HomeMy WebLinkAbout05(C) - Resolution Authorizing Final Payment for the 2024 Pavement Management Project (2024-01) Report
ITEM: 5C
CITY COUNCIL AGENDA REPORT
MEETING DATE: November 12, 2025
PREPARED BY: Luke Schwarz, Assistant City Engineer
PRESENTED BY: Luke Schwarz
AGENDA ITEM: Resolution Authorizing Final Payment for the 2024 Pavement
Management Project (2024-01)
STRATEGIC STABLE & SUSTAINABLE INFRASTRUCTURE
PRIORITY: 1. Maintain average OCI 70.
RECOMMENDED ACTION:
Adopt a resolution authorizing final payment to McNamara Contracting for the 2024 Pavement
Management Project (2024-01).
BACKGROUND:
The 2024 Pavement Management Project included mill & overlay and spot utility and sidewalk
improvements on approximately 13 miles of roadway in the Wilds and Jeffers area.
On March 26, 2024, the City Council awarded the construction contract in the amount of
$4,449,242.78 to McNamara Contracting. The following two change orders have been added to
the project, bringing the total contract amount to $4,722,295.53:
• $173,192.75 sidewalk and storm sewer improvements within the project area
• $99,860 for sidewalk improvements outside the project area
The final payment amount is $106,051.03. With this payment, the total contract amount paid to
McNamara Contracting is $5,227,214.16. The total payment is higher than the revised contracted
amount by 10.69% due to the actually quantities of materials used exceeding what had been
included in the bid. However, the final total project cost including engineering, legal and
administration, of $5,857,282.86 is 0.11% above the revised project estimate of $5,850,719.65
that was presented to the City Council previously. Funding for this project is shown in the table
below.
All work has been completed in accordance with the contract. All punch list items are in the
process of being completed and any additional repairs will be covered under the project warranty.
McNamara Contracting delivered a quality project and is addressing the outstanding work items.
It is appropriate to provide full and final payment at this time, contingent upon the completion of
any outstanding punch list items and receipt of final contract documents.
FINANCIAL IMPACT:
The 2024 Pavement Management Project was funded as shown in the table below. The $273,053
total change order cost was funded primarily from the Street Maintenance Fund, with a small
amount coming from the project contingency.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5C
Page | 2
Original Project Revised Estimate Actual Project
Estimate Including CO’s Cost
Assessment $1,640,152.00 $1,640,152.00 $1,640,152.00
Utility Fund – Sewer $389,403.00 $415,363.20 $384,000.00
Utility Fund - Water $94,437.00 $100,732.80 $225,531.85
Utility Fund - Stormwater $131,600.70 $140,374.08 $152,060.80
PIR $3,350,453.20 $3,309,423.82 $1,524,357.48
Street Maintenance Fund - $244,673.75 $244,673.75
Bond Proceeds $1,686,506.98
Total $5,606,045.90 $5,850,719.65 $5,857,282.86
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution authorizing final
payment to McNamara Contracting for the 2024 Pavement Management Project,
contingent upon receipt of final contract documents and completion of punchlist items.
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 25-
A RESOLUTION AUTHORIZING FINAL PAYMENT TO MCNAMARA CONTRACTING FOR
THE 2024 PAVEMENT MANAGEMENT PROJECT (2024-01)
Motion By: Second By:
WHEREAS, on March 26, 2024, the City Council adopted Resolution 24-035 which
authorized the City to award a contract to McNamara Contracting for the 2024
Pavement Management Project (2024-01); and
WHEREAS, the contract outlined the improvements the contractor was responsible for
installing; and
WHEREAS, these improvements and all other contract responsibilities are now complete to
the satisfaction of the city; and
WHEREAS, city staff recommends final payment at this time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the 2024 Pavement
Management Project.
3. Final payment will be made to McNamara Contracting in the amount of $106,051.03
bringing the total project cost to $5,857,282.86 which is 0.11% above than the revised
project estimate of $5,850,719.65.
th
Passed and adopted by the Prior Lake City Council this 12 day of November, 2025.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐
☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager