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HomeMy WebLinkAbout030992 HERITAGE 1891 COMMUNITY 1991 19"J.s?JK 2Q91 *PLEASE REVIEW FOR MEETING OF 3/9/92* PARKS ADVISORY COMMITTEE AGENDA MONDAY, MARCH 9, 1992 COMMUNITY ROOM, CITY HALL - 7:00-9:00 P.M. l. Call to order 2. Minutes from meeting of 2/10/92 3. Staff Reports A. Director of Parks and Recreation 1. Status report on trail survey (Schoot). 2. Update on trail construction 4. New Business A. Recommendation on grant report) . 5. Old Business A. Discussion of "MEET-IN-THE-PARK" for 1992. application (see Staff 6. Set next meeting date A. Next scheduled meeting would be Monday, April 13, 1992. 7. Adjourn the meeting **PLEASE---CALL TO CONFIRM YOUR ATTENDANCE!!** AGEN3 ~ A. ~/~ /fAr. ~t/ltI4It iJ~ 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 HERITAGE 1891 COMMUNITY 1991 19"J.s?JK 2Q91 PARKS ADVISORY COMMITTEE MINUTES FEBRUARY lO, 1992 The Parks Advisory Committee meeting was called to order by Chairman, Doug Berens at 7:32 p.m. on Monday, February 10, 1992. Those present were Kathe Abrams, Doug Berens, Ron Cem1nsky, Pat Heaney, Art Schoot, Kathy Smith and Bill Mangan, Director of Parks & Recreation. Tony Anderson was absent. The minutes from the November 25, 1991 meeting were reviewed. The last paragraph on page 3, line 3 needs the wording changed to read as: west side from Highway 13 to County Road 44 along the businesses--and from County Road 44 to County Road 21 on the east side, primarily because most of it is rental property with the exception of a few homes. Also, Dan Wehrs should be included on the minutes as being present. KATHY SMITH MADE A MOTION TO APPROVE THE MINUTES WITH THE ABOVE CHANGES TO BE MADE. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED. Doug Berens read Dan Wehrs "Letter of Resignation" to the committee. Dan has resigned because of relocation. with Dan Wehr's resignation, the Parks Advisory Committee presentl~ has seven members. The By-laws state that there must be a min1mum of seven (7) and no more than eleven (11) members on the committee. Bill Mangan indicated that one of Dave Unmacht's goals is to access each of the appointed committees (appointed by the City Council) in regards to their activeness and effectiveness, and report back to City Council. The number of members on the Parks Advisory Committee would be one of the areas to be accessed; however, Bill felt that this committee could function successfully with seven (7) members. Bill Mangan addressed the status of the Grant Application. No decision has been made yet from the State Department of Trade & Economic Development. Bill Mangan updated the Committee on the ice-skating rinks. It has been a terrible year for flooding due to the warm weather. Normally, February 15th is the end of the season at Lakefront Park; it may possibly be maintained for another week if the weather stays cold. Since the remodeling at the warming house, the heating bills have been cut considerably. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 Parks Advisory Committee Minutes - February 10, 1992 - Page 2 Bill Mangan indicated that Scott county will be awarding a bid for Fall construction for signal lights at the intersection of C.R. 39 & 21. Some discussion followed. Kathe Abrams addressed a request from their Cub Scout Troup 331 of their interest in maintaining a portion of the trails on C.R. 21 from Highway 13 to the Wagon Bridge and that Troop 331 be recognized for this through a sign that would be posted. Bill Mangan was very open to this and he indicated that he would be happy to work with the Troop. Kathe Abrams was also concerned with the lack of meeting places within our community since the schools may not be open. She felt that this might be an opportunity for the Parks Department to address this problem and work for a Community Center. Discussion followed. Bill Mangan suggested that Lakefront Park would be a location for a community center. A building that meeting rooms, classrooms, offices & a small gym necessary. It could cost approximately $1.5 million. Bill Mangan reminded the committee that the CIP (Capital Improvements Program) has a lot of things scheduled for a referendum in 1993 which include athletic field expansion, trail development, and community building feasibility study, all of which are contingent on a successful referendum. wonderful would have would be Doug Berens said that we need to refer back to the survey as to what was listed as priorities at that time and follow through accordingly. The election of Chair and Vice-Chair was the next item of business. KATHE ABRAMS MADE A MOTION TO RE-ELECT DOUG BERENS AS CHAIR. PAT HEANEY SECONDED THE MOTION. CARRIED. ALL WERE IN FAVOR: MOTION Doug Berens accepted this position and will continue as Chair of the Parks Advisory Committee for 1992. KATHY SMITH NOMINATED PAT HEANEY FOR THE POSITION OF VICE-CHAIR. KATHE ABRAMS SECONDED NOMINATION. CARRIED. ALL WERE IN FAVOR; MOTION Pat Heaney accepted the position as Vice-Chair for 1992. Parks Advisory Committee Minutes - February 10, 1992 - Page 3 The meeting schedule was reviewed. Everyone satisfied with the second Monday of each month as meeting date. If a particular month is a problem, addressed at that time. seemed to be the scheduled this can be Art Schoot has been taking a marketin~ research class and is working on a research project. As h1s research project, he has put together a survey to be sent to all of the Minnesota Recreation & Parks Association members, DNR members and county members. He distributed a copy of this survey for the Parks Advisory Committee members to review, make further suggestions, or question things that may not be clear. Bill Mangan indicated that he and Art are working jointly on this project as this will be useful to the Parks Department as well as the Parks Advisory Committee. Art went through the survey with the committee. Pat Heaney suggested adding "Additional Comments" area. Ron ceminsky suggested that the funding source should be addressed, i.e. general fund, referendum, grant, other. Bill Mangan also indicated that the following question should be asked: "Would you like to receive a copy of survey results?" PAT HEANEY MADE A MOTION TO ADJOURN THE MEETING. SECONDED THE MOTION. MOTION CARRIED. ART SCHOOT The meeting was adjourned at 9:02 p.m. Bill Mangan Director of Parks & Recreation Department Nancy McGill Recording Secretary HERITAGE 1891 COMMUNITY 1991 19J$.JV 2Q91 MEMORANDUM TO: FROM: RE: DATE: Parks Advisory Committee Bill Mangan, Director of Parks and Recreation STATUS OF THE McDONALD GRANT (GRAINWOOD CROSSING) March 9, 1992 On Tuesday, February 18, 1992, staff received confirmation from the Minnesota De~artment of Trade and Economic Development that the grant applicat10n for the purchase of the Grainwood Crossing site (Bill McDonald parcel) had received preliminary approval for funding. The amount of the grant would be $90,000. Of this amount, $70,000 would be from a state Grant and $20,000 would come from the National Park Service. The appraised value of the property, as completed by Frank Wicker, was $290,000. Preliminary discussions with Mr. McDonald indicates that he will hold to his original offer to the City of a purchase of the property for $245,000. There are three options that need discussion on this proposed acquisition: 1. Purchase the property for $245,000 as per Mr. McDonald's letter of intent. This would result in the $100,000 gift from McDonald; $90,000 in grant funding: and $55,000 in City dollars. with the grant program, the money has to be expended up front, then re-imbursed by both the State and Federal Governments. The City's portion would come from the General Fund Balance. 2. Purchase the property for $245,000 from McDonald. He would give a gift of $145,000 (based on the appraisal); the City would put $lOO,OOO down and have a Contract for Deed for the $45,000 for a two year period at 8% interest. This is the option McDonald and staff have agreed upon in negotiations. The City'S portion would come from the General Fund Balance and the Capital Improvement Budget 3. Do not accept the grant and decline McDonald's gift which means that Grainwood Crossing would not be purchased. Based on the newly revised Comprehensive Plan, Grainwood Crossing is a critical acquisition for the City of Prior Lake. This parcel would become part of the Waterfront Passage which would begin at Hwy. l3 and C.R. 2l and end at C.R. 2l and C.R. 42. Along this route, people would be able to view the pond by City Hall, both upper and lower Prior Lake from the new bridge, and the Jeffers' ponds along C.R. 21, hence the name Waterfront Passage. The Grainwood Crossing parcel would provide a stopping place 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 MEMORANDUM GRAINWOOD CROSSING Page 2 to view these vistas both to the north and the south. It is the geographic center of the city and, as such, provides for a meeting place, gathering spot, historical stopping place, and access to the lake. As a result of negotiations with McDonald, staff has reached agreement as to terms on the purchase. For that reason, staff is recommending option #2: PURCHASE THE PROPERTY UTILIZING THE GRANT AND A CONTRACT FOR DEED FOR TWO YEARS. McDonald is not interested in "cashing out" of the property due to tax liabilities. The City would pay an additional $5,500 in interest over a two year period making the total City cost of $60,500. In addition, taxes for 1992 have not been agreed upon as to responsibility. Generally, the seller is responsible for the first half and the buyer the second half. staff recommendation would to proceed with Option #2: continue negotiations with Mr. McDonald on the acquisition of Grainwood Crossing utilizing the gift from McDonald, $90,000 in grant funds, and the balance from the General Fund.