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HomeMy WebLinkAbout05(J) - Resolution Receiving Bids and Awarding the Contract for the 2025-2026 Stormwater Pond Maintenance Project (2025-14) Report ITEM: 5J CITY COUNCIL AGENDA REPORT MEETING DATE: December 09, 2025 PREPARED BY: Stephanie Thulien, Project Engineer – Stormwater PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Receiving Bids and Awarding the Contract for the 2025-2026 Stormwater Pond Maintenance Project (2025-14) RECOMMENDED ACTION: Adopt a resolution receiving bids and awarding the contract for the 2025-2026 Stormwater Pond Maintenance Project (2025-14). BACKGROUND: The City has approximately 150 stormwater ponds covered under the Municipal Separate Storm Sewer System (MS4) general permit, with more added each time a new development is constructed. Some of these ponds are nearing the end of their useful life, which is generally up to 50 years if properly maintained. All ponds will eventually need maintenance to ensure they continue to function as designed. In 2020, the City contracted with WSB & Associates, Inc. to develop the Stormwater Asset Management Program (SWAMP). Using SWAMP data, the City and WSB developed a stormwater pond management plan that prioritizes pond maintenance and optimizes the proposed allocation of City funds. SWAMP data identifies Ponds 109, 118, 135, 182 as high priority maintenance ponds for 2025-2026 (noted on the attached location map). A work order with WSB was approved by the City Council on June 24, 2025 to provide engineering services for the 2025-2026 Stormwater Pond Maintenance Project. These services include administering the bidding process. A total of 17 bids were received and publicly opened at 10:00 a.m. on November 24, 2025. The recommended low bidder is Precision Utilities with a base bid of $116,690.44 and a bid alternate of $41,630.10, for a total of $158,320.54. The engineer’s estimate for this work was a base bid of $117,985.00 and a bid alternate of $35,645.00, for a total of $153,630.00. The base bid includes pond maintenance work for Ponds 109, 118, and 134 and the bid alternate includes pond maintenance work for Pond 182. A table of the full bid summary is listed below. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5J Page | 2 Staff recommend awarding a contract in the amount of $158,320.54 to Precision Utilities as noted in the attached recommendation letter from WSB. FINANCIAL IMPACT: The 2025 Stormwater CIP includes $212,000 for stormwater pond maintenance projects. The bid amount of $158,320.54 will be paid with these funds. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution receiving bids and awarding the contract for the 2025-2026 Stormwater Pond Maintenance Project (2025-14). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Recommendation Letter 3. Location Map 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 25- A RESOLUTION RECEIVING BIDS AND AWARDING THE CONTRACT FOR THE 2025-2026 STORMWATER POND MAINTENANCE PROJECT (2025-14) Motion By: Second By: WHEREAS, pursuant to Resolution 25-084, adopted on June 24, 2025, the city received plans and specifications for the 2025-2026 Stormwater Pond Maintenance Project (2025-14), and the advertisement for bids was scheduled for publication on November 5 and November 10, 2025 with a bid opening of November 24, 2025 at 10:00 a.m.; and WHEREAS, the following bids were received, opened, and tabulated according to law: and WHEREAS, the city’s consulting engineer, WSB & Associates, Inc. has provided a recommendation letter to award the contract to the lowest responsible bidder, Precision Utilities with a base bid of $116,690.44 and a bid alternate of $41,630.10, for a total of $158,320.54. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The bids and tabulation worksheet, a copy of which is attached hereto and incorporated by reference herein, are hereby received. 3. The Mayor and City Manager are hereby authorized to execute the city’s standard contract with Precision Utilities in the amount of $158,320.54. 4. The cost of this project will be funded by the Water Quality Fund. th Passed and adopted by the Prior Lake City Council this 9 day of December 2025. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - 20251209 Receive Bids Award Contract for 25-26 Pond Ma_675273\\Report Attachment - 20251209 Receive Bids Award Contract for 25-26.docx 2 70 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 5 5 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M November 24, 2025 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372-1714 Re: 2025-2026 Pond Maintenance Project City Project No. 2025-14 City of Prior Lake WSB Project No. 030739-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Monday, November 24, 2025, and were opened and read aloud. Seventeen bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low base and alternate bid as submitted by Precision Utilities, Montrose, Minnesota in the amount of $158,320.54. The Engineer’s Estimate was $153,630.00. We recommend that the City Council consider these bids and award a contract for the base bid and alternate in the amount of $158,320.54 to Precision Utilities based on the results of the bids received. Sincerely, WSB Laura Rescorla, PE Project Manager Attachments ams 2025-2026 Pond Maintenance Project (CP 2025-14) - Location Map Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community, Maxar Pond Inventory City Boundary June 11, 2025 0 570 1,140285 ft 0 170 34085 m 1:4,210 Basin 109 Basin 135 2025-2026 Pond Maintenance - Basin 118 Maxar, Microsoft, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community Pond Inventory City Boundary June 11, 2025 0 150 30075 ft 0 40 8020 m 1:1,100 2025-2026 Pond Maintenance - Basin 182 Maxar, Microsoft, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community Pond Inventory City Boundary June 11, 2025 0 110 22055 ft 0 30 6015 m 1:802