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Home My WebLink AboutAugust 19, 2010 ~) ~ MEETING DATE: AGENDA #: PREPARED BY: PRESENTER: AGENDA ITEM: DISCUSSION: I 4646 Dakota Street SE Prior Lake. MN 55372 CITY COUNCIL AGENDA REPORT June 21, 2010 10C AI Friedges, Parks and Fleet Supervisor AI Friedges, Parks and Fleet Supervisor CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS FOR THE PURCHASE AND INSTALLATION OF A PLAY STRUCTURE, PERGOLA AND APPURTENANT EQUIPMENT AT STONEBRIAR PARK. Introduction The purpose of this agenda item is to seek City Council authorization for the purchase and installation of a play structure and appurtenant equipment at Stonebriar Park. Historv As part of the Stonebriar PUD the Developer provided $35,400 along with land for construction of a play structure and pergola. Each year, the City Council adopts the Capital Improvement Program (CIP) which involves funding for various improvement projects. The 2010-2014 CIP proposed construction of the Stonebriar pergola in 2010 and play structure in 2011. On May 17, 2010 the City Council received a report with regards Stonebriar Park. Based on that presentation the City Council directed that the play structure and pergola be constructed this year. The funding is available and there are costs savings associated with completing both improvements at the same time. The 2011-2015 CIP has been ~~d;i t1~ , modified accordingly. . .----- .c;aA ,.)J~'i>f,4L1im accordance with State and City purchasing requirements, staff is seeking 5i~6L&JS (J-O f f) I' authorization for the purchase and installation of a play structure from fl~..~ ~ Flagship Recreation for Stonebriar Park, materials for pergola construction -n /A- and appurtenant equipment. ~,4.~o 'l W .3 f~Utt-.1-tt 4., , Le-c,Jc~ ~,if~AJ II, I'} 7' LI./2- (j)~ Current Circumstances Stonebriar Park is a new park receiving playground equipment for the first time. The play structure to be installed will meet the Americans with Disabilities Act (ADA) accessibi~ty standards and Consumer Product Safety Commission (CPSC) guidelines. The new playground equipment will be modular, meet the most current safety standards, provide improved accessibility and will be durable and attractive. In addition to the play equipment a small pergola, benches, a trast) receptical and fencing will also be installed. Conclusion A total of three bids were received for the play structure.Jt--' ---'i!tas' ~I()..... G:\AGENDA REPORTS AND RESOLUTIONS\2010\06 21\Stonebriar Park Improvements agenda.docG:\AGENDA REPORTS AND RESOLUTIONS\2010\06 21\Stonebriar Park Improvements agenda. doc Parks Advisory Committee Minutes 6/17/10 6:03 p.m. - 6:45 p.m. 1. CALL TO ORDER: Meeting called to order at 6:03 pm by Chair Ruhme Members Present: Mike Feriancek, Ron Ceminsky, Kyle Haugen, Kelly Loose, Eric Spieler, Dan Ruhme Members Absent: Kendall Larson Staff Present: Al Friedges, Angie Barstad Citv Council Liaison: Ken Hedberg / 2. APPROVAL OF JUNE AGENDA:, Al Friedges recommended adding #7 Stonebriar Park Improvements to the agenda and a workshop be held after this PAC meeting to discuss Park Utilization. Motion to approve the agenda with the addition of #7 and a workshop after the June 1 ih PAC meeting was made by Mike Feriancek, Second by Kyle Haugen; motion carried 3. APPROVAL OF MAY MEETING MINUTES:, Motion to approve the meeting minutes by Mike Feriancek, Second by Eric Spieler; motion carried 4. FUTURE PARK UTILIZATION:, Friedges: Staff was asked to research and provide the following: a break down of passive and active parks, amenities in all parks and the cost of these amenities, cost per acre for maintenance, which parks could be consolidated and rank parks by usage. Staff has accomplished all tasks accept for cost per acre for maintenance and ranking parks by usage. This will all be discussed in the workshop that follows the PAC meeting tonight. No action required. 5. COMMUNITY GARDEN DONATION, Frieges: The Prior Lake Rotary donated $1,000 out of their sustaining community budget for maintenance and up keep at the Community Gardens. The Community Garden Board decided to use this money to install a fence to keep animals away from the gardens. This fence will be installed in the next 1 - 2 weeks. Ron Ceminsky and Community Garden Board members will be present at one of the next Rotary meetings to accept the donation. No action required. 6. PROJECT UPDATES Friedges: Parks maintenance has been working on the following projects: Watzls Point - Tore out retaining wall and replaced it with a new cement block wall, made the beach and concession area handicap accessible by installing a side walk from the handicap parking space to the front of the concession building/beach, replace all landscaping and re- seeded on the south side of the concession building. Lakefront Band shell - applied a fresh coat of pain on the entire band shell Air Knifing Trees - This will be done to all City trees in the parks in Prior Lake that have been planted too deep to stop the root girdling No action required 7. STONEBRlAR PARK IMPROVEMENTS, Friedges: Parks maintenance will be adding play equipment, 4 feet high chain link safety fence and a pergola to this park. A total of $35,400 has been allotted through developer fees. The total cost for these improvements came in at $35,310. These park plans will be brought to the 6/21 City Council meeting for approval. No action required 8. RECREATION UPDATES, Barstad: We still have room in our summer programs. We just completed our first week of programs which included Summer Supremo, Mini Sport Camp, adult tennis lessons, water ski lessons. The kids at Summer Supremo played an obstacle course game which ended with them swimming through green jello. The kids loved it and we all had a great time. Tot lot and playgrounds start next week. Attendance is up especially on the Tuesday/Thursday programs. I hired additional staff to help with the larger number of participants. Our first neighborhood park party will be June 24 at Raspberry Ridge and Boudins Park. This is free for all ages and will be held from 6pm - 8pm. My staff will be doing crafts, games, face painting, etc. The fire and police will also be there. It is a great time for neighbors to get out, meet each other and get to know their neighborhood. Go to www.oriorlakerecreation.com for a list of all of our programs/trips/events. No action required 9. FUTURE MEETING DATE - Julv 15th. 6D.m. in the Citv Council Chambers Motion to adjourn was made by Kyle Haugen, Second by Mike Feriancek, motion carried. The meeting adjourned at 6:45 p.m. Submitted by Angie Barstad, Recreation Coordinator " ;......' I II111 - !llli 1111. bit ...a 1111 ....."'0 " / ;...... i 11111 ~ !III~I lill. I~i i!i- ~I& iii .......ClIIO " ,/ r! I 1 ~ I ~ I ~! II ~ I ~-I~II . ~--,.. " . ,-----........... /" " /" " " , .' , " , / \ I , I \ / \ I ~_____, r-----~ : I I : - ( I I I I I II . I : ; - -i : I I I I I I I..... ,.... I I I I I I ~ I I l:.~ I i i.l .-::x I ! I I i r-----J ~-----, , .....----\--,.... / "..... ", I " \ \ / / ',\ ~~---- f ", \ ".....;" ...." " t.. ~ ',I / // \ pi ........- '..I I " \ _ I ,....-___.......... I I ........--,----..... , II I \ / I 'l. II[ --~-------r' 1'\ J ";'....t--~-+...../ II! \ \ / ..... il. I ~ \,..\ // IIliC{ !ll$rU,.L L'-------- .;, ,. I 'T -----.... ___2G~)~-4J ~~~~t~. ~ '\: r r;~ T W-1J I() .. .! I d.k L I / \ T 1!Ii" --- ........",,/ ~'-1 r~~I-- ~ \ ~ I \ ,/ ~ ' ..- , ... .....,""------ ~ J. .' 29'-r" Jill I I . ... ~~fl; I_ lia 5 .1 ;1 'III! . ,". .'\ d~(iI.._. .rt. ,~~\ II~ IiIi '~7 '/ '/ MEETING DATE: AGENDA #: PREPARED BY: PRESENTER: AGENDA ITEM: DISCUSSION: I U' \ / ~~ 1''1-/..:6/-" L,L (JIl./.. ;. 1......", It:,,'} ~):-/.IL'''-2';'L Ii.. 'j / '5 Lf- I} I 4646 Dakota Street SE Prior Lake. MN 55372 CITY COUNCIL AGENDA REPORT June 21, 2010 10C AI Friedges, Parks and Fleet Supervisor AI Friedges, Parks and Fleet Supervisor CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS FOR THE PURCHASE AND INSTALLATION OF A PLAY STRUCTURE, PERGOLA AND APPURTENANT EQUIPMENT AT STONEBRIAR PARK. Introduction The purpose of this agenda item is to seek City Council authorization for the purchase and installation of a play structure and appurtenant equipment at Stonebriar Park. Historv As part of the Stonebriar PUD the Developer provided $35,400 along with land for construction of a play structure and pergola. Each year, the City Council adopts the Capital Improvement Program (CIP) which involves funding for various improvement projects. The 2010-2014 CIP proposed construction of the Stonebriar pergola in 2010 and play structure in 2011. On May 17, 2010 the City Council received a report with regards Stonebriar Park. Based on that presentation the City Council directed that the play structure and pergola be constructed this year. The funding is available and there are costs savings associated with completing both improvements at the same time. The 2011-2015 CIP has been modified accordingly. . I t? .'~ ,-Iii (/If"'; {.j.~ .;{,Lt),dn accordance with State and City purchasing requirements, staff is seeking ~-i4 L -' r .'-t i (',;:' J r ( authorization for the purchase and installation of a play structure from r ,- 1, Flagship Recreation for Stone briar Park, materials for pergola construction ", (-i'-L 4.-'- !,t- and appurtenant equipment. "., L . II- ' //1 ( /: L./ ) >-~ Current Circumstances Stonebriar Park is a new park receiving playground equipment for the first time. The play structure to be installed will meet the Americans with Disabilities Act (ADA) accessibilHy standards and Consumer Product Safety Commission (CPSC) guidelines. The new playground equipment will be modular, meet the most current safety standards, provide improved accessibility and will be durable and attractive. In addition to the play equipment a small pergola, benches, a trast) receptical and fencing will also be installed. Conclusion A total of three bids were received for the play structure ~~~ "~J~ II'~ (,\ACENDA REPORTS AND RESOLUTICt~:)\2()10\O() 21\Stoncbrlar P8rk improvemonts agonda.docG:\AGENDA REPORTS AND RESOLUTIONS\20 1 0\06 21 \Stoncbriar Park Improvements agenda. doc @~ ISSUES: (V FINANCIAL IMPACT: ~o'" S ~~7 ./ I i.,,' i , ./ f. I ~1 ,( <: , v ' \ , I l ;/ f . .' ,)r.1 Vendor Flanagan Sales I St. Croix Recreation I Flagship Recreation Manufacturer Little Tikes Plavcraft . Landscape Structures Bid Price $20.391.62 $20,390.15 $20,060.00 , The City has purchase Landscape Structures equipment and installed it in four of our parks. Staff is satisfied with the past performance of both the equipment and the installer. To help reduce costs, City staff will provide construction services for this improvement project. The Parks division of Public Works crew will complete all grading and preparation work including installing the wood carpet resilient surface, drainage tile, preparing subgrade for curb and sidewalk and completing all landscapes and installation of benches and garbage receptacles. In addition to the installation of the play equipment, a small pergola, approximately 350 feet of chain link fence and a bituminous trail connecting the existing trail to the proposed play equipment will be constructed. The total estimated cost to complete the play equipment, construct the pergola and install the bituminous trail and chain link fence is ail ~ :Iows: I Improvement Resilient surface (wood carpet) Drain tile / fabric Pea rock I Curb/border I ADA sidewalks/pads Class #5 Top soil/grading Benches/garbage receptacles I Material for pergola I Chain link fence (350 feet) Seed , Cost I $2,500 $1.200 $500 $2,200 $1,200 $450 $1 ,400 $2,500 $1,800 $1,000 $500 $15,250, Total The play structure is designed to serve children aged two to five. Kids aged five to 12 have the option to utilize an existing play structure designed for that age group across the street at Willows Park. The play structure that Flagship Recreation proposed to supply and install meets the City of Prior Lake's:requirements for children aged two to five. Additionally, Flagship Recreation's design of the play equipment meets the most current ADA accessibility standards and CPSC guidelines. There is $35,400 allotted for play equipment and park development for Stonebriar Park. The total estimated project cost including the play equipment, resilient surface, curb, sidewalks, chain link fence, material for the pergola and miscellaneous items will not exceed $35,310. All purchases will be completed in accordance with the City of Prior Lake's G:\AGENDA REPORTS AND RESOLUTIONS\2010\06 21\StonebriarPark Improvements agenda.doc 2 r 4646 Dakota Street SE Prior Lake. MN 55372 RESOLUTION 1 a-xxx A RESOLUTION ACCEPTING BIDS FOR THE PURCHASE AND INSTALLATION OF A PLAY STRUCTURE, PERGOLA AND APPURTENANT EQUIPMENT AT STONEBRIAR PARK Motion By: Second By: WHEREAS, A play structure at Stonebriar Park has been identified by the Capital Improvement Plan (CIP) for installation in 2010; and WHEREAS, The City Council is committed to providing safe, accessible play equipment and other park amenities in accordance with the comprehensive park and trail plan; and WHEREAS, Playgrounds provide for physical and mental stimulation and are considered a high priority in , the development of the Prior Lake park system; and WHEREAS, . A total of three bids were received for playground equipment as follows: Vendor FlanaQan Sales St. Croix Recreation I Flagship Recreation And I Manufacturer I Little Tikes I Playcraft I Landscape Structures I Bid Price I $20,391.62 I $20,390.15 I $20,060.00 WHEREAS, Flagship Recreation was the lowest responsible bid for a total cost of $20,060; and WHEREAS, Staff is authorized to purchase in accordance with the City Purchase Policy resilient surface, train tile/fabric, pea rock, class #5, benches, garbage receptacles, materials for the pergola, chain link fence, boulders, top soil, grass seed and the installation of sidewalks and curb border for a total cost not to exceed as follows: I Improvement I Resilient surface (wood carpet) I Drain tile / fabric Pea rock Curb/border I ADA sidewalks/pads I Class #5 I Top soil/gradinQ I Benches/Qarbage receptacles I Material for perQola Chain link fence (350 feet) Seed I Total Cost. j $2,500 $1,200 $500 $2,200 $1,200 $450 $1 ,400 $2,500 $1 ;800 $1,000 $500 I $15,250 , WHEREAS, The City's CIP scheduled this construction in 2010 and allocated funds accordingly. G:\AGENDA REPORTS AND RESOLUTIONS\2010\06 21\Stonebriar Park Improvements resolulion.docG:\AGENDA REPORTS AND RESOLUTIONS\20 1 0\06 21 \Stonebriar Park Improvements resolution. doc I NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Staff is authorized to purchase play equipment from Flagship Recreation for a cost not to exceed $20,060. 3. Staff is authorized to purchase resilient surface, train tile/fabric, pea rock, class #5, benches, garbage receptacles, materials for the pergola, chain link fence, boulders, top soil, grass seed and the installation of sidewalks and curb border per the City's purchasing policy in an amount not to exceed $15,250. 4. The funding shall come from the Capital Park Fund, Account # 225-45142-530. PASSED AND ADOPTED THIS 21st DAY OF JUNE 2010. YES NO I Myser I Erickson I Hedberg I Keeney I Millar Mvser Erickson Hedberg Keeney Millar Frank Boyles, City Manager G:IAGENDA REPORTS AND RESOLUTIONS\2010\06 21\Stonebriar Park Improvements resolution. doc 2 I Purchase Policy. The required funds are available in the Capital Park Fund. ALTERNATIVES: 1. Approve a resolution accepting the bid in the amount of $20,060 from Flagship recreation for play equipment and authorizing staff to expend an amount not to exceed $15,250 for appurtenant equipment and materials. 2. Table this agenda item for a specific reason and provide staff with direction. 3. Deny this agenda item for a specific reason and provide staff with direction. RECOMMENDED Alternative #1. MOTION: Reviewed by: Frank Boyles, City Manager G:\AGENDA REPORTS AND RESOLUTIONS\2010\06 21\Stonebriar Park Improvements agenda.doc 3