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Home My WebLink About05(F) - Resolution Approving a Work Order for Professional Engineering Services for the 2026 Miscellaneous Drainage Project (2026-08) Report ITEM: 5F CITY COUNCIL AGENDA REPORT MEETING DATE: June 09, 2026 PREPARED BY: Stephanie Thulien, Project Engineer – Stormwater PRESENTED BY: Nick Monserud Public Works Director/City Engineer AGENDA ITEM: Resolution Approving a Work Order for Professional Engineering Services for the 2026 Miscellaneous Drainage Project (2026-08) RECOMMENDED ACTION: Adopt a resolution approving a work order with WSB LLC for professional engineering services for the 2026 Miscellaneous Drainage Project (2026-08). BACKGROUND: The following stormwater drainage issues have been identified by staff as needing to be addressed to ensure proper stormwater system functioning in these areas: Storm Outlet 470 The flared end section of the pipe has pulled away from the adjoining pipe segment. Storm Outlet 427 The flared end section is buried in sediment and needs to be excavated to daylight into the pond. Storm Outlet 412 The flared end section of the pipe has pulled away from the adjoining pipe segment. Sunset Avenue Wetland Complex This wetland/stormwater basin area has three different inlet drains that are not functioning and are broken in spots. Work in this area will include replacement of the three inlet drains for ease of maintenance and to prevent clogging. Wilds Golf Course – Storm Basin 107 The outlet control structure from the stormwater basin is not functioning and erosion is occurring in the channel where stormwater discharges into the lake. Wilds Golf Course – Storm Basin 117 The inlet to the stormwater pond is plugged with sediment and erosion is occurring in the waterway. The outlet structure is also cracked and needs to be replaced. WSB LLC, a member of the city’s engineering consultant pool, has submitted a proposal to provide professional engineering services to address these issues as part of the 2026 Miscellaneous Drainage Project (2026-08). These services include: • Project management • Permit coordination • Preparation of plans, specifications and bidding documents • Construction management City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5F Page | 2 FINANCIAL IMPACT: The $44,500 cost for this work order will be funded by the Stormwater Utility Fund. A total project estimate will be provided as part of the development of the plans and specifications. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution approving a work order with WSB LLC for professional engineering services for the 2026 Miscellaneous Drainage Project (2026-08). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Work Order with Proposal Summary of 2026 Miscellaneous Drainage Project Items Location #1- repair FES section Location #2 – FES is buried and needs to be excavated. The pond itself is owned and maintained by the County. Assume new pipe section and FES. Likely some tree removal. Will need to review access options. Location #3 – repair FES section Location #4 – broken inlet drains. We have had issues with all of these out there so will likely want to replace them all as part of this project. We can review options when we look at the site. Location #5 – looks like water might be bypassing the OCS structure causing erosion between the OCS and outlet. Assume some tree removal. Unsure on integrity of structure itself so will need to review in the ﬁeld, but will likely need to replace. Location #6 – inlet to pond plugged and erosion in waterway. Will need to review condition of FES. Outlet structure cracked and needs to be replaced. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION APPROVING A WORK ORDER WITH WSB LLC FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2026 MISCELLANEOUS DRAINAGE PROJECT (2026-08) Motion By: Second By: WHEREAS, city staff have identified several stormwater drainage issues (noted in the report) that need to be addressed to ensure proper stormwater system functioning; and WHEREAS, WSB LLC, a member of the City’s engineering consultant pool, has submitted a proposal to provide professional engineering services to address these issues via the 2026 Miscellaneous Drainage Project; and WHEREAS, funding is available in the Stormwater Utility fund to cover the anticipated expenditure of this work order. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council approves a work order with WSB LLC in an amount not to exceed $44,500 for professional engineering services for the 2026 Miscellaneous Drainage Project. 3. The cost of this work order will be funded by the Stormwater Utility fund. th Passed and adopted by the Prior Lake City Council this 9 day of June 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Page 1 of 2 Public Works Consultant Pool Work Order 2026 Miscellaneous Drainage Project (2026-08) WSB & ASSOCIATES, INCORPORATED, dba WSB LLC This work order (“Work Order”) is issued on this 9th day of June, 2026 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 and as amended February 24, 2025 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB LLC (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2027. 3. Compensation for Work Order. City agrees to pay the Consultant an amount not to exceed $44,500 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Jake Newhall to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB LLC _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order G:\Group Data\WATER RESOURCES\WR Proposal Folder\Prior Lake\LTR PROP-n monserud-2027 Misc Drainage .docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 5 5 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M May 8, 2026 Mr. Nick Monserud, PE Public Works Director City of Prior Lake/City Engineer 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal to Provide Preliminary and Final Design and Construction Management for the 2026 Miscellaneous Drainage Project City of Prior Lake, MN Dear Mr. Monserud: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete preliminary and final design and construction management for the 2026 Miscellaneous Drainage Project. This project includes developing the plans, specifications, and cost estimates for storm sewer improvements throughout the City. Several parts of the project have already been identified, as shown on the attached. We are excited to work with you on this project. If you are in agreement with this proposal, please sign where indicated below. This proposal is being offered as a supplemental agreement to our master services agreement for professional engineering services with the City of Prior Lake. Please do not hesitate to contact Laura at 612-772-4633 with any questions. Sincerely, WSB Jake Newhall, PE Laura Rescorla, PE Director of Water Resources Project Manager Attachment ACCEPTED BY: City of Prior Lake, MN Name Title Date EXHIBIT 1 Mr. Nick Monserud May 8, 2026 Page 2 SCOPE OF ENGINEERING SERVICES FOR 2026 MISCELLANEOUS DRAINAGE PROJECT FOR THE CITY OF PRIOR LAKE SCOPE OF ENGINEERING SERVICES Task 1 – Project Management ($3,700) Project management will be performed throughout the course of the project. The following subtasks are included as part of Project Management: 1.1 Attend project update meetings with City staff to discuss draft plans, final plans, cost estimates, bidding, and other project variables. This will include developing agendas, preparing handouts and graphics, and attending meetings. 1.2 Work with project team and the City to coordinate project deliverables, schedule, and budget. Deliverables: One site visit; Two (2) meetings with City staff to review draft plans and final plans. Task 2 – Permit Coordination ($5,000) This task consists of coordinating and obtaining the required permits for the proposed. It is anticipated that a Wetland Conservation Act (WCA) no-loss application and a DNR Work in Public Water permit will be needed. The Work in Public Waters permit is anticipated for Locations 3 and 6 and may be needed for Location 5, depending on the location. 4 hours of WCA LGU Review by Alison Harwood of the No-Loss is included in this task. Deliverables: Necessary permitting documentation for the WCA. This task does not include any necessary permit application fees; these will be passed on to the City if applicable. Task 3 – Construction Documents ($25,000) This task consists of completing construction plans, specifications, and bidding documents for the 2026 Miscellaneous Drainage Project to maintain and improve drainage infrastructure as shown on the attached pages. It includes topographic survey of the existing pipes and structures and the areas around them. Plans are anticipated to include cover sheet, site plans, erosion control/restoration, and details. A cost estimate will be developed to verify consistency between the proposed improvements and the City project budget. This scope assumes answering questions during the bid process to help facilitate the understanding of construction expectations. 3.1 Prepare draft construction plans, specifications, and updated cost estimate. 3.2 Finalize construction plans, specifications, and bidding documents based on feedback from City staff. Deliverables: Final Plans, Specifications, and Bid Documents. Task 4 – Construction Management ($10,800) Construction management will be performed throughout the course of construction. This will include attending the pre-construction meeting as well as progress meetings throughout the project, and other necessary construction coordination. Mr. Nick Monserud May 8, 2026 Page 3 This task will include part-time observation (assumed 30 hours). This will include inspection of all critical construction components as well as regular check-ins with the contractor and the City. WSB will also perform the necessary construction staking and survey work. This includes any necessary survey for record drawings. 4.1 Attend construction meetings. 4.2 Part-time construction observation. 4.3 Review and approve pay vouchers. 4.4 Construction staking and record drawings. Deliverables: Construction Meetings, Construction Observation, Construction Staking, Record Drawings. TOTAL ESTIMATED ENGINEERING FEE The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete the 2026 Miscellaneous Drainage Project for an hourly not-to-exceed fee of $44,500. TIME SCHEDULE WSB proposes to complete the draft plans and cost estimates by August 2026 to allow for City budgeting of the project. Final construction documents will be completed by March 2027 to allow for bidding with construction anticipated in the spring/summer of 2027. Summary of Miscellaneous Drainage Project Items Location #1- repair FES section Location #2 – FES is buried and needs to be excavated. The pond itself is owned and maintained by the County. Assume new pipe section and FES. Likely some tree removal. Will need to review access options. Location #3 – repair FES section Location #4 – broken inlet drains. We have had issues with all of these out there so will likely want to replace them all as part of this project. We can review options when we look at the site. Location #5 – looks like water might be bypassing the OCS structure causing erosion between the OCS and outlet. Assume some tree removal. Unsure on integrity of structure itself so will need to review in the field, but will likely need to replace. Location #6 – inlet to pond plugged and erosion in waterway. Will need to review condition of FES. Outlet structure cracked and needs to be replaced.