HomeMy WebLinkAbout05(J) - Resolution Approving a Work Order for Engineering Services for the Police Station Parking Lot Improvements (2022-15) Report
ITEM: 5J
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 28, 2026
PREPARED BY: Christine Watson, Public Works Supervisor – Administration
PRESENTED BY: Nick Monserud, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving a Work Order for Engineering Services for
the Police Station Parking Lot Improvements (2022-15)
RECOMMENDED ACTION:
Adopt a resolution approving a work order for engineering services for the Police Station parking
lot improvements (2022-15).
BACKGROUND:
The 2030 Facilities CIP (F440) includes $300,000 for secured parking at the Police Station. This
project was initially planned for 2025 but has been pushed back to 2030 to be completed after
other proposed building improvements are completed in 2028 and 2029. Staff requested a
proposal from WSB LLC, a member of the city’s consultant pool, to provide the following
engineering services for this project:
• Concept planning and cost estimating for secured parking on the south and east sides of
the Police Station
• Landscape screening options
• Visualizations of proposed improvements
• Project management and in-person meetings
Staff have reviewed the proposal and recommend approving a work order with WSB in the amount
of $32,319 to begin concept planning for the Police Station parking lot improvements that are
proposed for 2030.
FINANCIAL IMPACT:
The 2030 CIP includes $300,000 for the construction phase of this project. The $32,319 cost for
this work order will be paid in 2026 with the money that was unspent in 2025 and carried forward
into 2026.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to adopt a resolution approving a work
order for engineering services for the Police Station parking lot improvements (2022-15).
2. Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1. Resolution
2. Work Order
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 26-xxx
RESOLUTION APPROVING A WORK ORDER FOR ENGINEERING SERVICES FOR THE
POLICE STATION PARKING LOT IMPROVEMENTS (2022-15)
Motion By: Second By:
WHEREAS, the parking lots on the south and east side of the Police Station are in need of
pavement rehabilitation and enhanced security; and
WHEREAS, this project was initially included in the 2025 CIP but has been pushed back to
2030 to be completed after other proposed building improvements are
completed in 2028 and 2029; and
WHEREAS, WSB LLC, a member of the City’s consultant pool, has submitted a proposal in
the amount of $32,319 to provide the following engineering services:
Concept planning and cost estimating for secured parking on the south
and east sides of the Police Station
Landscape screening options
Visualizations of proposed improvements
Project management and in-person meetings
and
WHEREAS, staff have reviewed the proposal and recommend approving this work order.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council approves a work order with with WSB LLC for the Police Station
parking lot improvements (2022-15).
3. The cost of this work order shall be paid with unspent money that was carried forward
from the 2025 CIP.
th
Passed and adopted by the Prior Lake City Council this 28 day of April 2026.
VOTE Briggs Braid Churchill Lake Hellier
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
Page 1 of 2
Public Works Consultant Pool Work Order
Police Station Secured Parking (2022-15)
WSB & ASSOCIATES, INCORPORATED, dba WSB LLC
This work order (“Work Order”) is issued on this 28th day of April, 2026 by the City of Prior Lake
(“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020
and as amended February 24, 2025 (“Contract”) between the City and WSB & Associates,
Incorporated, dba WSB LLC (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2026.
3.Compensation for Work Order. City agrees to pay the Consultant an amount not to
exceed $32,319 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Monica Heil to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY WSB
LLC
_____________________________________
Signature
____________________________________
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
G:\.Clients All\Prior Lake\Proposals\2026 Downtown Secured Parking Lot Options Update\WSB 2026 Downtown Secured Parking Concept Updates Proposal.docx
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February 17, 2026
Mr. Nick Monserud, PE
Director of Public Works/City Engineer
City of Prior Lake
17073 Adelmann St. SE
Prior Lake, MN 55372
Re: Supplemental Agreement to Provide Professional Engineering Services
Downtown Secured Parking Lot Improvements Concept Updates
Dear Mr. Monserud:
WSB is pleased to provide you with our proposal for professional services for the preparation of
updated concept plans and cost estimating services for the City’s Downtown Secured Parking Lot
Improvements Concept Planning Project.
Scope of Services
WSB’s scope of services will include concept planning for secured police officer parking stalls
adjacent to the existing Police Department building. The general area to be evaluated with concept
planning is shown below:
Downtown Parking Lot Area
EXHIBIT 1
Mr. Nick Monserud
February 17, 2026
Page 2
G:\.Clients All\Prior Lake\Proposals\2026 Downtown Secured Parking Lot Options Update\WSB 2026 Downtown Secured Parking Concept Updates Proposal.docx
The following list of tasks is proposed to summarize our understanding of the work after
conversations with you and Police Department staff :
Task 1: Concept Planning and Cost Estimating for Enclosed Parking to the South
Using aerial photographs and LIDAR data, WSB will prepare up to two conceptual layout plans
showing parking lot concepts that:
• Provides an option to extend fencing from the building corners to the existing parking stalls
on the south side of the Police Department building that encloses those existing parking
stalls and the entrance to the Sally Port and provides two gate locations on the south side
of the building.
• Provides option to extend fencing from the building corners to the south side of the Police
Department building and expands the parking area on the south side of the building to
provide additional secured parking for Police Department staff and a secure en trance to
the Sally Port with two gate locations.
o Construction of such an enclosed area is anticipated to require:
▪ Relocation of the existing sidewalk that runs east-west south of the PD
facility if the sidewalk along CSAH 21 is not deemed acceptable as an
alternate route to connect Arcadia to the downtown parking areas.
▪ Relocation of the landscaping, including personalized paver blocks and
the flag poles south of the PD building.
▪ Review of the existing water quality facility in the NE corner of CASH
21/Acadia Avenue and additional water quality needs for any new
impervious surface areas created with the parking lot project.
▪ Coordination of the existing screened trash enclosure with the proposed
fence.
Task 2: Concept Planning and Cost Estimating for Enclosed Parking to the East
WSB will also evaluate and provide a cost estimate to enclose the existing downtown parking area
east of the Police Department Building. Fence installations adjacent to existing sidewalks will be
reviewed for ADA compliance and maintenance activities. It is assumed that only one gate for
ingress/egress will be considered at the existing entrance to this parking area.
Task 3: Landscape Screening Options
Landscaping improvements will also be evaluated in conjunction with the fencing installation to
mitigate aesthetic concerns surrounding the fence. A plan view planting figure showing the planting
style concept, typical elevations and cost estimates will be included with this task.
Task 4: Visualizations/Elevations of Concept Improvements
WSB will provide visualizations of the proposed fence and landscape improvements using photo
imagery of the existing Police Department building. The visualizations will depict the size and scale
of the proposed fence and landscaping improvements relative to the do wntown buildings and
parking lots as seen from Dakota Street and CSAH 21.
Task 5: Project Management
WSB will provide project management services throughout the duration of the project. This
includes an estimated three (3) in-person meetings with Public Works and Police Department Staff
to review concepts and final deliverables.
Mr. Nick Monserud
February 17, 2026
Page 3
G:\.Clients All\Prior Lake\Proposals\2026 Downtown Secured Parking Lot Options Update\WSB 2026 Downtown Secured Parking Concept Updates Proposal.docx
Assumptions
Based on our understanding of the project and discussions with you, our scope and fee estimate
assumes:
• Coordination with and recommendations from the City’s Public Department regarding
fence and gate type for elevation renderings and cost estimating purposes.
• City staff will provide guidance on necessity of the existing water quality feature located in
the NE corner of the intersection of CSAH 21 and Arcadia Avenue.
• City staff will provide guidance on the availability of water quality credits to offset any new
water quality needs created with the project.
• No geotechnical evaluation will be completed as a part of this project. Earthwork and
quantity estimations for parking lot expansion activities will assume common fill placement
for expansion of the parking lot area.
• No topographic survey work will be completed as a part of this project. It is recommended
a complete topographic survey be collected before proceeding with final design.
• Public engagement regarding parking lot changes has not been included in our estimate.
WSB can provide a separate proposal for meetings with downtown business owners it that
service is desired as a part of this project.
Schedule/Work Plan
March, 2026: WSB proposes to begin work with a kick-off meeting with City Staff to review the two
parking lot expansion scenarios, fence types and gate options. WSB will then develop a concept
plan view renderings of each option and details for fence, gate and landscape options.
Late April/Early May 2026: WSB proposes to again meet with City Staff to review the concept
plan views and details to obtain any comments prior to completing cost estimates for each concept
along with elevation renderings of the fence and landscaping improvements from Dakota Street
and CSAH 21.
May/June 2026: Final WSB/City Staff meeting to view final concept plans, elevation renderings
and cost estimates ahead of City Staff presentation to Council for future budget considerations.
Compensation Summary
Our fees for the scope of services is proposed on an hourly basis, estimated as summarized below.
The fee estimate is provided in a detailed format on the enclosed Estimated Project Fees
Worksheet.
▪ Task 1: Concept & Estimating for Enclosed Parking to South $ 11,764.00
▪ Task 2: Concept & Estimating for Enclosed Parking to East $ 8,110.00
▪ Task 3: Landscape Screening Options $ 3,340.00
▪ Task 4: Visualizations/Elevations of Concept Improvements $ 5,031.00
▪ Task 5: Project Management $ 4,074.00
TOTAL $ 32,319.00
Mr. Nick Monserud
February 17, 2026
Page 4
G:\.Clients All\Prior Lake\Proposals\2026 Downtown Secured Parking Lot Options Update\WSB 2026 Downtown Secured Parking Concept Updates Proposal.docx
The proposed scope and fee presented herein represents our complete understanding of the
project based on site visits and discussions with City staff. All work will be completed in accordance
with our Professional Services Agreement with the City date April 20, 2020. If you have any
questions or concerns, please feel free to contact me at (952) 843-8323. Once again, we
appreciate the opportunity to submit this proposal and look forward to working with you and your
staff.
Sincerely,
WSB
Monica Heil, P.E.
Senior Vice President, Municipal
Attachment
Task Description
1
1.1 Concept Layout 4 8 24 36 $6,812.00
1.2 Cost Estimating 2 4 8 14 $2,786.00
1.3 Preferred Concept Rendering 2 4 4 10 $2,166.00
Task 1 Total Estimated Hours and Fee 8 16 36 60 $11,764.00
2
2.1 Concept Layout 4 4 8 16 $3,368.00
2.2 Cost Estimating 2 2 6 10 $1,994.00
2.3 Preferred Concept Rendering 4 4 4 12 $2,748.00
Task 2 Total Estimated Hours and Fee 10 10 18 38 $8,110.00
3
3.1 4 4 8 $1,140.00
3.2 Details 1 1 $172.00
3.2 Cost Estimating 2 2 4 2 10 $2,028.00
Task 3 Total Estimated Hours and Fee 2 2 4 7 4 19 $3,340.00
4
4.1 1 2 10 13 $1,903.00
4.2 CSAH 21 Concept 1 2 10 13 $1,903.00
4.3 Final Renderings 1 2 4 7 $1,225.00
Task 4 Total Estimated Hours and Fee 3 6 24 33 $5,031.00
5
5.1 8 8 $2,328.00
5.2 Kick Off Meeting with City Staff 2 2 $582.00
5.3 Concept Plan Review and Cost Estimate Meeting 2 2 $582.00
5.4 Final Rendering and Deliverable Meeting 2 2 $582.00
Task 5 Total Estimated Hours and Fee 14 14 $4,074.00
Total Estimated Hours 37 34 58 7 28 164 $32,319.00
Average Hourly Billing Rate 291.00 241.00 155.00 172.00 113.00
TOTAL PROJECT COST $32,319.00
Concept Planning and Cost Estimating for Enclosed Parking to the East
Project
Manager/Lead
Designer
Landscape
Designer
Tyler Powers
Graduate Engineer
Erik DeSmith
Landscape
Architect
Laura Detzler
Estimate of Cost
City of Prior Lake, Minnesota
Professional Engineering Services
Downtown Secured Parking Lot Improvements Concept Planning
CostTotal Hours
Senior Project
Manager
Emily Brown
Concept Planning and Cost Estimating for Enclosed Parking to the South
Plan Layout
Monica Heil
Landscape Screening Options
Visualizations/Elevations of Concept Improvements
Dakota Street Concept
Project Management
Project Management