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HomeMy WebLinkAbout05(E) - Resolution Approving a Work Order for Professional Engineering Services for the 2026-2027 Stormwater Pond Maintenance Project (2026-23) Report ITEM: 5E CITY COUNCIL AGENDA REPORT MEETING DATE: June 09, 2026 PREPARED BY: Stephanie Thulien, Project Engineer – Stormwater PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Approving a Work Order for Professional Engineering Services for the 2026-2027 Stormwater Pond Maintenance Project (2026-23) RECOMMENDED ACTION: Adopt a resolution approving a work order with WSB LLC for professional engineering services for the 2026-2027 Stormwater Pond Maintenance Project (2026-23). BACKGROUND: The City is required to operate and maintain a system of stormwater ponds as part of a program to meet state-mandated Municipal Separate Storm Sewer System (MS4) general permit requirements. Stormwater ponds are designed and constructed to meet water quality and quantity requirements. There are approximately 150 stormwater ponds covered under the city’s MS4 permit, with more added each time a new development is constructed. Many of these ponds were constructed in response to new stormwater requirements in the 1980s and 1990s and are nearing the end of their life cycle. Stormwater ponds are designed to accumulate sediment and other pollutants from the area draining to them and can have a design life of up to 50 years if properly maintained. All ponds will eventually need major maintenance to remain functional. Section 7 of the City’s Local Surface Water Management Plan (LSWMP), a chapter of the 2040 Comprehensive Plan, includes stormwater pond maintenance as a critical aspect of the overall stormwater system implementation program. In 2020, the City contracted with WSB LLC to develop the Stormwater Asset Management Program (SWAMP). Using SWAMP data, the City and WSB developed a stormwater pond management plan that prioritizes pond maintenance and optimizes the proposed allocation of City funds. Implementing this plan for long-term stormwater pond maintenance ensures the continued function of the most critical elements of the city’s overall stormwater system. SWAMP data identifies Ponds 96, 168, 172, 190, and 239 as high priority maintenance ponds. Maintenance plans will include some combination of these ponds to fit within the construction budget. Ponds 166 and 185 will also be surveyed to update SWAMP data to the most current information. WSB LLC, a member of the city’s engineering consultant pool, has submitted a proposal to provide professional engineering services for the 2026-2027 Stormwater Pond Maintenance Project (2026-23). These services include: • Project management • Permit coordination • Sediment testing to determine appropriate sediment disposal methods • Pond surveys and memos • Preparation of construction and bidding documents • Construction management City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5E Page | 2 FINANCIAL IMPACT: The 2026 Stormwater CIP includes $218,000 for stormwater pond maintenance projects. The $45,000 for this work order will be paid with these funds. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution approving a work order with WSB LLC for professional engineering services for the 2026-2027 Stormwater Pond Maintenance Project (2026-23). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Location Map 3. Work Order with Proposal 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION APPROVING A WORK ORDER WITH WSB LLC FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2026-2027 STORMWATER POND MAINTENANCE PROJECT (2026-23) Motion By: Second By: WHEREAS, the City is required to operate and maintain a system of stormwater ponds as part of a program to meet state-mandated Municipal Separate Storm Sewer System (MS4) general permit requirements; and WHEREAS, in 2020, the City contracted with WSB LLC to develop a Stormwater Asset Management Program that prioritizes pond maintenance and optimizes the proposed allocation of City funds; and WHEREAS, WSB LLC, a member of the City’s engineering consultant pool, has submitted a proposal to provide professional engineering services for the 2026-2027 Stormwater Pond Maintenance Project; and WHEREAS, funding is available in the Stormwater Utility fund to cover the anticipated expenditure of this work order. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council approves a work order with WSB LLC in an amount not to exceed $45,000 for professional engineering services for the 2026-2027 Stormwater Pond Maintenance Project. 3. The cost of this work order will be funded by the Stormwater Utility fund. th Passed and adopted by the Prior Lake City Council this 9 day of June 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Fiv e Hawk s E le me ntar y S c hool 2026-2027 Pond Maintenance Project (2026-23) - Location Map Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community, Vantor Pond Inventory City Boundary June 1, 2026 0 850 1,700425 ft 0 260 520130 m 1:9,220 Basin 96 Basin 168 Basin 172 C a r i b o u C o f fe e Crystal Lake Tr a c t o r S u p p l y C o m p a n y P r i o r L a k e -S a v a g e A r e a S c h o o l s D i s t r i c t S e r v i c e C e n t e r V a l v o l i n e 2026-2027 Pond Maintenance Project (2026-23) - Location Map Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community, Vantor Pond Inventory City Boundary June 1, 2026 0 460 920230 ft 0 140 28070 m 1:4,954 Basin 166 Basin 190 Ras pber r y Wo o ds P ar k K nob Hi ll P a rk Nor th Sh or e Oa k s Pa r k San d P oi nt B eac h 2026-2027 Pond Maintenance Project (2026-23) - Location Map Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community, Vantor Pond Inventory City Boundary June 1, 2026 0 930 1,860465 ft 0 280 560140 m 1:10,147 Basin 185 Basin 239 Page 1 of 2 Public Works Consultant Pool Work Order 2026-2027 Pond Maintenance Project (2026-23) WSB & ASSOCIATES, INCORPORATED, dba WSB LLC This work order (“Work Order”) is issued on this 9th day of June, 2026 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 and as amended February 24, 2025 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB LLC (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2027. 3. Compensation for Work Order. City agrees to pay the Consultant an amount not to exceed $45,000 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Jake Newhall to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB LLC _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order G:\Group Data\WATER RESOURCES\WR Proposal Folder\Prior Lake\LTR PROP-n monserud-2026-2027 Pond Maintenance.docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 5 5 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M May 8, 2026 Mr. Nick Monserud, PE Public Works Director/City Engineer City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal to Provide Design and Construction Management for the 2026-2027 Pond Maintenance Project City of Prior Lake, MN Dear Mr. Monserud: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete design and construction management for the 2026-2027 Pond Maintenance Project. The project will include bathymetric surveys of Ponds 166 and 185. Maintenance plans will include some combination of Ponds 96, 166, 168, 172, 185, 190, and 239 to fit the City’s budget for construction. We are excited to work with you on this project. If you are in agreement with this proposal, please sign where indicated below. This proposal is being offered as a supplemental agreement to our master services agreement for professional engineering services with the City of Prior Lake. Please do not hesitate to contact Laura at 612-772-4633 or lrescorla@wsbeng.com with any questions. Sincerely, WSB Jake Newhall, PE Laura Rescorla, PE Director of Water Resources Project Manager Attachment ACCEPTED BY: City of Prior Lake, MN Name Title Date EXHIBIT 1 Mr. Nick Monserud May 8, 2026 Page 2 SCOPE OF ENGINEERING SERVICES FOR 2026-2027 POND MAINTENANCE PROJECT FOR THE CITY OF PRIOR LAKE SCOPE OF ENGINEERING SERVICES Task 1 – Project Management ($2,500) Project management will be performed throughout the course of the project. The following subtasks are included as part of Project Management: 1.1 Attend project update meetings with City staff to discuss draft plans, final plans, cost estimates, bidding, and other project variables. This will include developing agendas, preparing handouts and graphics, and attending meetings. 1.2 Work with project team and the City to coordinate project deliverables, schedule, and budget. Deliverables: Two (2) meetings with City staff to review draft plans and final plans. Task 2 – Permit Coordination ($4,000) This task consists of coordinating and obtaining the required permits for the proposed pond maintenance activities. It is anticipated that US Army Corps of Engineers permitting will be required based on experience with similar projects. WSB will coordinate the necessary Wetland Conservation Act (WCA) no-loss applications. 2.1 US Army Corps of Engineers approval for the excavated ponds. 2.2 WCA no-loss applications. Deliverables: Necessary permitting documentation for the US Army Corps of Engineers and WCA. This task does not include any necessary permit application fees; these will be passed on to the City if applicable. Task 3 – Sediment Testing ($5,000) This task includes sediment sampling and analysis to determine the appropriate sediment disposal methods (consistent with the MPCA’s Managing Stormwater Sediment: Best Management Practice Guidance) for the ponds included in the Pond Maintenance Plans. This assumes that 4 ponds will be tested. If additional ponds are included in the Plans, the additional cost will be approximately $900 per pond. Deliverables: Sediment Testing Spreadsheet. This task includes lab fees which are anticipated to be approximately $430 per sample. Task 4 – Pond Survey and Memo ($5,000) This task consists of inspecting/surveying ponds 166 and 185. Findings from the inspection will be used in developing the pond review memo and maintenance recommendations. SWAMP will be updated to reflect the inspection results. Deliverables: Bathymetric maps and memos, SWAMP update. Mr. Nick Monserud May 8, 2026 Page 3 Task 5 – Construction Documents ($14,000) This task consists of completing construction plans, specifications, and bidding documents for the Pond Maintenance Project. Plans are anticipated to include cover sheet, grading plan, erosion control/restoration, and details. An updated cost estimate will be developed to verify consistency between the proposed improvements and the City project budget. This scope assumes answering questions during the bid process to help facilitate the understanding of construction expectations. 5.1 Prepare draft construction plans, specifications, and updated cost estimate. 5.2 Finalize construction plans, specifications, and bidding documents based on feedback from City staff. Deliverables: Final Plans, Specifications, and Bid Documents. Task 6 – Construction Management ($14,500) Construction management will be performed throughout the course of construction. This will include attending the pre-construction meeting as well as weekly progress meetings throughout the project, and other necessary construction coordination. This task will include part-time observation (approximately 10-20 hours per week). This will include inspection of all critical construction components as well as regular check-ins with the contractor and the City. WSB will also perform the necessary construction staking and survey work. This includes any necessary survey for record drawings. 6.1 Attend weekly construction meetings. 6.2 Part-time construction observation. 6.3 Review and approve pay vouchers. 6.4 Construction staking and record drawings. Deliverables: Construction Meetings, Construction Observation, Construction Staking, Record Drawings. TOTAL ESTIMATED ENGINEERING FEE The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete the 2026-2027 Pond Maintenance Project for an hourly not-to-exceed fee of $45,000. TIME SCHEDULE Based on the current project schedule, WSB proposes to complete the construction documents by October of 2026 to allow for bidding and construction in the winter of 2026-2027.