presentation2017 Street Reconstruction Project – Cates Street Area Improvements Cates Street, Albany Avenue, CJ Circle, Five Hawks Avenue, Park Avenue January 9, 2017 Public Improvement Hearing Agenda •Project Objectives •Project Area •Existing Conditions/Proposed Improvements •Review Methods •Estimated Project Costs •Estimated Preliminary Assessments •Special Assessment Process (MN Statutes Chapter 429) •Preliminary Project Schedule •Project Feedback •Next Steps Project Objectives •Reconstruct Deteriorated Streets •Upgrade City Underground Utilities •Sanitary Sewer •Watermain •Storm Sewer Project Area Street Improvements Street Improvements •Two Improvement Methods •Reclaim •Reconstruct Street Improvements (Method 1 -Reconstruction) •Cates Street, Albany Avenue, CJ Circle and Five Hawks Avenue •Existing bituminous streets with little concrete curb and gutter •Albany Avenue -proposed 28’ width (26’ existing width) with B618 concrete curb & gutter •All other streets -proposed 30’ width (30’-32’ existing width) with B618 concrete curb & gutter •7-ton design street section •4” Bituminous •8” Aggregate Base •12” Granular Material •Turnaround proposed at the end of Five Hawks Avenue •Remove the roadway east of Albany Avenue on Cates Street Street Improvements (Method 2 –Reclamation) Park Avenue •Existing 26’ width with surmountable concrete curb & gutter •Existing concrete curb and gutter to remain in place (spot repairs) •7-ton design street section •4” Bituminous •8” Reclaim Material What’s Under My Street Utility Improvements -Reconstruct Area Proposed Utility Improvements –Reconstruct Area •Sanitary Sewer: Replace 8” VCP with 8” PVC •Water Main: Replace existing with 8” PVC •Storm Sewer: Replace existing pipes and catch basins Utility Improvements –Park Avenue Proposed Utility Improvements –Park Avenue (Reclaim) •Sanitary Sewer: No pipe replacement •Water Main: Replace valves and hydrants •Storm Sewer: No existing storm sewer Estimated Project Costs (Reconstruction) Estimated Project Costs and Financing (Reconstruction) ITEM ESTIMATED PROJECT COSTS ASSESSMENTS CITY SHARE Streets $995,150 $398,060 $597,090 Sanitary Sewer $229,180 $229,180 Watermain $371,180 $371,180 Storm Sewer1 $62,960 $17,184 $45,776 Total $1,658,470 $415,244 $1,243,226 1 Includes $20,000 in Water Quality Improvements that are not assessable Estimated Project Costs (Reclamation) Estimated Project Costs and Financing (Reclamation) ITEM ESTIMATED PROJECT COSTS ASSESSMENTS CITY SHARE Streets $192,530 $77,012 $115,518 Sanitary Sewer $1,320 $1,320 Watermain $24,240 $24,240 Total $218,090 $77,012 $141,078 Total Project Cost ITEM RECONSTRUCTION AREA RECLAMATION AREA TOTAL Ad Valorem (Property Taxes)$597,090 $115,518 $712,608 Assessments (40%)$415,244 $77,012 $492,256 Utility Fund -Sewer $229,180 $1,320 $230,500 Utility Fund -Water $371,180 $24,240 $395,420 Water Quality Fund $45,776 $0 $45,776 Assessment Roll (Per Unit) Reconstruction $6,106.53 Assessment Roll (Per Unit) Reclamation $4,477.44 Total $1,658,470 $218,090 $1,876,560 Estimated Project Costs Estimated Assessments •MN State Statute Chapter 429 Requires Assessment to be a minimum of 20% of Bonding Amount •Street and Storm Assessment 10 Year Period •Assessment Rate 2% greater than Project Bond Rate (2015 Rate 4.44%) Reconstruction Reclamation Assessment (40%) Street & Storm $415,244 $77,012 Assessment –Unit Method Assessable Units -Reconstruction 68 Units Assessable Units –Reclamation 17.2 Units Estimated Unit Assessment – Reconstruction $6,106.53/Unit Estimated Unit Assessment – Reclamation $4,477.44/Unit Assessment Map Assessment Review Workgroup •Met on November 16, 2016 •Reviewed the Assessment Map •Reviewed the Estimated Project Cost •Reviewed the Unit Method of Assessment •Discussed the Combination of the Assessments •Reviewed the Estimated Assessment Amount Public Improvement Process Preliminary Project Schedule ACTIVITY DATE Held First Informational Meeting October 19, 2016 Accept Feasibility Report / Call for Public Hearing November 28, 2016 Second Informational Meeting December 14, 2016 Conduct Public Hearing/Order Project January 9, 2017 Third Informational Meeting March 2017 Approve Plans and Specifications / Order Advertisement for Bids March 2017 Open Bids April 2017 Accept Bids/Award Contract May 2017 Begin Construction Late May 2017 Complete Base Course of Bituminous Pavement October 2017 Authorize Amount to be Assessed/Schedule Assessment Hearing October 2017 Conduct Assessment Hearing/Adopt Assessment Roll October 2017 Project Feedback Informational Meeting •Held October 19, 2016 •Approx. 18 property owners in attendance •Introduction to the project •Discussed typical project, process, and timeline Project Questionnaire •17 questionnaires filled out and turned into City •Concerns expressed about sidewalk installation •Concerns expressed about ponding at Cates and in driveways •Interests in more street lighting Council Actions •City Council Meeting on November 28, 2016 •Passed a Resolution •Accepted Feasibility Report •Called for Public Hearing on January 9, 2017 •Directed City Staff to Evaluate the Following Items: •Remove Roadway East of Albany Ave on Cates St •Eliminate Turnaround at end of Five Hawks Ave •Review Addition of Trail or Sidewalk Through Neighborhood •Park Ave Pavement Section and Width •Addition of Storm Sewer to Park Ave Project Feedback Neighborhood Meeting •Held December 14, 2016 •Discussed Feasibility Report •Discussed project, process, and timeline •Concerns expressed about sidewalk/trail installation Council Directives Remove Roadway East of Albany Avenue on Cates Street •City Staff agrees •Proposed the removal as part of the Feasibility Report Council Directives Eliminate Turnaround at South End of Five Hawks Avenue •City Staff Recommends Turnaround •Estimated Project Cost ~$24,000 Council Directives Review Trail or Sidewalk Through Neighborhood •Five Hawks Elementary to St. Michaels Church Council Directives •Staff Recommends Not to Construct •Estimated Project Cost ~$290,000 Council Directives Park Avenue •Street Width •Pavement Section •Storm Sewer Council Directives Park Avenue -Street Width •Existing 26’ street width with concrete curb and gutter •Existing width does not allow for parking on both sides •Pleasant Street, Park Avenue, and Green Heights Trail appear to serve as neighborhood throughway •If a wider roadway is desired, recommend project is changed from a reclamation to a reconstruction project •Reconstruction project increases project costs from $192,530 to $334,000 (+$141,470) Council Directives Park Avenue –Pavement Section •Proposed pavement section meets a 7-ton design roadway which is typical for a local street •If a higher factor of safety is desired, recommend increasing gravel section from 8” to 12”. Estimated project cost increase of $15,480 •If a sand section is desired, recommend project is changed from a reclamation to a reconstruction project Council Directives Park Avenue –Storm Sewer •No storm sewer exists on Park Avenue •Only drainage issue the City is aware of is at the intersection of Park Ave and Cates St •Drainage issue can be fixed without storm sewer •Based on drainage area, storm sewer should be added to the street •Storm Sewer is feasible from 2 locations •Extend from Five Hawks Ave ($60,430) •Extend from Dutch Ave –reclaim project ($76,620) •Extend from Dutch Ave –reconstruction project ($50,000) Council Directives Park Avenue –Storm Sewer Options Council Directives Park Avenue Recommendations •If Project Remains a Reclamation Project: •Keep existing width •Keep pavement section as proposed (8” gravel) •Do not extend storm sewer •If Project Changes to a Reconstruction Project: •Delay construction until 2018 •Further evaluate street width, pavement section, and storm sewer needs •Less impacts to the neighborhoods with construction of Park Avenue and Green Heights Trail during the same year Next Steps •City Council Initial Questions •Open Public Hearing •End Public Testimony •Answer Questions from the Pubic Hearing •City Council Discussion •Consider Approval of a Resolution Ordering the Project with Direction on Specific Elements of the Project City Council Direction Needed •Direction on the Addition of Sidewalk and Trails •Direction on Turnaround for Five Hawks Avenue •Direction on Park Avenue Storm Sewer •Direction on Park Avenue Street Width and Inclusion in 2017 Project as a Reclamation Project •Other Direction Based on Public Testimony Questions/Comments