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HomeMy WebLinkAbout02.13.18 TV Agenda Packet Technology Village Board of Directors Meeting Agenda Tuesday, February 13, 2018 7:30 a.m. City Hall, Little Prior Conference Room 2018 Goals  Continue to implement the recommendations of the Technology Village Phase III Program Analysis to expand the TVBA Virtual Program into other Scott County Cities with FSS and PL TVBOD support.  Create a Business Plan which identifies the specific tasks necessary to secure funding and/or sources of funds to support Scott County program expansion.  Participate in the second annual Scott County FAST-TRACK Business Challenge.  Identify additional program participants, both virtual and physical; to increase the number of TVBA related employees working in Scott County. 1. Call to Order 2. Approval of Meeting Minutes a. January 16, 2018 Board Meeting Minutes – Action Requested, pages 2-3 3. Old Business a. FAST-TRACK Business Challenge Committee, page 4 b. County-Wide Incubator update-FYI, page 5 4. New Business a. Mentor Assignment – iWMS Americas LLC. -Action Requested, page 6 5. Updates a. Technology Village Metric Report – January 2018, pages 7-9 b. Action Item Update. FYI, page 10 c. Upcoming Meetings/Calendar 2018, FYI, pages 11-12 d. Board Member Ideas / Recommendations 6. Adjourn 1 CITY OF PRIOR LAKE, MINNESOTA TECHNOLOGY VILLAGE BOARD OF DIRECTORS MEETING MINUTES – January 16, 2018 952.496-8830 – jfoust@scottfss.org - www.technologyvillage.net 1. Call to Order The meeting was called to order at 7:34 a.m. Present: Gerry Hughes, Dan Stratton, Patrick Stroh and Adam Proehl. Staff present: Community Development Director Casey McCabe. Absent: Sarah Jones, Zach Braid, Lori Frank and Jo Foust. 2. Approval of Meeting Minutes a. December 5, 2017 MOTION BY STROH AND SECONDED BY STRATTON to approve the December 5, 2017 meeting minutes. The Motion was approved 3-0, with PROEHL abstaining. Meeting notes from the December 19, 2017 workshop were reviewed. 3. Old Business a. FAST-TRACK Business Challenge Updates of FAST-TRACK Challenge were provided. The FAST-TRACK video was discussed as a useful tool to secure sponsors for future events and advise future applicants of the expectations and process. Hughes: commented on the importance of recruiting additional committee member(s) to work on the FAST-TRACK challenge subcommittee. A minimum of one more member to the committee should be identified. Stratton: recommended polling TVBOD members to gauge interest in participating on the FAST-TRACK Subcommittee. b. Technology Village Business Accelerator Phase II.5 Business Plan Board Members reviewed the most recent redline revisions to the Technology Village Phase II.5 Business Plan. Hughes: suggested the removal of Lori Frank’s profile from the Business Plan, as she has resigned from the Board. Board Members: requested Foust provide additional commentary via email to Board related to other community interest in participating in the Technology Village program. Board members also requested Foust send the 10-minute video to EDAM prior to the presentation on Thursday. MOTION BY PROEHL and SECOND BY STRATTON to recommend the Prior Lake EDA adopt the Technology Village Business Accelerator Phase II.5 Business Plan. Motion approved 4-0. 4. New Business a. Board Member Resignation – Lori Frank 2 Hughes provided a summary of his communication with Lori Frank related to her resignation from the Technology Village Board of Directors. Board Members thanked Lori Frank for her service to the Technology Village Board over the past few years. MOTION BY STRATTON and SECOND BY PROEHL to accept the resignation of Lori Frank from the Technology Village Board of Directors. Motion approved 4-0. b. Lease Agreement – iWMS Americas Hughes: provided a summary of iWMS Americas participation in the Technology Village program previously, noting that business commitments required iWMS Americas to vacate the program previously and now they are able to participate again. Stratton: questioned the lease term in the iWMS agreement, with them having been in the program previously. Board members commented that the lease term will be evaluated after the first year of the lease agreement. MOTION BY STRATTON and SECOND BY PROEHL to approve the Lease Agreement with iWMS Americas LLC. Motion approved 4-0. Board Members: felt Dave Rech may be an appropriate board sponsor to iWMS Americas. Hughes will contact Rech to discuss sponsorship. . 5. Updates a. Technology Village Metric Report – December 2017 Board members reviewed and discussed the December 2017 Metric Report. Stratton: summarized his meeting with Gifthorse on January 15th and stated the next step is to schedule another roundtable with Gifthorse in February or March 2018. b. Action Item Update The Action Item report was included in the packet. c. Upcoming Meetings/Calendar 2018 Hughes: reminded the board of the January 24th roundtable with ZIET in the Parkview Conference Room from 5:30-7:00 PM. d. Board Member Ideas/Recommendations Stroh: suggested offering a once a month event focused on the program’s virtual participants to enhance the virtual incubator environment and provide a greater connection to the program for virtual participants. Stratton: asked the board to consider hosting participant breakfast meetings in the afternoon instead of morning to make the event easier to attend for virtual participants. Board members requested Foust survey the virtual participants on availability and preference for morning, afternoon or evening meetings and their desired meeting frequency. Proehl: will reach out to LocalVibe to reschedule the roundtable discussion. 6. Adjourn MOTION BY STROH and SECOND BY STRATTON to adjourn the meeting. The meeting adjourned at 8:41 a.m. Submitted by: Casey McCabe 3 Agenda item 3 a. FAST-TRACK Challenge Updates  Patrick, Gerry, Casey and I attended the EDAM Conference, award ceremony on January 18th.  The Press Release on the FAST-TRACK Challenge’s Program of the Year Award, was sent to all local papers and cities, the Scott County SCENE and posted on the FAST-TRACK Web site. FSS and the cities of Belle Plaine and New Prague added the posting to their Facebook pages. The LinkedIn posting received 2,127 views. LinkedIn analytics follow:  We would like to confirm the FAST-TRACK committee membership, prior to hosting a meeting later in February. The committee will finalize the 2018 applications for Sponsorship, Service Providers, applications for the program (i.e. clarify criteria, etc.), discuss judges, the location and venue. Action: Confirmation of the FAST-TRACK committee and point person is requested. 4 Agenda item 3 b. County-wide incubator update FSS staff has been in contact with most communities and have the following schedule of meetings arranged to further discuss the concept with city staff and/or their EDC/EDA.  Tues. Jan. 17th: The Savage’s EDC met and discussed the County Wide Incubator/Accelerator Business Plan. They had a building in mind, but have decided to try to rent it out. If it isn’t rented in 3 months they will revisit the incubator idea. (April 2018)  Wed. Jan. 31st: First Stop Shop Board of Directors meeting. The Business and concept of expanding the Incubator/Accelerator program county-wide was discussed with the FSS Board. They were supportive of the program.  Thurs. Feb. 1st: FSS staff met with Shakopee Community Development staff. They have ideas for a site(s) and are incorporating the concept into their 2040 Comprehensive Plan. Their staff has experience with incubator programs. They have suggested expanding the concept and eligibility beyond technology/professionals. FSS staff will continue to work with their staff to explore options.  Wed. Feb. 14th: New Prague EDA meeting (7:30 am.) I will be sharing information on the proposed Co. Incubator/Accelerator Business Plan and the 2018 FAST-TRACK Challenge.  Mon. March 12th: Belle Plaine EDA meeting (5:30 p.m.) I will be sharing information on the proposed Co. Incubator/Accelerator Business Plan and the 2018 FAST-TRACK Challenge. I still need to reach out to Jordan and Elko New Market. Based on previous conversations, neither community had physical space for the program at this time. I attended several educational sessions at the EDAM conference, last week, on incubator/accelerator programs in other cities in MN including Hutchinson, Stewartville and St. Paul. There may be ideas that work for some of the smaller cities in Scott County. Enclosed are some of the key slides and take-aways from the conference. Action: If any Board members would like to join me at the New Prague or Belle Plaine EDA meetings, please let me know. No formal action is required at this time. 5 Agenda item 4. a. Mentor Assignment We are pleased to have Sir, with iMWS Americas, LLC. join Technology Village. Action: A Board Member is asked to volunteer to serve as Sri’s mentor. 6 Technology Village Goals and Metrics (January 1-31, 2018) Mission Statement: Technology Village supports the growth of emerging technology-based businesses within an entrepreneurial environment that encourages collaboration, fosters job creation and provides connections to local and regional resources. 2018 Goals: ➢ Continue to implement the recommendations of the Technology Village Phase III Program Analysis to expand the TVBA Virtual Program into other Scott County Cities with FSS and PL TVBOD support. ➢ Create a Business Plan which identifies the specific tasks necessary to secure funding and/or sources of funds to support Scott County program expansion. ➢ Participate in the second annual Scott County FAST-TRACK Business Challenge. ➢ Identify additional program participants, both virtual and physical; to increase the number of TVBA related employees working in Scott County. Key Performance Metrics o Program Participant Contacts: Quarterly meetings between program participants and BOD. Assigned program participants board sponsors are as follows: • SWot (ICP) [Virtual] – Hughes • design a tivity [Graduate] – Stroh • Willwerks – Jones • Local Vibe – Proehl • ZIET, LLC [Virtual} – Hughes • Ion Concert Media [Virtual} – Proehl • Gifthorse [Virtual] – Stratton o Program Participants: number of businesses participating in the Technology Village Program. Program Participant Q1 2017 Q2 2017 Q3 2017 Q4 2017 Q1 2018 Swot x x x x (ICP) x x x x Local Vibe x x Willwerks x x x design a tivity Gifthorse x x x ZIET LLC x x Ion Concert Media Technology Village BOD Quarterly Meetings 0 1 2 3 4 5 6 7 8 9 Ja n - 1 3 Ma r - 1 3 Ma y - 1 3 Ju l - 1 3 Se p - 1 3 No v - 1 3 Ja n - 1 4 Ma r - 1 4 Ma y - 1 4 Ju l - 1 4 Se p - 1 4 No v - 1 4 Ja n - 1 5 Ma r - 1 5 Ma y - 1 5 Ju l - 1 5 Se p - 1 5 No v - 1 5 Ja n - 1 6 Ma r - 1 6 Ma y - 1 6 Ju l - 1 6 Se p - 1 6 No v - 1 6 Ja n - 1 7 Ma r - 1 7 Ma y - 1 7 Ju l - 1 7 Se p - 1 7 No v - 1 7 Ja n - 1 8 Program Participant Businesses 7 o Employment: number of people currently employed by program participants. o Vacancy/Occupancy Rate: percentage of City Hall Technology Village space under lease agreement. *905 total leasable square feet o Total Square Feet Leased; public (City Hall) and private office space. 8 o Applications: number of program applications received, reviewed and accepted. o Website Activity: total website hits, website hits by unique IP address and pages visited. o Rental/Subscription Payment Status o Expenditure & Revenue (Quarterly – March, June, Sept. & Dec.) City Sessions % New Sessions New Users Bounce Rate Pages / Session Avg. Session Duration 33 27 40 62.50%2.82 0:01:26 Prior Lake 8(23.53%)4(14.81%)10(25.00%)70.00%1.8 0:00:17 Savage 7(20.59%)5(18.52%)10(25.00%)40.00%4.7 0:01:47 Belle Plaine 2(5.88%)2(7.41%)2(5.00%)50.00%5 0:01:03 Burnsville 2(5.88%)2(7.41%)2(5.00%)50.00%1.5 0:00:06 Eden Prairie 2(5.88%)2(7.41%)2(5.00%)100.00%1 0:00:00 Lakeville 2(5.88%)2(7.41%)2(5.00%)100.00%1 0:00:00 Minneapolis 2(5.88%)2(7.41%)2(5.00%)50.00%6 0:12:35 Elko New Market 2(5.88%)2(7.41%)2(5.00%)50.00%3.5 0:02:00 Minnetonka 1(2.94%)1(3.70%)1(2.50%)100.00%1 0:00:00 New Ulm 1(2.94%)1(3.70%)1(2.50%)100.00%1 0:00:00 2018 Program Participant Sept. Oct. Nov. Dec. Jan. Local Vibe X X X X X Willwerks X X X X X SWot X X X X X Gifthorse X X ZIET, LLC*X X Ion Concert Media*X X *Membership dues sponsored via FastTrack Business Challenge 2017 9 Agenda Item: 5. b. Technology Village Action Items (as of 02.06.18) Pending Action Items  Present information on the FAST -TRACK Challenge, Technology Village and County -wide incubator to the Savage Chamber of Commerce (Feb. 13th), and Shakopee Chamber of Commerce (Feb. 15 th)  Schedule FAST -TRACK Committee me eting, update and post new Sponsorship, Service Provider and FAST-TRACK applications on the web site.  Attend the New Prague EDA meeting to discuss the County Wide incubator and FAST -TRACK Challenge 2018 (Feb. 14 th, 7:30 a.m.)  Attend the Belle Plaine EDA meeting to discuss the County Wide incubator and FAST-TRACK Challenge 2018 (March 12 th, 5 p.m.)  Add bios for new TV virtual participants to TV web site (emailed Ion Concert Media, ZIET LLC and iWMS Americas LLC a request for bio on Feb. 6th). Continuous Action Items  Market/promote Technology Village including Scott County newsletter and placing the Technology Village ad on Prior Lake public access TV.  Consider writing a blog or utilizing another social communication platform to promote business opportunities in Prior Lake.  Display Technology Village collateral material within Scott County libraries.  Verify participant employment information. (survey sent 12/6/17 and 12/14/17 )  Post video clips of Business Breakfast speakers, etc. on Facebook and Linked In, Board members to share (PL staff has been asked to video tape the 2/20/18 event. The speaker has provided permission to do so). Completed Action Items (since 01-16-18)  Finalized the FAST-TRACK highlights video with Savage TV. (1-16-18)  Presented information on the FAST-TRACK Challenge to the New Prague Chamber reps, including video. (01-16- 18)  Provided information on County Wide Incubator to Savage for their EDC meeting (01 -17-18)  Attended the EDAM conference and sessions on Incubators, Project of the Year Award (01-19-18) and submitted press release to the Scott County SCENE , area newspapers, Facebook, LinkedIn, web sites, etc. (01-23-18)  ZIET LL C roundtable (01.24.18)  Presented the County-Wide Incubator Plan to the FSS Board (1-31-18)  Emailed the MNCUP re: collaboration and FREE entry f or FAST-TRACK Challenge winner (01.25.18) Met with City of Shakopee staff re: County-Wide Incubator (02-01-18)  Marketed the February 20 th Educational program to area Chambers, cities, businesses. (31 responses as of 02-06-18). 10 Technology Village 2018- 1st Quarter Calendar Date Time Meeting Location Event Details January Tuesday, January 16, 2018 7:30 AM - 8:15 AM Board Meeting City Hall-Little Prior 8:15 AM - 9:15 AM Roundtable LocalVibe Pitch – CANCELLED By Participant Wed., January 24, 2018 5:30 PM – 7:00 PM Roundtable City Hall – Parkview Community Rm ZIET, LLC February Tuesday, February 13, 2018 7:30 AM - 8:00 AM Board Meeting City Hall-Little Prior Tuesday, February 20, 2018 8:00 AM - 8:30 AM Participants Breakfast Meeting Tuesday, February 20, 2018 8:30 AM - 9:30 AM Participant Educational Program - Open to Scott Co. businesses City Hall Council Chambers Creating a Corporate Culture - John McHugh, Kwik Trip; any Scott County Business can attend VIA RSVP at https://www.surveymonkey.com/r/Feb20Eve nt March Tuesday, March 13, 2018 7:30 AM Board Meeting City Hall-Little Prior Tuesday, March 20, 2018 7:30 AM 1st Quarter Work Session TBD City Hall 8:15 AM HOLD Roundtable TBD City Hall-Little Prior 11 February 20, 2018: Creating a Corporate Culture- John McHugh, Kwik Trip #Company Name Name City 1 Thrivent Financial New Prague Orlando Mazzolini New Prague 2 Voyageur Financial Inc.Dan O'Keefe Prior Lake 3 Voyageur Financial Inc.Shane O'Keefe Prior Lake 4 City of Prior Lake Jason Wedel Prior Lake 5 City of Prior Lake Angie Barstad Prior Lake 6 City of Prior Lake Kelsey Coy Prior Lake 7 Prior Lake PD Mark Elliott Prior Lake 8 Prior Lake PD John Stanger Prior Lake 9 City of Prior Lake Finance Dept Cathy Erickson Prior Lake, MN 10 City of Prior Lake Finance Dept Jason Etter Prior Lake, MN 11 MCCD John Endris Minneapolis 12 Savage Chamber of Commerce Anne Masis Savage 13 City of Prior Lake Amanda Schwabe Prior Lake 14 Technology Village Board of Directors Sarah Jones Prior Lake 15 Gifthorse Jacob Mulholland Savage 16 Scott Co. FSS Jo Foust Prior Lake/Scott Co. 17 Scott County CDA Linda Janovsky Shakopee 18 Melissa Kreuser Agency - American Family Insurance Melissa Kreuser New Prague 19 Barten Pumpkins Fran Barten New Prague 20 New Prague Chamber of Commerce Debbie Kalousek New Prague 21 New Prague Chamber of Commerce Brooke Sticha New Prague 22 Scott County CDA Julie Siegert Shakopee 23 Scott County CDA Stacy Crakes Prior Lake/Scott Co. 24 New Prague School District Sandy Linn New Prague MN 25 New Prague Area Schools Tim Dittberner New Prague 26 New Prague Area Schools Tony Buthe New Prague 27 New Prague Area Schools Janelle Kirsch New Prague 28 New Prague Area Schools Tony Buther New Prague 29 New Prague Area Schools Tim Dittberner New Prague 30 ZIET LLC Douglas Zietlow Savage 31 Willwerks Justin Will Prior Lake #City of Attendee 14 Prior Lake 11 New Prague 3 Savage 2 Shakopee 1 Minneapolis 31 Total RSVPs for Feb. 20th Program 12