HomeMy WebLinkAbout05(D) - Resolution Authorizing the Ordering of 2026 Vehicles and Equipment Report
ITEM: 5D
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 23, 2025
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
Chad Shimota, Mechanic
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Authorizing the Ordering of 2026 Vehicles and
Equipment
RECOMMENDED ACTION:
Adopt a resolution authorizing the ordering of 2026 vehicles and equipment.
BACKGROUND:
The table below summarizes the proposed equipment expenditures included in the 2026
Equipment CIP. Each unit is planned to be replaced with a similar unit. Preliminary quotes
have been obtained from the vendors and all quotes are below the approved CIP amount.
Age Approved
ID Item
(yrs) CIP Amount
PD Squads (2) x $67,000 each 4 $134,000
7132 PD Commander 6 $52,000
1
8464 Plow Truck-Tandem (cab/chassis) 9 $150,000
1
8466 Plow Truck-Single (upfitting) 11 $224,000
1
8467 Plow Truck-Single (cab/chassis) 10 $130,000
8539 Utility Vehicle – Toro Workman 10 $34,000
8540 1-Ton Pickup 11 $58,000
8547 1-Ton Pickup w/Dump Box 11 $120,000
8548 1-Ton Pickup w/Mechanic’s Box 11 $120,000
8789 Wheel Loader 11 $350,000
TOTAL $1,372,000
(1)
This is the second year of replacing large plow trucks under the new process of splitting
cab/chassis cost and outfitting cost over two years. The lead time for these larger trucks is often
2+ years from the time it’s ordered to the time it’s placed in service. We anticipate all units will
reach their expected replacement interval of 12 years by the time the new trucks are in service.
FINANCIAL IMPACT:
The 2026 Equipment CIP includes $1,372,000 for the purchase of the equipment noted in the
table above. The actual cost for these purchases is expected to be under budget based on recent
vendor quotes. Although orders will be placed in 2025, payment is not required until the
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5D
Page | 2
equipment is delivered in 2026. All city equipment is purchased from the state contract or other
cooperative purchasing agencies to ensure best value pricing.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing the
ordering of 2026 vehicles and equipment.
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
A RESOLUTION AUTHORIZING THE ORDERING OF 2026 VEHICLES AND EQUIPMENT
Motion By: Second By:
WHEREAS, the 2026 Equipment CIP includes $1,372,000 for the replacement of the
following items:
Age Approved CIP
ID Item
(yrs) Amount
PD Squads (2) x $67,000 each 4 $134,000
7132 PD Commander 6 $52,000
1
8464 Plow Truck-Tandem (cab/chassis) 9 $150,000
1
8466 Plow Truck-Single (upfitting) 11 $224,000
1
8467 Plow Truck-Single (cab/chassis) 10 $130,000
8539 Utility Vehicle – Toro Workman 10 $34,000
8540 1-Ton Pickup 11 $58,000
8547 1-Ton Pickup w/Dump Box 11 $120,000
8548 1-Ton Pickup w/Mechanic’s Box 11 $120,000
8789 Wheel Loader 11 $350,000
TOTAL $1,372,000
and
WHEREAS, the actual cost for these purchases is expected to be under budget based on
recent vendor quotes; and
WHEREAS, all proposed purchases will be from State Contract and other cooperative
purchasing vendors to ensure the best value pricing.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager hereby authorize staff to order the replacement equipment.
rd
Passed and adopted by the Prior Lake City Council this 23 day of September 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
_____________________________
Jason Wedel, City Manager