HomeMy WebLinkAbout05(J) - Resolution Receiving Quotes and Awarding a Contract for Building Maintenance at City Hall Report
ITEM: 5J
CITY COUNCIL AGENDA REPORT
MEETING DATE: March 10, 2026
PREPARED BY: Josh Eppen, Facilities Manager
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Receiving Quotes and Awarding a Contract for Building
Maintenance at City Hall
RECOMMENDED ACTION:
Adopt a resolution receiving quotes and awarding a contract for building maintenance at City Hall.
BACKGROUND:
The exterior building mortar and sealants at City Hall, which was built in 2006, have reached their
expected replacement interval, resulting in a loss of their protective performance. As these
materials age, they lose flexibility and begin to separate from adjacent surfaces. This deterioration
has created gaps that allow water intrusion and provide pathways for insects to enter the building.
Left unaddressed, these issues can lead to accelerated deterioration of the building envelope,
interior moisture damage, higher maintenance costs, and potential impacts on occupant comfort
and safety. Replacing the failing mortar and sealants at this time is necessary to preserve the
integrity of the structure, prevent further damage, and maintain the building’s long-term
performance.
Staff solicited the following two quotes to replace the exterior mortar and sealants:
Company Quote
Building Restoration Corporation $139,494
Paragon Restoration 2 $152,768
Staff recommend Council award a contract to Building Restoration Corporation in the total amount
of $139,494 for the mortar and sealant replacement.
FINANCIAL IMPACT:
The 2026 Facilities CIP includes $160,000 for these improvements in the Building & Building
Improvements fund (440-41940.00-55520.00).
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution receiving quotes
and awarding a contract for building maintenance at City Hall.
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTACT FOR BUILDING
MAINTENANCE AT CITY HALL
Motion By: Second By:
WHEREAS, the exterior mortar and sealants at City Hall, which was built in 2006, have
reached their expected replacement interval, resulting in a loss of their protective
performance, allowing insects and water a pathway into the building; and
WHEREAS, repair of the mortar joints and sealent at City Hall will improve the thermal
efficiency, reduce water and pest intrusion, and improve the aesthetics and
integrity of the building; and
WHEREAS, staff solicited the following two quotes to replace the mortar and sealents:
Company Quote
Building Restoration Corporation $139,494
Paragon Restoration 2 $152,768
and
WHEREAS, staff recommend Council award a contract to Building Restoration Corporation in
the total amount of $139,494 for this project; and
WHEREAS, the 2026 Facilities CIP includes $160,000 for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby authorizes the execution of a contract with Building Restoration
Corporation in the amount of $139,494 for the mortar and sealant repairs at City Hall.
3. Funding for this project shall come from the 2026 Facilities CIP Building & Building Improvments
fund (440-41940.00-55520.00).
th
Passed and adopted by the Prior Lake City Council on this 10 day of March 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager