Loading...
HomeMy WebLinkAbout05(P) - Consider approval of a Resolution authorizing a Public Works Consultant Pool work order for design and construction administration services for the Pickleball complex construction project. ReportPrior Lake Pickleball Improvement Project 1 Creating Places that Enrich People’s Lives July 7, 2020 Andy Brotzler, PE Public Works Director/City Engineer City of Prior Lake 17073 Adelmann Street SE Prior Lake, MN 55372 RE: Prior Lake Pickleball CD, Bidding, and CA - Design Services Proposal Dear Andy, HKGi is pleased to submit the following design services proposal to support the City in the evolution of the new Pickleball facility in Spring Lake Park. HKGi will lead the facility design project and will be supported by Bolton and Menk for tasks related to surveying, civil engineering, and coordination of soil borings. The project scope includes additional design time to build upon the concept plan included within the recent feasibility study and to support the confirmation of the phase one project elements. Following the agreed upon scope of the phase one improvements, our team will proceed with the preparation of construction plans and details, and general and technical specifications. Our team will coordinate the bidding process by posting plans online, answering bidders questions, formulating the recommendation of a qualified contractor, and will support the administration of the construction to ensure that phase one of the park is built in compliance with the design plans and specifications. The initial design tasks will focus on park grading, bituminous trails, pickleball courts and fencing, an expanded gravel parking lot, and potentially an alternate for shade structures within the courts. Consideration will be given regarding phase 2 site grading if it is determined that the inclusion of the work would be beneficial to the future park improvements at the north end of the park. We propose to accomplish the project with the following general tasks: Project Startup (late July 2020) The HKGi Team will conduct a project startup phase to organize the effort, develop base map materials, to coordinate the required topographical survey, and conduct the geotechnical tasks required for the project. We will meet virtually with City staff to provide the opportunity to discuss and confirm the available funding for the project. The following tasks will be completed during the Project Startup phase of the work: • Develop site topographical and limited boundary survey • Coordinate soil borings to support anticipated park elements (courts and parking lot) Preliminary Design (August 2020) Upon completion of the project startup, the HKGi Team will develop preliminary design documents for the identified project features and will incorporate the ideas into draft plans and details. The following tasks will be completed during the Preliminary Design phase of the work: • Layout and design options for the park elements; pickleball courts, fencing, netting, shade structures, trails, gravel parking lot, stomwater ponding. Prior Lake Pickleball Improvement Project 2 • Meet virtually with City representatives to present and review the draft design ideas and related preliminary cost estimate, receive comments and adjust design accordingly. • Begin the Coordination of the SWPPP and related stormwater related permitting. • Summarize input on the preliminary design documents. Final Design (Early Sept 2020) Based on input and the related agreed upon refinements to the Preliminary Design, the HKGi Team will further develop the design for the proposed features. Final Design tasks will include developing a detailed site plan with enlarged plans to identify locations of proposed elements, construction details, materials selections, grading and drainage plans, and planting and restoration plans necessary to implement the approved design. The following tasks will be completed during the Final Design phase of the work: The construction document set is anticipated to include the following: • General and technical specifications (incorporating City standards where needed) • Summary of Quantities Worksheet • Site Layout Plan • Planting and Restoration Plan • Grading and Drainage Plan • Construction Details – enlarged plans, sections, elevations Review a 95% construction document progress set and updated cost estimates with staff • Update construction documents based on comments received. • Support City staff in seeking authorization to solicit bids. Bidding Support and Construction Administration (late Sept through mid Nov 2020) The HKGi Team will support the bidding and construction administration needs associated with the project including the following tasks: • Review ad for bid and post bid documents online for bidding. • Attend virtual bid opening, support the tabulation of bids, and the recommendation of a qualified bidder. • Provide construction observation at key project intervals. • Review submittals, shop drawings, mockups related to project design elements. • Coordinate required site materials testing, etc.(paid by contractor) • Prepare any necessary RFI and change orders. • Review pay requests and recommend payment amounts to the City • Prepare preliminary punch list. • Prepare final punch list and facilitate the development of project closeout documents. Project Assumptions: • Structural, Electrical and Mechanical engineering will not be required as part of the design of the project elements, and if deemed necessary will be considered an additional service. • The project will be bid as one package and will be bid once. Additional bidding will be coordinated if deemed necessary on an hourly basis. Staking assumed to be by the selected Contractor • Additional meetings (TRPD Coordination, Public meetings, additional staff design meetings) will be pre- approved by staff and tracked and billed hourly in addition to the proposed base fee – if required. PROFESSIONAL FEES Professional fees related to the above defined scope of work include all expenses and will be billed as a lump sum commensurate with the percent of work completed to date. Fee breakdown per phase of work is as follows: Prior Lake Pickleball Improvement Project 3 Project Kickoff and Project Management $5,200 Preliminary Design $16,000 Final Design $23,500 Bidding Support $2,800 Proposed Design Fees $47,500 Support Tasks Site Survey and base mapping $12,500 Geotechnical report – 3 borings assumed $6,500 Construction Administration – hourly as needed* *site visits will be conducted based on selected Contractor and in coordination with City staff. We look forward to the opportunity of continuing to help the City of Prior Lake with such an important community project. Please call or email if you have any additional questions or need additional information. I can be reached at paul@hkgi.com or 612.940.5285. Sincerely, Paul Paige, RLA President HKGi