HomeMy WebLinkAbout05(I) - Resolution Receiving Quotes and Awarding a Contract for Chiller Replacement at the Police Station Report
ITEM: 5I
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 14, 2026
PREPARED BY: Josh Eppen, Facilities Manager
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Receiving Quotes and Awarding a Contract for Chiller
Replacement at the Police Station
RECOMMENDED ACTION:
Adopt a resolution receiving quotes and awarding a contract for the chiller replacement at the
Police Station.
BACKGROUND:
The Police Station is served by a central chiller system that is 20 years old and has reached its
expected replacement interval. The chiller is designed with four compressors to provide adequate
cooling and redundancy for critical building operations. One of the four compressors has failed,
significantly reducing system capacity and redundancy. Due to the age of the equipment,
replacement parts for the failed compressor are no longer manufactured or supported by the
original equipment manufacturer. Continued operation of the existing chiller poses an increasing
risk of unexpected outages. Given the critical nature of Police operations, replacement of the
chiller is recommended to ensure efficient, reliable cooling for the facility.
Staff solicited quotes from eight vendors to replace the chiller. The following four quotes were
received:
Company Quote
Schwickerts-Tecta America $157,090
NAC $170,950
Klamm Mechanical $210,000
Associated Mechanical $166,455
Staff recommend Council award a contract to Schwickerts-Tecta America in the total amount of
$157,090 for the chiller replacement.
FINANCIAL IMPACT:
The 2026 Facilities Management Fund includes $200,000 for these improvements (440-
42100.00-55520.00).
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution receiving quotes
and awarding a contract for the chiller replacement at the Police Station.
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-
A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR THE CHILLER
REPLACEMENT AT THE POLICE STATION
Motion By: Second By:
WHEREAS, the Police Station is served by a central chiller system that is 20 years old and has
reached its expected replacement interval; and
WHEREAS, one of the four compressors in the chiller system has failed and replacement parts
are no longer manufactured or supported; and
WHEREAS, replacement of the central chiller is recommended to reduce the risk of
unexpected outages and to ensure efficient, reliable cooling for the facility; and
WHEREAS, staff solicited quotes from eight vendors to replace the chiller, and the following
four quotes were received:
Company Quote
$157,090
Schwickerts-Tecta America
NAC $170,950
$210,000
Klamm Mechanical
$166,455
Associated Mechanical
and
WHEREAS, staff recommend Council award a contract to Schwickerts-Tecta America in the
total amount of $157,090 for this project; and
WHEREAS, the 2026 Facilities Management Fund includes $200,000 for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby authorizes the execution of a contract with Schwickerts-Tecta America
in the amount of $157,090 for the chiller replacement at the Police Station.
3. Funding for this project shall come from the 2026 Facilities Management Fund (440-42100.00-
55520.00).
th
Passed and adopted by the Prior Lake City Council on this 14 day of April 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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Quotes Award Contract - PD Chi.docx 2