HomeMy WebLinkAbout05(H) - Resolution Approving a Work Order to Conduct a Feasibility Study for the Next Phase(s) of the Lakeside Sewer Lining Project (2027-04)
ITEM: 5H
CITY COUNCIL AGENDA REPORT
MEETING DATE: March 10, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
Phil Ryan, Public Works Supervisor – Utilities
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving a Work Order to Conduct a Feasibility Study
for the Next Phase(s) of the Lakeside Sewer Lining Project (2027-
04)
RECOMMENDED ACTION:
Adopt a resolution approving a work order with Bolton & Menk, Inc. to conduct a feasibility study
for next phase(s) of the Lakeside Sewer Lining Project (2027-04).
BACKGROUND:
The City is facing an increased need to address aging sanitary sewer infrastructure to reduce the
risk of potential failure of the system, and to evaluate and address inflow and infiltration issues
(I&I). The City has more than 140 miles of sanitary sewer pipe, which includes approximately 30
miles of vitrified clay pipe that is 40 years or older. Approximately 12% of this pipe (3.5 miles) is
in lakeside backyards and only accessible via easements, so traditional pipe replacement is not
practical or feasible.
In September 2024, the City Council awarded a contract to J.C. Dillon, Inc. to begin the backyard
sewer lining using the cured-in-place pipe (CIPP) method. CIPP is a less invasive process that
eliminates the need for excavation and produces a result similar to a new pipe with a life
expectancy of 50+ years. J.C. Dillon, Inc. was able to complete approximately 2.3 miles of pipe
lining in 2025 and will complete the remainder of their contract in 2026. The J.C. Dillon contract
covers the areas highlighted in green in the attached diagram.
Staff solicited a proposal from Bolton & Menk, Inc. (BMI), a member of the City’s consultant pool,
to develop a systematic evaluation and replacement plan for the remaining pipe in the purple and
orange sections of the attached diagram. BMI has provided a proposal in the amount of $39,710
that will cover the following items:
• Review existing GIS, televising and infrastructure data
• Conduct site investigations to establish quantities and cost estimates
• Prepare a technical memorandum with cost and phasing recommendations
Staff recommend approving this work order with BMI to continue the necessary progress of lining
the lakeside (backyard) sewer mains.
FINANCIAL IMPACT:
The 2026 CIP includes $468,000 for the I&I program in fund 604-49450.00-55530.00 (Sewer
Utility Fund - Infrastructure). The $39,710 cost for this work order will be paid from this fund.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5H
Page | 2
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution approving a work
order with Bolton & Menk, Inc. to conduct a feasibility study for the next phase(s) of the
Lakeside Sewer Lining Project (2027-04).
2. Motion and second to remove this item from the consent agenda for additional discussion.
ATTACHMENTS:
1. Resolution
2. Diagram
3. Work Order
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION APPROVING A WORK ORDER WITH BOLTON & MENK, INC. FOR THE
NEXT PHASE(S) OF THE LAKESIDE SEWER LINING PROJECT (2027-04)
Motion By: Second By:
WHEREAS, the City is facing an increased need to address aging sanitary sewer
infrastructure in order to avoid a potential failure of the system; and
WHEREAS, the City has 3.5 miles of 40+ year old pipe in lakeside backyards where
traditional pipe replacement is not practical or feasible; and
WHEREAS, the cast-in-place pipe lining method is less invasive than replacing and
produces a result similar to a new pipe with a 50+ year expected life; and
WHEREAS, Bolton & Menk, Inc. (BMI), a member of the City’s consultant pool, has
provided a proposal to conduct an assessment of the pipes and provide
recommendations for future costs and phasing; and
WHEREAS, funds have been budgeted in the 2026 Sewer Utility Fund to cover the
anticipated expenditure of this proposal.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council approves a work order with BMI in an amount not to exceed $39,710 for
the next phase(s) of the sewer lining program (2027-04).
3. The Sewer Utility Fund includes funding for this project.
th
Passed and adopted by the Prior Lake City Council this 10 day of March 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐
☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
Page 1 of 2
Public Works Consultant Pool Work Order
Lakeside Sewer Lining Project – Phase 2 (2027-04)
BOLTON & MENK
This work order (“Work Order”) is issued on this 10th day of March, 2026 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 and as amended February 25, 2025 (“Contract”) between the City and Bolton & Menk
(“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2027.
3. Compensation for Work Order. City agrees to pay the Consultant an amount not to
exceed $39,710 as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Mitchell Hoeft to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY BOLTON &
MENK, INC.
_____________________________________
Signature
____________________________________
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
February 6, 2026
Nick Monserud
Public Works Director/City Engineer
City of Prior Lake, MN
4646 Dakota St. SE
Prior Lake, MN 55372
RE: Rear Yard Sanitary Sewer Rehabilitation Feasibility Study
Dear Mr. Monserud,
Bolton & Menk, Inc. appreciates the opportunity to assist the City of Prior Lake in evaluating rehabilitation
needs and developing a long-term plan for rear yard sanitary sewer infrastructure. Rear yard utilities present
unique challenges due to limited access and construction constraints, and our trenchless team brings extensive
experience in helping communities identify the most feasible and cost-effective rehabilitation solutions.
This proposal outlines our understanding of the project, scope of services, approach, and updated fee based on
the City’s request and revised labor rates.
PROJECT UNDERSTANDING
The City maintains several rear-yard sanitary sewer segments that require evaluation to determine rehabilitation
feasibility, preferred methods (e.g., CIPP lining, MH rehabilitation), and long-term investment planning. The
City seeks engineering assistance to:
·Review existing GIS, CCTV, and infrastructure data
·Conduct site investigations to verify accessibility and construction constraints
·Establish quantities for CIPP lining, manhole rehabilitation (coatings), and internal chimney seals
·Prepare cost estimates for the Purple Area and Orange Area sewer segments identified by S.E.H. in a
recent study
·Develop long-term CIP unit costs for trenchless rehabilitation methods
·Summarize findings and recommendations in a technical memorandum
Our approach integrates field observations, GIS analysis, and trenchless design engineering to support practical
and maintainable improvements.
EXHIBIT 1
Name: Prior Lake, MN – Rear Yard Sanitary Sewer Rehabilitation Feasibility Study
Date: February 6th, 2026
SCOPE OF SERVICES
Task 1: General Project Setup, File Review, and Project Related Meetings
This task involves:
· Reviewing existing infrastructure record drawings and as-builts
· Performing GIS-based tabulation of pipe segments and manhole structures
· Preparing GIS based basemaps and quantity takeoffs
· Participating in project related coordination meetings
Task 1 Hours: 70 Task 1 Fee: $12,870
Task 2: Site Investigations, Cost Estimating, & Mapping
Includes:
· Rear yard site investigations to confirm access and site conditions
· Development of Group 2 (Purple Area) cost estimates & rehabilitation maps
o Including CIPP Lining, MH Rehabilitation, & Temporary Conveyance
· Development of Group 3 (Orange Area) cost estimates & rehabilitation maps
o Including CIPP Lining, MH Rehabilitation, & Temporary Conveyance
· Development of long-term CIP unit costs for CIPP and manhole rehab methods
o Standard and UV CIPP Prices
o Various MH Rehabilitation Products Available to the Market with Prices
Task 2 Hours: 106 Task 2 Fee: $18,560
Task 3: Final Deliverables
We will develop:
· Draft technical memorandum
· Final technical memorandum based on City comments
· Participation in a final virtual recommendation and project delivery meeting
Task 3 Hours: 46 Task 3 Fee: $8,280
Name: Prior Lake, MN – Rear Yard Sanitary Sewer Rehabilitation Feasibility Study
Date: February 6th, 2026
PROJECT FEE
The project will be completed on an hourly basis in accordance with the updated 2026 labor rates. Fees will not
exceed the total listed below without City approval.
Updated Total Project Fee: $39,710
ASSUMPTIONS
· All available City data (CCTV, GIS, inspection reports) will be provided.
· No survey or utility locating is included.
· Site access is granted or coordinated by the City.
· No public engagement or council presentations are included beyond those listed.
AUTHORIZATION
To proceed, please sign and return the attached authorization page. We appreciate the City’s continued trust in
Bolton & Menk and look forward to assisting with this important planning effort.
Bolton & Menk, Inc.
Mitchell Hoeft, P.E.
Principal Engineer – Trenchless Practice Leader
ACCEPTED BY: ______ DATE:
Nick Monserud, P.E. - PWD/City Engineer
Client: City of Prior Lake, MN
Project: Rear Yard Sanitary Sewer Rehabilitation Feasibility Study
Task No.Work Task Description
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Totals
1.0 General Project Setup, File Review, and Project Related Meetings
1.1 General Project Related Meetings 2 8 8 2 20
1.2 Review of Existing Infrastructure Data 2 2 4 4 12
1.3 GIS Review, Pipe Tabulation, MH Tabulation, Quantity Takeoff, GIS Basemap 2 4 16 16 38
Subtotal Hours - Task 1 2 12 14 22 20 0 70
2.0 Site Investigations, Cost Estimating, & Mapping
2.1 Site Investigations 2 2 16 20
2.2 Group 2 Estimates & Maps - Purple Area (Bypass, MH Rehab and Pipe Lining)2 4 12 16 34
2.3 Group 3 Estimates & Maps - Orange Area (Bypass, MH Rehab and Pipe Lining)2 4 12 16 34
2.4 Long Term Capital Improvement Planning Unit Costs (MH Rehab and Pipe Lining)4 2 12 18
Subtotal Hours - Task 2 0 10 12 52 32 0 106
3.0 Final Deliverables
3.1 Draft Memo 1 2 4 16 2 25
3.2 Final Memo 1 2 2 4 2 11
3.3 Final Recommendation Related Meeting (Teams)2 2 4 2 10
Subtotal Hours - Task 3 4 6 10 22 0 4 46
Estimated Hours
Prior Lake, MN
Rear Yard Sanitary Sewer Feasibility Study
Client: City of Prior Lake, MN
Project: Rear Yard Sanitary Sewer Rehabilitation Feasibility Study
Task
No.Work Task Description
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Total
Hours
Total
Cost
1.0 General Project Setup, File Review, and Project Related Meetings 2 12 14 22 20 0 70 $12,870
2.0 Site Investigations, Cost Estimating, & Mapping 0 10 12 52 32 0 106 $18,560
3.0 Final Deliverables 4 6 10 22 0 4 46 $8,280
Total Hours 6 28 36 96 52 4 222
Average Hourly Rate $199.00 $252.00 $182.00 $168.00 $160.00 $115.00
Subtotal $1,190 $7,060 $6,552 $16,128 $8,320 $460
$39,710
Detailed Cost Estimate
Total Fee
Prior Lake, MN
Rear Yard Sanitary Sewer Feasibility Study