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Home My WebLink About05(F) - Resolution Authorizing the Purchase and Installation of Network Switches to Complete the City’s Fiber Optic Ring Report ITEM: 5F CITY COUNCIL AGENDA REPORT MEETING DATE: June 23, 2026 PREPARED BY: Christine Watson, Public Works Supervisor – Administration Phil Ryan, Public Works Supervisor – Utilities Kevin Roach, IT Manager PRESENTED BY: Nick Monserud, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing the Purchase and Installation of Network Switches to Complete the City’s Fiber Optic Ring RECOMMENDED ACTION: Adopt a resolution authorizing the purchase and installation of network switches to complete the City’s fiber optic ring. BACKGROUND: The City is developing a fiber optic ring so that all its facilities – including well houses, water towers, booster stations and lift stations – will have access to fiber internet. The fiber that the City currently uses is on a linear distribution route stretching from the SMSC water treatment plant and Fire Station 2 on the north side of the city, to the Maintenance Center on the south side. Having a linear distribution leaves the City susceptible to outages because if the fiber is ever cut in the middle of the line there is no redundancy to re-route data past the cut, leaving some facilities without internet. The creation of this ring (also knows as a loop) allows for redundancy so that if a fiber line is ever cut, the data can re-route around the loop and service can be maintained to all locations. Completing this fiber optic ring requires different network switches that can communicate over longer distances and maintain the signal strength necessary for high speed internet. Computer Integration Technologies, Inc. (CIT) has submitted a quote in the amount of $98,633.80 to provide the necessary hardware and setup to complete the fiber ring. Because City staff does not have the technical expertise nor the capacity to complete this project, an external consultant is required to complete this important project. The City has a Master Services Agreement (MSA) with CIT to provide IT consulting services, and CIT holds deep knowledge of the City’s technology framework, platforms, and operations. CIT developed the City’s current IT infrastructure and served as the City’s IT contracted “staff” prior to 2014 when a full-time IT coordinator was hired. FINANCIAL IMPACT: Since a significant portion of this project involves water and sewer facilities that are connected to (or will be connected to) the Supervisory Control And Data Acquisition system (SCADA), funding to complete the fiber ring will come from the $500,000 annual allotment that has been previously approved for the SCADA upgrades in 2024 through 2029 (GL 604-49450.00-55580.00). City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5F Page | 2 ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution authorizing the purchase and installation of network switches to complete the City’s fiber optic ring. 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. CIT Quote 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 26- A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF NETWORK SWITCHES TO COMPLETE THE CITY’S FIBER OPTIC RING Motion By: Second By: WHEREAS, the city is developing a fiber optic ring so that all its facilities – including well houses and lift stations – will have access to fiber internet; and WHEREAS, the fiber that the city currently uses is on a linear distribution route stretching from Fire Station 2 on the north side of town, to the Maintenance Center on the south side; and WHEREAS, having a linear distribution leaves the city susceptible to outages because if the fiber is ever cut in the middle of the line there is no redundancy to re-route data past the cut, leaving some facilities without internet; and WHEREAS, the creation of a fiber optic ring (also knows as a loop) allows for redundancy so that if a fiber line is ever cut, the data can re-route around the loop and service can be maintained to all locations; and WHEREAS, completing this fiber optic ring requires different network switches that can communicate over longer distances and maintain the signal strength necessary for high speed internet; and WHEREAS, Computer Integration Technologies, Inc. (CIT) has submitted a quote in the amount of $98,633.80 to provide the necessary hardware and setup to complete the fiber ring; and WHEREAS, the city has a Master Services Agreement (MSA) with CIT to provide IT consulting services; CIT holds deep knowledge of the city’s technology framework, platforms, and operations; and CIT developed the city’s current IT infrastructure and served as the City’s IT contracted “staff” prior to 2014 when a full-time IT coordinator was hired; and WHEREAS, funding is available in the Sewer Utility Fund to cover the cost of this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes the purchase and installation of network switches from CIT in the amount of $98,633.80 to complete the city’s fiber optic ring. 3. Funding will come from the Sewer Utility Fund 604-49450.55580.00. rd Passed and adopted by the Prior Lake City Council this 23 day of June 2026. VOTE Briggs Braid Churchill Lake Hellier Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager C:\\Users\\hsimon\\AppData\\Local\\Temp\\Report Attachment - 20260623 Authorize Purchase and Installation of Networ_678021\\Report Attachment - 20260623 Authorize Purchase and Installation of.docx 2 Fiber Ring Network Date: 1/9/2026 Prepared For: City of Prior Lake 4646 Dakota St SE Prior Lake, MN 55372-1714 kroach@PriorLakeMN.gov 9524479800 Prepared By: CIT Brian Olson Senior Account Executive Brian.Olson@citsolutions.net (651) 255-5782 https://www.citsolutions.net Executive Summary The customer intends to implement a fiber ring network to interconnect its locations and ensure redundancy. To optimize network performance and reliability, CIT recommends configuring the network to utilize OSPF-based routing protocols for transit between sites. This approach will eliminate potential spanning tree issues, minimize traffic disruptions, and ensure accurate routing across the network. As part of this initiative, Aruba 6200 and 6300 CX series switches will be deployed at each location to meet the Layer 3 routing requirements and support the proposed design. Statement of Work Kickoff/Meeting Call Switch Configuration Unbox and assemble hardware. Install latest firmware. Create device stacks/standalone: City Hall Current State 4 X 6300M 48G switches Post Scale State 3 X 6300M 48G switches 1 X 6300M 24SR10 switch NOTE: Hardware and effort to convert into Scale state quoted on different project. Final State: Adding 1 X 6300M 24SR10 switch to existing City Hall Stack Adding 1 X 10GB LR transceivers (link to PD) Police Department Using 1 X 6300M 48G switch (removed from City Hall) Adding 1 X 6300M 48G switch 2 X SFP56 DACs 1 X 10GB LR transceiver (link to City Hall) 1 X 10GB LR transceiver (link to Library) Library 1 X 6200M 24G switch 1 X 10GB LR transceiver (link to PD) 1 X 10GB LR transceiver (link to NorthWaterTower) 1 X 10GB LR transceiver (link to Fire2) NorthWaterTower 1 X 6200F 12G switch 1 X 10GB LR transciever (link to Library) 1 X 10GB LR transceiver (link to PublicWorks) Public Works 1 X 6200M 48G switch 1 X 10GB LR transceiver (link to NorthWaterTower) 1 X 10GB LR transceiver (link to Fire1) Fire1 1 X 6200F 12G switch 1 X 10GB LR transceiver (link to PublicWorks) 1 X 10GB LR transceiver (link to PriorLakeWTP) Prior Lake WTP 1 X 2930F switch (existing) 1 X 10GB LR transceiver (link to Fire1) 1 X 10GB ER transceiver (link to SMSC WTP) SMSC WTP 1 X 6200F 12G switch 1 X 10GB ER transceiver (link to Prior Lake WTP) 1 X 10GB LR transceiver (link to Fire2) Fire2 1 X 6200F 12G switch 1 X 10GB LR transceiver (link to SMSC WTP) 1 X 10GB LR transceiver (link to Library) SouthWaterTower 1 X 6200F 12G switch NOTE: utilizes existing copper connection to network, just needs L3 Transit network configuration. Create base switch configuration: User credentials SNMP NTP SSH management Uplinks Trunks VLANs Create OSPF Ring Networking Create Transit Layer3 /24 Network Subnet. Configure each switch/stack to be static assigned to Transit network. Configure necessary VLANs and Subnets needed for individual locations on switches. Configure OSPF for local switch subnets to broadcast to ring. Test OSPF routing to verify correct paths to other locations via ring. NOTE: Each Subnet used in local VLANs for each location must be unique subnets. Example Diagram (Not representative of actual Subnets in use): Review existing switching and transfer necessary configurations to new devices. Switch Cutover (downtime required - after hours recommended) Document existing patch connections and remove legacy cabling. Remove legacy switching. Move patching bays and prepare rack for new switching. Install new switching and connect to power and stacking cables. Patch connections to new switching using provided cabling. Verify connectivity and functionality of new switching. Cleanup cable management. Customer Considerations 10GBase-T optics require Cat5e or better cabling to function at 10GB connectivity. Post project QA checklist Project Management CIT will assign a dedicated resource to serve as the Project Manager (“Project Manager”). The Project Manager will be responsible for overseeing the project, coordinating CIT resources, and serving as the primary point of contact for the Customer. Responsibilities will include. Managing project scope, including facilitating and documenting formal change requests. Developing and maintaining the project schedule. Leading regular status meetings with stakeholders, in accordance with the frequency agreed in the Project Plan. Maintaining live project status updates within the Customer Portal, where the Customer may view reports at any time. Performing additional project management activities as defined in this Statement of Work Facilitate a formal project closure, which may include a Project Closure meeting. CIT Change Orders CIT establishes change management procedures to initiate changes to the services identified in the SOW. A change typically occurs when either party encounters any of the following situations during service delivery: Either party identifies new requirements not included in the original service’s scope Either party changes the direction and intent of this Service, which requires CIT to rework the services. Small Changes Changes less than 20% of the original scope will be managed informally with email verification by the PM. Large Changes Changes greater than 20% of the original scope will be managed with a formal approval process. Switch Network Diagram Proposal Summary Fiber Ring Network Quote information: Quote #4108939-1-B Prepared on: 1/9/2026 Expires: 2/8/2026 Account Executive: Brian Olson | Brian.Olson@citsolutions.net | (651) 255-5782 https://www.citsolutions.net Prepared for: City of Prior Lake 4646 Dakota St SE Prior Lake MN 55372-1714 Ship to: City of Prior Lake 4646 Dakota St SE Prior Lake, MN 55372-1714 One-time costs Optional Description Qty Unit Price Price Including Tax CIT Services $24,456.00 N CIT Project Management 11 $144.00 $1,584.00 N CIT Services Engineer 48 $211.50 $10,152.00 N CIT Services Engineer (After Hours)40 $318.00 $12,720.00 Patch Cables $171.00 N LC/LC 3 METER OM4 AQ DUPLEX PATCH CORD AQUA L.O OM 18 $9.50 $171.00 Aruba Hardware $74,006.80 N HPE Foundation Care Exchange - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange 1 $2,149.00 $2,149.00 N HPE Foundation Care Exchange - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange 5 $405.00 $2,025.00 N HPE Foundation Care Exchange - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange 1 $1,651.00 $1,651.00 N HPE Foundation Care Exchange - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange 1 $1,084.00 $1,084.00 N HPE Foundation Care Exchange - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange 1 $2,835.00 $2,835.00 N HPE Care Pack Foundation Care - Extended Service - 3 Year - Service - 9 x 5 x Next Business Day - Service Depot - Exchange - Electronic, Physical 1 $1,160.00 $1,160.00 N HPE CX 6300 Layer 3 Switch - 24 Ports - Manageable - 10 Gigabit Ethernet, 25 Gigabit Ethernet, 50 Gigabit Ethernet - 10GBase-T, 25GBase-X, 50GBase-X - 3 Layer Supported - Modular - 4 SFP Slots - 2880 W PoE Budget - Optical Fiber, Twisted Pair - PoE Ports - 1U - Rack-mountable, Cabinet Mount, Surface Mount, Compact 1 $8,639.80 $8,639.80 N HPE 6200F 12G Class4 PoE 2G/2SFP+ 139W Switch - 14 Ports - Manageable - Gigabit Ethernet, 10 Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - Modular - 2 SFP Slots - 23 W Power Consumption - Twisted Pair, Optical Fiber - Rack-mountable, Wall Mountable - Lifetime Limited Warranty 5 $1,233.87 $6,169.35 N HPE 6200M 48G Class4 PoE 4SFP+ Switch - 48 Ports - Manageable - Gigabit Ethernet, 10 Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - Modular - 76 W Power Consumption - 1440 W PoE Budget - Optical Fiber, Twisted Pair - PoE Ports - Rack-mountable, Surface Mount, Cabinet Mount 1 $5,032.84 $5,032.84 N HPE 6200M 24G Class4 PoE 4SFP+ Switch - 24 Ports - Manageable - 10 Gigabit Ethernet, Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - Modular - 60 W Power Consumption - 740 W PoE Budget - Optical Fiber, Twisted Pair - Rack-mountable, Surface Mount, Cabinet Mount 1 $3,304.79 $3,304.79 N HPE 50G SFP56 to SFP56 0.65m Direct Attach Copper Cable - 2.13 ft SFP56 Network Cable for Network Device - First End: 1 x SFP56 Network - Second End: 1 x SFP56 Network 4 $204.29 $817.16 N HPE X751 Front to Back Fan Tray - Front to Back Air Discharge Pattern 3 $322.30 $966.90 N HPE 6300M 48-port 1GbE Class 4 PoE and 4-port SFP56 Switch - 48 Ports - Manageable - 3 Layer Supported - Modular - 4 SFP Slots - Twisted Pair, Optical Fiber - 1U - Rack-mountable - Lifetime Limited Warranty 1 $6,550.60 $6,550.60 N HPE Aruba 2930F 48G PoE+ 4SFP+ Switch - 48 Ports - Manageable - 10 Gigabit Ethernet, Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - Modular - Twisted Pair, Optical Fiber - 1U - Rack- mountable, Desktop - Lifetime Limited Warranty 1 $3,542.51 $3,542.51 N HPE Aruba X372 54VDC 680W 100-240VAC Power Supply - 120 V AC, 230 V AC 8 $467.21 $3,737.68 N HPE 10G SFP+ LC ER 40km SMF Transceiver - For Data Networking, Optical Network - 1 x LC 10GBase- ER Network - Optical Fiber - Single-mode - 10 Gigabit Ethernet - 10GBase-ER - Plug-in Module 2 $3,431.81 $6,863.62 Subtotal:$98,633.80 Tax:$0.00 Total:$98,633.80 N HPE 10G SFP+ LC LR 10km SMF Transceiver - For Data Networking, Optical Network - 1 x LC 10GBase- LR Network - Optical Fiber - Single-mode - 10 Gigabit Ethernet - 10GBase-LR10 km Maximum Distance 15 $1,165.17 $17,477.55 Notes: Please note: Items marked with "Y" (Yes) in the optional column are not included in the subtotal, tax, or total calculations. Acceptance and Incorporation by Reference This Proposal, together with the terms and conditions set forth in the Master Services Agreement, Service Attachments and all other agreements identified on Exhibit A (the agreements identified on Exhibit A are hereafter collectively referred to as the "Ancillary Agreements") is between Computer Integration Technologies, a Minnesota corporation (sometimes referred to as "we," "us," "our," or "Provider"), and the customer identified on the signature block at the end of this Proposal (sometimes referred to as "You," Your," or "Client"). PRIORITY OF NEGOTIATED AGREEMENTS: Notwithstanding anything to the contrary herein, if Client and Provider have previously entered into a separately negotiated and mutually executed Master Services Agreement or a formal Amendment to the MSA ("Negotiated Agreement") with an effective date of 10/01/2025 or later, the terms of that Negotiated Agreement shall supersede any conflicting terms in the online Ancillary Agreements referenced on Exhibit A. If no such Negotiated Agreement exists, the following incorporation terms shall apply: Client and Provider expressly agree that the terms and conditions set forth in the Ancillary Agreements are hereby incorporated into this Proposal by reference as if fully set forth herein, regardless of whether Client separately executed any of the Ancillary Agreements. Notwithstanding that certain provisions of the Ancillary Agreements may not facially appear applicable to every transaction or circumstance governed by this Proposal, each such provision shall be interpreted broadly and in context, and shall apply and control to the extent such provision can reasonably be construed to apply to the rights, obligations, or subject matter hereof. This Proposal shall be effective and shall automatically become a legally binding agreement as of the first date upon which both Provider and Client have signed below (the "Effective Date"). Provider and Client are sometimes referred to separately as a "Party", or collectively as the "Parties." Any capitalized terms in this Proposal not defined herein shall have the meaning provided in any Ancillary Agreement(s) defining such capitalized term. If there is a direct conflict between this Proposal and any term or condition set forth in any of the Ancillary Agreements, the conflicting term or condition in this Proposal shall control. By signing or accepting this Proposal, Client acknowledges, represents, and warrants to Provider that Client has read and agrees to all terms and conditions set forth in the Ancillary Agreements on the Effective Date. The Parties agree that electronic signatures on this Proposal shall be relied upon and shall bind the Parties to the terms and conditions stated or incorporated by reference herein. Each Party hereby warrants and represents that such Party is authorized to execute this Proposal and perform the undertakings set forth or incorporated herein. This Proposal supersedes all prior negotiations, proposals, orders, agreements and communications between the Parties regarding all matters expressly addressed or within the reasonable scope of this Proposal or the Ancillary Agreements. Client acknowledges and agrees that Provider may, from time to time, revise the terms and conditions of the Ancillary Agreements, provided that any such revision shall be effective only in accordance with applicable law, including prevailing legal standards for enforceable "clickwrap" or equivalent electronic consent mechanisms. Revised terms or conditions shall become binding and effective upon the earlier of: (a) Client's continued use of the applicable products or services following reasonably conspicuous notice and opportunity for Client to review the revised term(s) or condition(s); or (b) Client's affirmative acceptance of the revised term(s) via a click- through or similar method reasonably designed to confirm assent. Provider shall make revised terms reasonably available for Client review which shall indicate the date of last revision. If Client does not agree to any revised term(s), Client must discontinue use of the affected products or services and may terminate this Proposal only in accordance with termination provisions set forth in the Ancillary Agreements. Any revision(s) to the terms or conditions of the Ancillary Agreements by Provider shall apply only prospectively, unless otherwise required by applicable law or expressly stated in the revised terms. Client further agrees that the terms of the Ancillary Agreements shall apply not only to the specific transaction described in this Proposal, but also to all other current and future transactions between Client and Provider unless and until such terms are superseded by a subsequently executed Proposal or Ancillary Agreement. Both of the Parties, acting through their respectively authorized officers, agents, or representatives hereby execute this Proposal with the intention of being bound hereby. Exhibit A Click the buttons below to view the linked documents. Master Services Agreement Services Attachment for Managed Services Service Attachment for Access Control Services Service Attachment for Managed Video Surveillance Schedule of Services Data Processing Agreement Schedule of Third-Party Services IN WITNESS WHEREOF, this Order Form is agreed to by the parties below and entered into as of the Order Effective Date. CIT Signature: Name : Brian Olson City of Prior Lake Signature: Name: Date: CAMPBELL LAKE SPRING LAKE BLIND LAKE CLEARY LAKE BUCK LAKE HAAS LAKE LOWER PRIOR LAKE O'DOWD LAKE PIKE LAKE MCCOLL POND MYSTIC LAKE CATES LAKE ARCTIC LAKEHOWARD LAKE UPPER PRIOR LAKE 44 42 42 42 27 27 21 12 18 87 16 23 14 17 17 83 82 21 21 13 13 282 Feet: 38,854 Miles: 7.36 Feet: 640 Miles: 0.12 Feet: 4,277 Miles: 0.81 Feet: 7,056 Miles: 1.34 Feet: 12,880 Miles: 2.44 Feet: 63,627 Miles: 12.05 Feet: 64,407 Miles: 12.2 Cedarwood St WT Summit Booster Tower St WT Well 3 Well 4 Well 5 Wilds Booster, Well 6 Well 7 Well 8, 9 Fire Hall 2 Library City Hall PL WTF Fire Hall 1 Maintenance Center SMSC North WTF Fiber Switches Existing Proposed Fiber Switch Segments Existing Proposed SCADA Fiber Upgrades This product is for informational purposes and is not suitable for legal, engineering, or surveying purposes. This product has been produced by the City of Prior Lake for the sole purpose of geographic reference. No warranty is made by the City of Prior Lake regarding specific accuracy or completeness. 0 1 Miles ¯ 2025