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HomeMy WebLinkAboutNovember 8, 200416200 Eagle Creek Avenue $.E. Prior Lake, MN 55372-1714 PARK ADVISORY COMMITTEE MEETING MONDAY, NOVEMBER 8, 2004 PRIOR LAKE MAINTENANCE CENTER 17073 Adelmann Street 6:00 p.m. 1. Call to Order 2. Approval of Meetinq Minutes a. Approval of October 11,2004 Meeting Minutes 3. Old Business a. New PAC Members. b. DowntoWn Grand Reopening & Autumn Gathering update. c. Frisbee Golf update. d. Dance Studio rental update. e. Sandpoint Beach and Ponds Park Concession/Restroom Facilities Improvements. f. PLSHA Operation at Lakefront Park, Winter 2004-05 update. 4. New Business a. PAC Bylaw update - Membership. b. Youth Athletic Organization Liaisons. c. Thomas Ryan Memorial Park Field Lighting. d. Bike and non-motorized watercraft rental concession. e. Winter recreation program preview. f. Winter Maintenance Policy for 2004-05. g. Memorial Tree and Bench Program update. 5. Other Business 6. Future Meeting Date a. December 13, 2004 7. Adjournment www. cityofpriorlake, com Phone 952.447.4230 / Fax 952.447.4245 PARKS ADVISORY COMMITTEE MEETING MINUTES FOR OCTOBER 11, 2004 The meeting was called to order at 6:05 pm, on Monday, October 11, 2004, at the Maintenance Facility. Members present were Lori Helgestad, Pat McFadden, Tom Borger (arrived at 7:30 p.m.), Mike Feriancek, and Ruth Harris. Also in attendance were Public Works Director Bud OsmundSon, Parks and Fleet Supervisor Al Friedges, Recreation Supervisor Chris Esser and guest Mark Schroeder (arrived at 7:00 p.m). Approval of the September 13, 2004 Meeting Minutes: Motion by McFadden to approve the September 13, 2004 Meeting Minutes. Second by Helgestad. Ayes: 4. Nays: 0. Downtown Grand Reopening & Autumn Gatherinq Update: Recreation Supervisor Esser distributed an updated Downtown Grand Reopening & Autumn Gathering information sheet that included event schedule, highlights, road closure and parking information, and a comprehensive map of how the event will be set up along Main Avenue and Dakota Street. The event is scheduled to take place on Saturday, October 16, 2004 from 11:00 AM to 2:00 PM. The downtown businesses will be showcase and included with the Mayor and City Council members in a ribbon cutting promptly at 11:00 AM. PAC members were invited to attend and a few inquired about volunteering to help out during the event. Skate Park Update: Recreation Supervisor Esser provided an update regarding recommended improvements to the Lakefront Skate Park for the 2005 operating season. In response to City Council and Parks Advisory Committee recommendations Recreation Supervisor Esser reviewed a memo outlining the 2005 improvements. Improvements include: · A reconfiguration of the existing modular equipment. · Purchase of three new pieces to add to the existing equipment. · User fee elimination. T Esser stated that the elimination of the user fee would be the most significant change, hopefully keeping the skate park attractive to past users and aid in attracting new users. PAC members were in agreement, pointing to the attendance figures that triple when the park has been offered free of charge. Esser also stated that the reconfiguration and new equipment pieces would keep the park fresh and interesting to users. When asked how the new pieces will fit in with the existing equipment, Esser responded that the three new pieces to be purchased are stand-alone pieces that will not have to be connected to anything and technically fall under the Tier I classification because they are all less than four feet in height. Esser added that for the reconfiguration, several skate park users have been contacted and will be meeting up at the park to suggest a reconfiguration strategy. All changes for next season will be ready for the 2005 season opening; tentatively scheduled for May 7, 2005. Motion by McFadden to support recommended changes for the 2005 Lakefront Skate Park operating season. Second by Helgestad. Ayes: 4. Nays: 0. Sand Point Beach and Ponds Park Concession/Restroom Facilitie,~ Improvements: Parks and Fleet Supervisor Friedges reported that at the September 20, 2004 City Council meeting $12,350 was approved to hire an architect to design the additions and improvements to the existing concession and restroom facilities at Sand Point Beach and at The Ponds Park. The architect is currently working on the floor plan and will have a preliminary design ready for review by November 1. Friedges also reminded the PAC that the next step would be for the plans and specifications to be approved by the City Council along with the authorization to solicit bids for the project. The reconstruction project will provide buildings that are accessible according to the Americans with Disabilities Act (ADA) and more up to date for concession sales, restrooms, and Beach staff. Prior Lake-Savaqe Hockey Association Operation at Lakefront Park, Winter 2004- 05: Parks and Fleet Supervisor Friedges reviewed the evolving agreement with the Prior Lake-Savage Hockey Association (PLSHA) for the operation of the winter skating rinks at Lakefront Park. Last season the PLSHA assisted with the maintenance of the rink surfaces by using a Zamboni ice resurfacer and a large group of volunteers. Unfortunately, the PLSHA is no longer able to use the storage facility from last year; so for this season the city council approved the use of a building on the Kop property for the Zamboni storage. The parks crew is retrofitting the building, with Meda Kop's permission, at a cost not to exceed $20,000 as approved by the city council. The improvement to the building include: · Pouring a cement floor with a drain. · Installing four, 20 amp electrical circuits. · Installing the necessary gas lines for the water heaters. · Installing a garage-style door for access. · Updating the well located on-site for utilization as a water source. · Installing plywood walls with insulation and the necessary lighting fixtures. In addition to the interior improvements, the site will include a bituminous path extension connecting the existing park trail to the building for access to the park with adjacent parking stalls for no more than three vehicles. The project will be completed by early December, in time for the ice maintenance to begin, weather permitting. Esser and Friedges are scheduled to meet with PLSHA members to iron out the details of the agreement immediately following the PAC meeting. Park Advisory Committee Membership: Recreation Supervisor Esser announced that three community members had applied for membership with the PAC. Incumbent Pat McFadden along with two new community members had applied. Lori Helgestad has decided to end her term on the PAC and did not apply to renew her term. The three applicants are scheduled to be interviewed by City Manager, Frank Boyles, PAC City Council Liaison LeMair, PAC Chair Feriancek, and Recreation Supervisor Esser. After the interviews, PAC appointments will be recommended to the city council to consider at their regular meeting on October 18. If approved, the new members will be in place for the November PAC meeting. The PAC members thanked Lori Helgestad for her three years of service. Helgestad is scheduled to be recognized by the city council on November 1. Other Business: Chair Feriancek recommended that the PAC invite representatives from the youth athletic organizations of soccer, hockey, and PLAY to attend PAC meetings on a regular basis. Esser offered to draft a letter of invitation to send to the board of directors of the respective organizations. MOTION by Harris to invite youth athletic associations to appoint a liaison to the Parks Advisory Committee. Second by McFadden. Ayes: 4. Nays: 0. Pat McFadden recommended that Parks Maintenance look into cleaning the pond located adjacent to City Hall on CR 21. Parks and Fleet Supervisor Friedges explained that a large portion of the.shoreline of the pond is on private property, restricting access to city crews. McFadden recommended for city crews to clean up what they can on the city owned portions of the shoreline and pond. Friedges agreed. MOTION by Harris to adjourn. Second by McFadden. Ayes: 5. Nays: 0. Respectfully submitted, Christopher J. Esser