HomeMy WebLinkAbout01 10 2017 Technology Village Minutes
CITY OF PRIOR LAKE, MINNESOTA
TECHNOLOGY VILLAGE BOARD OF DIRECTORS
MEETING MINUTES – January 10, 2017
Phone: 952.447.9813 / Email: drogness@cityofpriorlake.com / www.cityofpriorlake.com
1. Call to Order
The meeting was called to order at 7:32 a.m. in the Little Prior Conference Room at City Hall. Members present: Gerry
Hughes, Adam Proehl and Patrick Stroh. Staff present: Dan Rogness, Casey McCabe and Jo Foust.
2. Approval of Meeting Minutes
a. December 6, 2016
MOTION BY PROEHL and SECOND BY STROH to approve the December 6, 2016 meeting minutes. Motion
approved 3-0.
3. Old Business
a. 2017 Technology Village Calendar
Hughes referenced the 2017 Calendar noting regular meetings will be held the first Tuesday of the month and
workshops the third Tuesday of the month. Dates have been included as placeholders for participant breakfasts
and roundtables, and are subject to change.
b. Technology Village Lease Agreement Amendments
McCabe provided an overview of proposed changes to the Lease Agreement for Technology Village, noting it has
been reviewed by the City Attorney. Key changes include modifying the rent structure from an escalating rate to a
flat $10 per square foot rate, requiring a one month security deposit, removing references to reimbursable
operating expenses, removal of Exhibit B, and reformatting of the document. Board members discussed modifying
the term of the lease. It was the consensus to amend the term from a 3-year term to three consecutive one-year
terms with an automatic renewal, unless terminated. McCabe noted the EDA will take action on the final document
at their next meeting.
MOTION BY PROEHL and SECOND BY STROH to recommend the EDA approve the proposed revisions to the
Technology Village Lease Agreement as proposed, including the amendment from a three-year lease term to three
consecutive one-year terms. Motion approved 3-0.
c. Nonpayment Procedure
The Board reviewed proposed nonpayment procedures and agreed to adopt this as an internal document rather
than incorporating it into the Lease Agreement.
MOTION BY PROEHL and SECOND BY STROH to adopt the Nonpayment Procedures. Motion approved 3-0.
d. Emeritus Status
Hughes proposed the inclusion of an Emeritus Status for alumni of the Technology Village program as a method of
retaining alumni involvement. It was suggested they be invited to participate in roundtables and other applicable
meetings. They would not be involved in monthly Board meetings or workshops. Participation would be an annual
appointment.
It was the consensus of the Board to have staff draft a letter formally inviting Richard Beer and James Vande
Castle to participate with an emeritus status or alumni status, in 2017.
4. New Business
a. Technology Village Phase II.4 Business Plan
The proposed Phase II.4 Business Plan was reviewed. McCabe indicated the document will be updated to include
biographies for new Board members. The Board requested Section 3.2. related to Phase II be amended to
reference the requirement for EDA approval, as funds have not been budgeted for this program. Rogness asked
the Board if they would like to amend Appendix B, Sample Phase II Rent Scenarios for office space located outside
of Prior Lake City Hall, to include a flat rate versus deescalating rate structure, to match the new lease structure. It
was the consensus of the Board to review the Phase II projects on a case-by-case basis.
The Board discussed the need to develop a marketing plan and value proposition for 2017. It was the consensus
to include this on the next workshop agenda.
McCabe will incorporate proposed changes and forward a revised Phase II.4 Business Plan to Board members.
b. Technology Village Support Duties/FSS Staff
McCabe reported that he, Rogness, Stacy Crakes and Foust met to discuss Technology Village support duties and
assign roles and responsibilities. A proposed list of duties and assignments was reviewed by the Board. It was
suggested “Bi-monthly financial reports” be added to the list, with City staff providing this dat a. Hughes requested
Technology Village participants be made aware of the staff involvement.
5. Updates
a. iWMS Global Update
Proehl provided an update on his meeting with iWMS Global. They may be interested in leased office space again
in the spring.
b. FSS Open House – January 25, 2017
Foust reported the First Stop Shop will be hosting an Open House on Wednesday, January 25, 2017 from 3 -5 p.m.,
with a tour and refreshments provided. Program participants have been made aware of the event. Board members
were invited and encouraged to attend.
c. Participant Updates
Board members provided updates on their discussions with participants. It was noted SWOT and etaKnowledge
are participants in the Virtual Program and Willwerks has executed their Lease Agreement..
d. Technology Village Metric Report – December 2016
Board members reviewed and discussed the December 2016 Metric Report. An increased number of web site
visits in December was acknowledged.
e. Action Item Update
McCabe provided an update on the status of Action Items included in the packet. The inclusion of a “chat button”
on the Technology Village web site was discussed. A proposed advertisement, to include in the Scott County
SCENE, was distributed. The ad will be modified to reference “attractive lease rates”. The ad will be posted to
Facebook and LinkedIn.
f. Board Member Ideas/Recommendations
Hughes reported he will not be able to attend Board meetings or workshops until March 7th. Proehl indicated he will
not be able to attend the February 7th meeting as well.
McCabe will verify Board member availability for the January 17, 2017 workshop. If a quorum is available, the
Marketing Plan will be discussed.
Foust: stated there is interest from a current participant for a future participant breakfast or lunch and learn event
that focuses on financing for start-up businesses, noting a previous funding discussion was very high-level.
6. Adjourn
MOTION BY PROEHL and second BY STROH to adjourn the meeting. The meeting adjourned at 9:04 a.m.
Submitted by: Jo Foust, Scott County FSS