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Home My WebLink AboutDecember 14, 1998 *PLEASE REVIEW FOR MEETING OF 12/14/98* PARKS ADVISORY COMMITTEE AGENDA MONDAY. DECEMBER 14. 1998 6:30 P.M. MAINTENANCE CENTER 1. Call to order 2. Minutes from meeting of November 3 and November 9, 1998 3. Staff Reports: a) Paul Hokeness, Parks and Recreation Director 1) Lakefront Park Update 2) Library Update b) Al Friedges, Parks Supervisor 1) Ponds Park Update 2) Winter Maintenance Policy 3) Skating Rinks c) Chris Esser, Recreation Supervisor 1) Winter Brochure 2) Dance 3) Fall Program Wrap 4. Old Business a) Community Park b) Park Naming Policy 5. New Business 6. Set Next Meeting Date - Scheduled for Monday, January 11, 1999 at 6:30 p.m. 7. Adjourn Meeting 16200 EaW~~ S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-.4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ,~ 10 co.loapt. Phonal! I'alll! J-/ 7' {; '" 1 7671 I'alll! / ,~ PARKS ADVISORY COMMITTEE MINUTES A;INNESO~~ November 3, 1998 The Parks Advisory Cornmittee Meeting was called to order by Ron Ceminsky at 7:10 p.m. on November 3, 1998. Members present were Chair, Ron Ceminsky, Thea Fluhrer, Bob Rykken, Pat Heaney, and Tom Schutz. City Council members present was Jim Petersen. Kathy Smith, and Tom Reddinger were absent. Staff members present were Paul Hokeness, Director of Parks and Recreation, Chris Esser, Recreation Supervisor, Al Friedges, Parks Maintenance Supervisor, and Lisa Newling, Parks and Recreation Secretary. Todd Schierenbeck was present from the Prior Lake Arnerican. Discussion occurred regarding the possible land choices for the Community Park! Athletic Complex. Properties in this discussion are the parcels owned by William and Carole Busse at 38.4 acres, John Mahoney at 44 acres and Albert Feldrnan with 87 acres. The Busse property is next to the Ponds Athletic Complex. The accessibility for the youth is better with it being close to town. Paul Hokeness indicated that we could make the Ponds Athletic Complex and the Busse property a Youth complex and the Mahoney property would be for Adults. This way the youth and adults would not mix together. There is. also an old farm house on the Mahoney property that could be restored, according to Al Friedges. Ron Cemensky stated that we would be giving the citizens the Historical Farm Site that was promised in the referendum by restoring the one on this site. There is currently city water and sewer near the Busse property. This would allow for a smaller well and septic system rather than a large well and septic system on the Feldman property. The Mahoney property is almost .ready for softball and soccer fields. There is very little special grading needed because there are no major hills or dips according to Paul Hokeness. The accessibility for tournaments at this site is very good especially for out of town competitors. The trail system along Highway 21 does go out to this site which makes it accessible for people to bike from town. Regarding the Feldman Property Paul Hokeness discussed the location being nearly 5 miles out of town. This would be an inconvenience to users and maintenance personnel. There is also a gas pipeline that was installed on the property. This pipeline is buried 3 feet below the ground right through the big hill in the middle of the property. This would prevent us from using the fill from that hill for leveling out the property. There is also a large easement on both sides of the pipeline that would hinder development. Al Friedges looked at the layout of the surrounding farm fields and the drain tiles which indicate that water drains in and through this property. This would be a major development challenge. Paul Hokeness indicated that with a complex this big duplication of restrooms and concession stands at each end of the complex would be necessary. Thea Fluhrer stated that with the new development with the pipeline and drainage issues this would not be a good property choice. PAT HEANEY MADE A MOTION TO RECOMMEND TO THE CITY COUNCIL TO PURSUE THE TWO PARCELS OF PROPERTY OWNED BY BUSSE AND MAHONEY. SECONDED BY BOB RYKKEN. MOTION CARRIED UNANIMOUSLY. The next meeting date will be held on Monday, November 9, 1998 at 6:30 p.m. THEA FLUHRER MADE MOTION TO ADJOURN THE MEETING. BOB RYKKEN SECONDED THE MOTION. - MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:45 p.m. Paul Hokeness Lisa Newling ParIa$)&OROOlr~hti6neE1ir&torS.E., Prior Lake, Minnesota 55372-1714 / P~d~~I.2~~S~C~flI'(lS12) 447-4245 PAC 1 1 982.DOC AN EQUAL OPPORTUNITY EMPLOYER PARKS ADVISORY COMMITTEE MINUTES November 9, 1998 The Parks Advisory Cornmittee Meeting was called to order by Ron Ceminsky at 6:35 p.m. on November 9, 1998. Members present were Chair, Ron Ceminsky, Thea Fluhrer, Bob Rykken, Pat Heaney, Tom Reddinger, Tom Schutz and Kathy Smith. Tom Reddinger left at approx. 8:00 p.m. Pat Heaney left at 8:55 p.m. City Council mernber present was Jim Petersen. Staff members present were Paul Hokeness, Director of Parks and Recreation, Chris Esser, Recreation Supervisor, and Nancy McGill, Parks and Recreation Secretary. Jeff Schoenbauer, Brauer & Associates was also present. The minutes from the October 12, 1998 meeting were reviewed. TOM REDDINGER MADE A MOTION TO ACCEPT THE MINUTES FROM THE OCTOBER 12, 1998 MEETING. THEA FLUHRER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Jeff Schoenbauer presented plans for the Lakefront Park multi-purpose building and an overall plan for Lakefront Park development. Jeff felt that the roadway, trail system and building structure should be finished next summer, and the play areas completed as much as possible. The hockey rinks are proposed to be hard surface and used for multiple purposes. Otlier amenity possibilities would be tennis courts, sand volleyball areas and a tubing hill. Jeff stated that he is "cautiously conservative" with the budget figures. Multi-purpose Building. Jeff estimated that the budget for this project would be $560,000; however, if city is the General Contractor this should create a savings of approximately $100,000. He also indicated that bids usually come in 10-20% higher on county or city projects. The intended use would include community meeting room, a place for receptions, picnics, and warming house. Tom Reddinger asked if provisions have been made for locker space during the hockey season. Paul indicated that benches would be brought in that will provide storage space underneath them. Paul also suggested that we use a commercial grade carpet and bring in runners during the skating season. The walls could be a concrete based sheetrock but wood might be another possibility. Jeff suggested that the architect discuss the details of the building structure with the committee. Playground area. This area would include a change of grade for the different play areas, intersecting paths and trails and handicap accessible. The following play areas were presented: 1) a teen play area geared towards 10- 13 year old children which includes a hard surface play area for basketball, rollerblading, etc., 2) preschool play area with pirate ship, 3) area that would include larger play structures, and 4) sitting area. Arbor overhead structure with benches. There will be room for expansion of future development which perhaps would include a water play area. Tom Reddinger asked if any provisions have been made for the 13-17 year old age group. There is sand volleyball, hockey, basketball and tennis. Paul indicated that the Optimist Club has donated $25,000 for use towards a skateboard park at a site yet to be determined. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 PACI198.DOC AN EQUAL OPPORTUNITY EMPLOYER Discussion followed regarding a possible location for the skateboard park as well as if the sand volleyball area should be relocated or rnade into two separate areas. Thea Fluhrer asked about liability for a skateboard park. Paul indicated that there are two types of parks. Type I doesn't require an attendant or fenced area and liability cost is lower. Type II requires an attendant and fenced area and costs are much higher. We could use the Type I. It would cost approximately $21,000 to construct; this is not including the surface. Soccer fields were discussed. The designated field size is 225 x 360 sq. ft. This area would give flexibility to various field sizes depending upon needs. At this time Jeff reviewed the Lakefront Park priority project components ana project budget figure along with comments. Please refer to memo from Jeff to Paul dated November 6, 1998. Jeff also noted that the new philosophy for development is to include more greenery/tree, wildflowers, and natural settings to add to the interest and make it a comfortable environment. The idea of having the pleasure skating rink on the pond was suggested; however may have a problem with the grade between the pond and the building. LakeJront Park Time Frame. Bids in mid-January, 1999 and projected project completion in August-September, 1999. We will need another year before the athletic fields can be used. The next item that was discussed was a schematic concept for a 40 acre tract of land for youth or adult athletic facility use. The plan showed that an adult athletic complex could accommodate eight ball fields and that a youth athletic complex could accommodate five soccer/football fields and four softball/baseball fields. Jeff stated that mass grading and key features should be considered as priorities in the development. Tom Schutz suggested that a practice batting cage be installed which could produce revenue. Paul's staff reports: Library Update - Project is on schedule. We plan to continue with the project through the winter months and completion date is anticipated for June, 1999. Kop Farm Update - $550,000 plus a life estate has been offered to the Kop's; however, they have not accepted the offer. Some discussion followed regarding the roadway that is needed to enter Lakefront Park. TOM SCHUTZ MADE A MOTION TO CONDEMN A PORTION OF THE KOP PROPERTY FOR USE FOR AN ACCESS ROAD INTO LAKEFRONT PARK. BOB RYKKEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. At this time, there was some more discussion and committee felt that the above motion needed to be amended as follows: KATHY SMITH MADE A MOTION TO AMEND THE ABOVE MOTION TO STATE THAT A PORTION OF THE PROPERTY WOULD BE CONDEMNED FOR USE FOR AN ACCESS ROAD INTO LAKEFRONT PARK UNLESS THE KOP'S RECONSIDER OUR OFFER TO PURCHASE ALL OF THE PROPERTY FOR $550,000.00. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. PAC 1198.DOC Tom Schutz felt that communication should be better with the City Council members, and that we should be prepared to discuss the issue regarding the Kop farm and the roadway. Paul Hokeness said that he would bring the P.A.C. recommendations to the City Council Executive Session on November 16th. The Committee took a five minute break at this time. Chris's staff reports: Facility and Property Use Rules and Rental Fees - The Cornmittee reviewed the rules and fees. Pat Heaney asked if these 'were comparable to other cities and they are. Ron Ceminsky asked about tournament revenues and Chris indicated that tournarnents produce revenue. These rules and fees are subject to change year to year. Ron asked if liability language should be written into permit. The City Attorney will be consulted on this. The fee for the parking sticker pass was discussed and suggested it should be raised to $40.00 for non-residents. Fall/Winter Programs - Chris gave an overview of the fall prograrns that have been offered; many being quite successful. The winter brochure will be out in early December and will include more family activities. Ron asked if Bocce Ball was ever offered and it has not been. Lakefront Skating - Rinks are being prepared for flooding at Lakefront Park. There will be one hockey and one pleasure rink and a portable warming house will be brought in. Lights are still there. OLD BUSINESS. Park Naming - We need an official policy to indicate criteria needed to name a park. There was some discussion. Thea felt that trees or benches were more appropriate than narning a park. Parks could be named after previous property owners. Names could be put on picnic shelters or other amenities such as fields. NEW BUSINESS. Ron Ceminsk~ suggested that at tirnes mernbers need to leave a meeting early and therefore they should be notified of any transactions that take place after they leave. The next meeting date will be held on Monday, December 14, 1998. Ron Ceminsky suggested that everyone bring an appetizer to share before the meeting starts. Tom Schutz volunteered to be the party coordinator. The meeting will start at 5:30 p.m. KATHY SMITH MADE MOTION TO ADJOURN THE MEETING. THEA FLUHRER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:30 p.m. Paul Hokeness Parks & Recreation Director Nancy McGill Parks' & Recreation Secretary PACl198.DOC LAND USE Pl.ANNING AND DESIGN BRAUER & ASSOCIATES, LTO ~ect Memo C:\docs\98\98-09priorlake\sched ule .wpd Date: August 11, 1998 To: Paul Hokeness, Parks and Recreation Director City of Prior Lake From: Jeff Schoenbauer, Vice President Brauer & Associates, Ltd. Re: Project Schedule for Lakefront Park and Athletic Complex/Community Park Paul, The following table establishes an updated overall schedule for the two projects. This schedule will allow us to bid the project at an optimal time in late winter. The Lakefront Park schedule is based on the assumption that the road will remain in its current location along the pond. The Atheltic Complex/Community Park schedule is based on the assumption that we will receive base mapping for the Menden property by early September. I have factored in some time in the schedule for meetings with the Park Advisory Committee and staff for review. Lakefront Park I Athletic Complex/Community Park Master Plan Completed September 15" - October 15" --.-. Design Development Completed by September 8111 October 16" - November 161h Construction Documents and September 9th - November 16111 November 1 ih - January 17111 Specifications Bidding Period February 1" - February 22nd February 151 - February 22nd Construction Start April, 1999 April, 1999 Construction Completion November 1, 1999 November 1, 1999 Partially Open for Play July/August, 2000 July/August, 2000 (Assumes turf establishment on playing surfaces) Grand Opening May, 2001 May, 2001 Please review and let me know of any desired changes and/or conflicts. Thank you. , Jeff Schoenbauer 7301 Ohms Lane, Suite 500 Minneapolis, MN 55439 Tel (612) 832-9475 Fax (612) 832-9542 ... a N R a 8 '"')... ~\ I i ~ " i ! ~ i~ ffi9 I~ 9 ~ r~. 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I I ~ ~ ~ ~ . ~ ~ ~ I ~ , ~ I PARKS ADVISORY COMMITTEE MEMBERS 1999 RON CEMINSKY 5239 BROOKS CIRCLE SE PRIOR LAKE MN 55372 THEAFLUHRER 14692 TROTTERS TRAIL NE PRIOR LAKE MN 55372 PATRICK HEANEY 4642 PLEASANT STREET SE PRIOR LAKE MN 55372 THOMAS SCHUTZ 5403 CARRIAGE HILLS ROAD NE PRIOR LAKE MN 55372 KATHY SMITH 14358 LOIS AVENUE NE PRIOR LAKE MN 55372 ROBERT RYKKEN 3330 FREMONT AVENUE NE PRIOR LAKE MN 55372 TOM REDDINGER 14183 ASPEN AVENUE PRIOR LAKE MN 55372 LIAISON PETE SCHENCK 6626 RUSTIC ROAD SE PRIOR LAKE MN 55372 PACML1.DOC 447-5417 (H) 447-5417 (W) 440-3990 (H) 447-4947 (H) 445-9066 (H) 628-9515 (W) 447-4433 (H) 447-2676 (W) 447-6489 (H) 448-9393 (W) 496-1863 (H) 727-6380 (W) 440-4118 " , PARKS ADVISORY COMMITTEE 11/3/97 Current Members Date Appointed Terms Expires Term Limit Ron Ceminsky 11/90 9/01 9/01 * Thea Fluhrer 1/96 9/99 9/02 Patrick Heaney 9/89 9/01 9/01 * Tom Reddinger 4/95 9/98 9/02 Robert Rykken 4/93 9/01 9/01 * Thomas Schultz 1/96 9/98 9/02 Kathy Smith 9/89 9/01 9/01 * Annual Committee/Commission evaluation due to the City Council annually by: August 1 Proposals for bylaw changes due to the City Council by: December 1 Recommendation for Chair due to City Council annually by: August 1 *Due to the passage of the $7.8 million Park and Library Referendum, the Council has elected to waive the six year term limits for these Park Advisory Committee members to provide continuity in expeditiously completing these projects for the benefit of the taxpayers of the conimunity. This extension is not intended to be precedent settingfor this or other Boards and Commissions. 1:\COUNCILIADVBODYSIPARKLST.DOC " ".~.__.,",___....,._",,,_~"'^__"~'o _,_..............._..._._"._._____.. _._.~,_..... .,~_.""'....__,."._.,_"_