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HomeMy WebLinkAboutMarch, 1975TO: Park Board Members FROM: P. R. Devitt, Secretary DATE: March 3, 1975 SUBJECT: Minutes from 75-3 Meeting The Park Board held meeting 75-3 at the City Hall on February 18, 1975 at 8:00 P.M. Members present: Devitt, Kalton, Patchin, Williams. Guests were: W. Sullivan, M. McGuire, Jim White (Israelson & Associates), Mr. DiPaolo (Tennis Club). Patchin called meeting to order. I. LAKE FRONT PARK ~ ill Ill I I I A. Skating Pond to be cleared - Sullivan to send letter to V.F.W. expressing our disappointment in the maintenance of the skating pond in the gravel washer area. B. Extension of snowmobile trails - At the request of the Police Department, the Park Board agreed to defer the extension of the snowmobile trk~s until the 1975/76 season. C. Grading plans - Jim White of Israelson & Associates, presented the grading and seeding specifications and plans for Project 7&-15. Bid must be advertised in one legal paper and a contractors bulletin. Project to be completed by June 30th at an estimated cost of $25,300.00. M/S/P - Williams/Devitt - Accept Israelson & Associates grading and seeding specifications for Project 7&-15 and have advertised in time so bids are returned by the March 25th Park Board Meeting. Williams to review with the Council on when they want to get involved on projects of this magnitude. Do they want to be informed at the time of the Engineer's presentation or when the bids have been submitted. D. Water Quality Study of Pond - M/S/P - Williams/Devitt - Reject Barr Engineer- ing's proposal of January 28, 1975, and pursue preliminary investigation of the pond in the gravel washer area ourselves. Sullivan to send letter to Barr Engineering indicating we sre not in need of their services at this time and thanking them for their initial response. Sullivan to get appropriate individuals ready to look at pond in gravel washer area. E. Spring Tree Planting - A DNR representative will be in Prior Lake on Thursday, February 20th to assist with the tree planting April 25, 1975. Sullivan to have a color scheme map for presentation to the Park Board at the March 11th meeting. Leaders of the various organizations should be invited to the March 25th meeting so a coordinated program can be established for the planting of the trees. (i) E. Spring Tree Planting continued: Sullivan also to obtain planting instructions and what tools are necessary from the DNR representative. F. Other - No Discussion II. WILLOWS PARK A. Improvement Plan - Sullivan to have Tooker present final development plan at the March llth meeting. B. Other - No Biscussion III. NORTH SHORE OAKS PARK ,, ,,, , A. Preliminary Plan - Tooker was assigned development plan at the October 8, 1974 meeting. Sullivan to have Tooker present preliminary plans at the March llth meeting. B. Dedication of Second Addition - No further information on when Second Addition is to be dedicated. C. Other - No Discussion IV. BOUDINS PARK No Discussion V. MEMORIAL PARK __ No Discussion VI. GREEN OAKS PARK A. Retain Tooker for preliminary plan- There was some discussion as whether Tooker should work on a development plan when the title has not yet been received. Concensus of the board was to let Tooker continue with the develop- ment plan at his own pace. B. Has title been received? - No VII. OTHER BUSINESS A. Financial Report - MCGuire distributed and reviewed the Park Capital and Operating Funds financial status for 1974. - See Attachment? B. Additional Park Board Members - Patchin to contact Louise Anderson to see if she would be interested in joining the Park Board. C. Purchase of Chain Saw - M/S/P - Kalton/Patchin- Park Board to contribute 5~ towards the purchase of chain saw. Total costs not to exceed $250.00 Park Board costs not to exceed $125.00 D. All terrain vehidles - No all terrain vehicles allowed on snowmobile trails. Reference - Ordinance 74-5, Section I. (2) E. Other 1. McGuire would like input from the Park Board members as to what they think needs to be done in the parks this summer. 2. Sullivan sta~sd ~we might be in vialation of laws by having wood piles in Lake Front Community Park. Sullivan to use his discretion in getting rid of the wood as soon as possible. Devitt indicated that dead trees adjacent to non-park properties should be removed before they cause damage to other peoples properties. Park Board agreed that a tree removal plan should be established after the trees have blossomed~i~inC~the~P~g. Next meeting is Tuesday, March 11, 1975 @ 8:00 P.M., in the City Council Chambers. (3) '-~:'~' TO: Park Board Membe FROM: P. R. Devitt - Secretary DATE: March 14, 1975 .~BJ: Minutes from 75-4 Meeting F IL O 1. 8 1975 The Park Board held meeting 75-4 at the City Hall on March 11, 1975 at 8:00 PM. Members present; Devitt, Patchin, Williams - Absent; Kalton. Guests were; W. Sullivan, Bob Singewald (Snowmobiles). I. Lakefront Park A. Water Quality Study of Pond - 1. Consultation with B. Patterson - Patchin read a pond study proposal from Patterson. Patterson is familiar with the watershed area and the gravel washer pond. Cost estimates for the study is $1100.00 to $1825.00. W. Sullivan to follow-up with Patterson to find out exactly what we get for $1100.00 to $1825.00, what happens after the study is completed (what is park boards next step), if U of M assistance can be used in performing his study to help re- duce costs. 2. Other available c~onsulting services - Sullivan to continue pursuing assistance from U of M. B. Spring Tree Planting - 1. Report by Sullivan - Sullivan reviewed a color scheme map of the tree planting program-' The plan shows mainly the planting of seedlings where trees do, not exist today. Some areas cannot be planted because of the grading project planned for the park this Spring. M/S/P Patchin/Williams - Plant areas 5, 6, 11, 16, 19, 20 and 21 this Spring and stock farm the rest. See attached map area numbers. W. Sullivan to contact DNR representative to obtain more specifics about stock farming the trees. Such as: how big of an area is required, tree planting device, how far apart should the trees be, how deep does the soil need to be plowed, what trees can be planted next to each other, what trees can't be stock farmed, etc. 2. Invite group leaders to 3/25 meeting - Sullivan will be meet- ing with Mrs. Hagar~ on March 18th to review the planting pro- gram. Sullivan t° invite all group leaders who have expressed an interest in the p~ogram to the March 25 meeting. C. Other - 1. Bob Singewald reviewed the snowmobiling problems within the park. The park board expressed its disappointment about the snowmo- biles straying from trails and concern about the damage to seed- lings next winter if the practice continues. Singewald indica- ted a committee has been appointed by the City Council to re- view snowmobiling in the park. The committee's proposal will then be presented to the park board. Willows Park A. Development Plan - No discussion. Tooker to present at March 25 meeting. B. Other - No discussion. III. North Shore Oaks Park A. Discussion of Preliminary Plan- No discussion. Tooker to pre- sent at March 25 meeting. B. Other - No discussion. IV. Boudins Park A. Grade Over Skating Rink for Spring Seeding - Williams indicated that seeding has to be delayed until after the area has been upgraded with fill from Summer construction. When bids are received at the March 25 meeting, the selected bidder will have to be advised accordingly. B. Other - No discussion. V. Memorial Park A. Spring Clean-up, Ball Park and Picnic Grounds - There may be very little volunteer help for park clean-up because it coin- cides with the tree planting program. B. Re-setting of Fence Posts - No discussion. C. Other - Sullivan to have maintenance crew ~ch'ange the rest room doors and install protective wire around windows~as defined in the December 16 meeting minutes. VI. Green Oaks Park A. Preliminary Plan - No discussion. Tooker to present at March 25 meeting. B. Has Title Been Received? - Not yet. C. Other - No discussion. VII. Other Business A. Request by Council that We Move Meetings to 2nd and 4th Thursdays - M/S/P WilliamS/Devitt - to have meetings every second and fourth Thursdays. In favor - Patchin, Williams; opposed - Devitt. B. Bid Acceptance Procedure - Expenditure~ approval for Major Pro- jects {over $1,000.00) must go before the City Council after it is approved by the Park Board and prior to any financial commitment. C. Park Work Schedule for Summer Months - Some ideas for Summer Park Projects are: - Erect fence between Haskins and Park property. · ....... Reset fence posts at Memorial Park in concrete. - Remove miscellaneous fences within Lakefront Park - Save what material is salvageable. C. Cont. - Remove dying trees in the park. - Clean-up Memorial Park. - Upgrade entrance road into gravel wash area and remove ramp and concrete bunkers. - Repair snowfence on trails in Lakefront Park to prevent mini- bikes. - Erect park boundry and vehicle restriction signs around the periphery of the parks. D. Other - 1. M/S/P Williams/Devitt - Authorize McGuire to hire, at his discretion, two part-time park employees for the Summer. 2. M/S/P Williams/Patchin - Purchase 50 vehicle restriction signs for installation around the periphery of the parks. Sullivan to obtain cost estimates for these signs by the March 25 meeting. 3. Williams recommended Gene Brumfield as a possible candidate for the Park Board. 4. Williams received status of public lake access near Dubar Marine. E. Boudin asking $120,000.00. DNR appraisal was around $35,000.00. 5. M/S/P Williams/Devitt ~ Recommended to the City Council that THE TREES development project (Omega Investment) be assessed $1,200.00 for platting dedicat-ion. Money is recommended in lieu of land. The $1,200.00 is computed as follows: 6 Acres X $4,000.00/Acre = $24,000.00 $24,000.00 X .05 = $1,200.00 Next meeting is March 25 in the City Council Chambers. P. R. Devitt, Secretary Park Boar'd ! ! °~ .. ! ! t I · ., · CITY OF PRIOR LAKE, MINNESOTA 55372 The Park Board meets at 7:50 P.M. instead of 8:00 P.M., next Tuesday night. (March 25, 1975) THE CENTER OF LAKE COUNTRY CALL TO ORDER AGENDA PARK BOARD MEETING March 25, 1975 7:30 P.M. MINUTES OF PREVIOUS MEETING - APPROVAL I · LAKE FRONT PARK A. Opening of Bids - Project 74-15 1. Engineers Review 2. Award of Bid B. Tree Planting Project 1. Report by Bill Sullivan 2. Consultation with participating groups 3. Other C. Water Quality Study of Pond 1. Follow-up on Bruce Peterson Proposal - Report by Bill Sullivan 2. Act ion, ~if any D. Snowmobile Trail Problem 1. Report by special committee E. Modification of Hockey Rink Plans 1. Possible removal of P.L.A.Y. hockey rinks behind City Hall - 3-5 yrs. from now F. Other II. WILLOWS PARK A. Developemnt Plans - Tooker B. Other III. NORTH SHORE OAKS PARK A. Discussion of a preliminary plan - Tooker B. Other IV. MEMORIAL PARK A. Spring clean-up by city crews B. Baseball Park schedule C. Picnic shelter schedule D. Other V. BOUDIN'S MANOR PARK A· VI. GREEN OAKS PARK A. Preliminary Plans B. VII. OTHER BUSINESS A. Purchase of vehicle restriction signs B. Candidates for new Park Baord position C. Other ADJOURN Park Board Members FROM: P. R. DEVITT, Secretary D .......... : March 28, 1975 SUBJ: Minutes from 75-5 Meeting The Park Board held meeting 75-5 at th'e City Hall on March 2~, 1975 at 7:30 PM. Members present; Devitt, Patchin, Williams - Absent; Kalton. Guests were; C. Arnold, J- Ingvalson and H. Olson of the Jaycees, A. Hager, J. Weaver and M. Braunsky of the Girl Scouts, D. Walsh of the Boy Scouts, C. Tooker, H. Israelson, M. McGuire, L. Anderson (City Engineer), W. Sullivan and some bidders on Project 74-15. I. Lake Front Park -A. Opening of Bids - Project"~74-~5~'' ~'' Bids were opened at 8:00 PM. M. Mc~UiPe opened all bids and H. Israelson announced bid total from each submitter. The following bids were received: BID.~ER Ames Construction Burnsville, Mn. W & G Rehbein Bros. .5%'~Bi~ Bond Hugo, Mn. -.~ Busse Construction, Inc. 5% Bid Bond Belle Plaine, Mn. BID SECURITY Check - $1073-72 Bohnsack & Hennen Prior Lake, Mn. ADR Construction-Co. 5% Bid Bond Husting & Engstrom Inc. 5% Bid Bond Hastings, Mn. Selly Bros. Inc. Barnett Brothers Kilkenny, Mn. Metro Engineering Inc. Hamel, Mn. Park Construction Co. Mpls., Mn. VerLynn Eden Praire, Mn. Richard Knutson Inc. Burnsville, Mn. Carl H. Peterson Co. Burnsville, Mn. Check $1289.00 5% Bid Bond 5% Bid Bond PROJECT TOTAL ~BID $21,474.40 5% Bid Bond' $21,594.00 $24,726.00 $25,780.00 $26,800.00 $27,190.00 $27,660.00 $31,940.00 $32,866.00 5% Bid Bond ~. $33,660.00 5%~Bid Bond 5% Bid Bond 5% Bid Bond $34,684.72 $34,800.00 $35,100.00 M/S/P Williams/Devitt - The bids be accepted as submitted. H. Israelson reviewed lowest three bids for correctness and recom- mended acceptance of lowest bidder (Ames Construction). M/s/P Williams/Patchin - Ames Construction be awarded the Project 74-15 contract for the cost of $21,474.40. B. Tree Planting Project Representative from Jaycees,~Girl Scouts, Camp Fire Girls, Brownies and Boy Scouts were present for the review of the tree planting pro- gram. Current plans are to layout and stake the appropriate areas on April 12, prepare ground on April 19 and plant trees on April 25. W. Sullivan to coordinate the transportation of the trees with the City Maintenance Crew. Since there might exist a problem with lunch the day of the planting, it is recommended that the volunteer help be divided into a morning and afternoon session. Due to the amount of volunteer labor involved and the short time we have to complete the..pr.oject,--W. Sullivan should devote as much time as possible to the coordination of the project. M/S/P Williams/Devitt - Sullivan to rent sufficient number of satel- lites to be placed in the immediate area on planting day. C. Water Quality Study of Pond Sullivan has sent a follow-up memo to Paterson's original proposal but has not received a reply as of yet. There continues to be a chance of using students from the U of M. It was generally agreed 'that a study needs to be done of the pond before it is made available for community use. Park Board~will wait on response from Paterson before initiating any action in,the pond area. D. Snowmobile Trail Problem - No report, p. Devitt'on the snowmobile committee but could not atte'nd first meeting because it conflicted with the March 25 Park Board meeting. E. Modification of Hockey Rink Plans - Sullivan to send letter to PLAY and Tennis Club requesting their facility requirements for the next 5 years. Also note in the letter to PLAY that the Park Board at the April 16, 1974 meeting recommended to J. Rice and R. Corv~ine that -PLAY~'initiate a meeting where members of the school board and the City (Park Board) be invited to review their future recreational re- quirements and plans". To the best of the Park Board knowledge this has not been done. F. Other 1. Williams recommended that the snowmobile trails be closed for the year. Sullivan to ensure it is done. 2. There was discussion about dumping excess fill along the gravel wash area abutting old 13 to create more of a slope. This would eliminate the drop off that currently exists and allow the area to be seeded and ~beautified. M/S/P Williams/Patchin -.~Sullivan to have City Engineer make a study of the area, define cutting and sloping requirements and then make a recommendation to the Park Board. 3. City~Engineer reviewed, Urban renewal road through the Park in the gravel wash area.~ ~I~as the concensus of the Park Board that..the road be kept on .top of the hill and south of the trees. This'wa.¥ no trees will have to be destroyed. II. Willows Park , · A, Tooker presented development' plan for the Willows area. It in- cluded a playground area"for~,the children and tennis courts for small neighborhood parks. B. Other . 1. M/S/P Patchin/Williams - Authorize Tooker to purchase a copy of the Design Playground book for use by the City at Park Board ex- ~ pense. Approximate costs are $30.00. · North Shore Oaks Park . ~ . . · A, Discussion of a Preliminary Plan- No p~an available.'~~ Tooker to visit area with Sullivan when snow has disappeared and then present a recommended development.plan. the adults. M/S/P Williams/Devitt - Accept Tookers proposal as the final develop- ment plan and authorize Tooker to begin implementation of the play- ground area as the first stage- It was also the concensus off'the Park Board that no activity be done on the tennis courts, at this time because of money restrictions and the possibility of setting a precedence of putting tennis courts in IV. Memorial Park A. Spring clean-up bY city crews,- No discussion. B Baseball Park Schedule - Rules for Park use will be'the same as es- ~ ~ tablished at the April 16,~ 1974 meeting. W. Sullivan to s.end letters'to PLA~High School and ~Prior Lake Jays requesting schedules sO a park schedule ~can be completed. . C. Picnic Shelter Schedule.- Same policy as established at the April 16, 1974 meeting. ~ ~· ~ ~ D. Other Williams recommended that the changing of the bathroom doors and in- stalling wire around the windows be a top priority item for the City/Park crews. , ¥. Boudin's Manor Park A. Sullivan to have warming hoUse 'relocated to the gravel' wash area so it is out of the way when park is graded. The stove should probably be removed and stored somewhere t° prevent vandalism. Israelson to have fill dumped in Boudin's park as soon vas possible so seeding can be completed according to Project- 74-15 plans. VI~s~ Green Oaks Park - No discussion,~..~- VIA Other Business i A. Purchase of vehicle restriction signs - No discussion. B. Candidates for new Park Board pOsition - 1. Devitt presented Chuck ArnOlds name. Park Board to vote on the acceptance of Chuck Arnold~at the April 10 meeting, 2. Williams indicated ,a position should be held open and filled by a person from the next. annexed area from Spring Lake. Board agreed. · . · SC. Other- " ~ ~' ' 1. M/S/P Williams/Patchin - Sullivan to place all Park Board members on the distribution list for the Minnesota Recreation and Park Association quarterly magazine. Next meeting is Thursday, April 10 at 7:30 PM in the City Hall Council Cham- bers. P. R. Devitt, Secretary Park Board