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HomeMy WebLinkAbout130319 LAC Minutes Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 LAKES ADVISORY COMMITTEE MEETING MINUTES March 19, 2013 CALL TO ORDER The meeting was called to order at 4:30 pm. Present were Chair Voll, Vice-Chair Jasan, Members Streefland and Rech, City Water Resources Engineer Young, and City Communications Coordinator Peterson. APPROVAL OF MINUTES MOTION BY JASAN, SECONDED BY STREEFLAND, TO APPROVE THE MINUTES OF THE DECEMBER 18, 2012 LAC MEETING AS PRESENTED. VOTE: Ayes by Voll, Jasan, Streefland, and Rech. The motion carried. OLD BUSINESS LAC Mission Statement Water Resources Engineer Young presented the agenda report. Chair Voll stated that the members had agreed in previous workshops to move forward with creating a mission statement for the LAC. Vice-Chair Jasan stated that she agrees with Voll. MOTION BY JASAN, SECONDED BY RECH, TO CREATE A TASK FORCE FOR THE PURPOSE OF DEVELOPING AN LAC MISSION STATEMENT. VOTE: Ayes by Voll, Jasan, Streefland, and Rech. The motion carried. Member Feldman arrived to the meeting after the vote was taken. OTHER BUSINESS No other business items were discussed. STAFF UPDATE Civic Engagement Program Water Resources Engineer Young presented the agenda report and background information about the City’s Municipal Separate Storm Sewer System (MS4) program. One of the elements of the program is required education and outreach. The City’s new Raingarden -in-a-Box program was highlighted. Other program elements include partnering with the Prior Lake-Spring Lake Watershed District (PLSLWD) to provide education and outreach services, working with other communities, such as Savage, to deliver events like Arbor Day, and meeting with other water resources stakeholders through the new Water Resources Consortium. Chair Voll voiced support for the Raingarden-in-a-Box program. Would like to see more efforts like this one applied to improve water quality. Member Rech asked for more information about the Raingarden-in-a-Box program schedule and workshop content. Young: Workshops in different locations will be very similar and use the Blue Thumb course format. Cost share through the PLSLWD is available, up to $250 per homeowner to install a raingarden. Vice-Chair Jasan read a list of upcoming workshops including times and locations. A total of three workshops are planned. Voll: How much interest has there been in the workshops? Young: First workshop had 14, second had 20. Good level of interest. Rech: What could the LAC do to increase workshop attendance? Young: County SCENE, City website, utility bill inserts are all being used. LAC members should provide additional ideas. Rech: What information is available to help homeowners install raingardens? Young: Stated that information is available in the course materials, and at the workshops. Goal is to provide simplified plans and instructions for homeowners and cut down on City staff time required to get projects in the ground . Provided information on raingarden design and installation. Signs will be installed at each site. Technical support for homeowners provided through existing PLSLWD and WMO cost-share programs. NEW BUSINESS City Website Updates Water Resources Engineer Young presented the agenda report and background information on the existing website and proposed modifications. An outline of potential changes was presented. Young requested written feedback from LAC members by the end of the month. Vice-Chair Jasan: Commented that the group is the “Lakes Advisory Co mmittee”, and that the group often references “The Lake”, meaning Prior Lake. We need to be more inclusive and include all water resources within the City. Chair Voll: Stated that this has been a need for a long time. Glad to hear that staff will be takin g action on this item. Member Rech: What is the overall plan for the website, including the other departments? Timeline? Young: Working on content and functionality within current structure, to prepare for future upgrades. Content is most important at this point. Update timeline is not known at this time. Communications Coordinator Peterson stated that the City is planning a website redesign in 2014, and would take any comments the LAC members have. Looking for better coordination between City committees, which will help coordinate the website redesign. Voll: Would like to see an email list created for website updates. Supports website update efforts. 2013 LAC Goals Water Resources Engineer Young presented the agenda report. Chair Voll stated that the Lake Friendly program should be included. Member Rech stated that he would like to see more specific actionable goals. Lake Friendly, website updates, storm drain stenciling would fall under item #1. Vice-Chair Jasan stated that planned volunteer events would fall under item #2, as well as Dive the Lake. Voll: Agrees with Rech, would like to see more measurable goals, and keep it simple by having two specific items per goal. Young: Will add two items under the first two main goals, and one under the third goal. Voll: What is required to update the CLMP? Young: Suggested creating a subcommittee to address this issue. MOTION BY JASAN, SECONDED BY STREEFLAND, TO TABLE THIS ITEM AND DIRECT STAFF TO UPDATE THE 2013 LAC GOALS AS DISCUSSED DURING THIS MEETING. VOTE: Ayes by Voll, Jasan, Streefland, Rech, and Feldman. The motion carried. Subcommittee Assignments Water Resources Engineer Young presented the agenda report. Member Feldman stated that she supports splitting up the CLMP update process and creating a separate subcommittee. Member Rech would rather see the entire group discuss these topics during workshops. Chair Voll stated that he supports staff’s suggested subcommittees in the report. Rech volunteered for the communication subcommittee. Member Streefland volunteered for the civic engagement subcommittee. Voll volunteered for the communication subcommittee and suggested that Member Weninger be added to the civic engagement subcommittee. Jasan volunteered for the communication subcommittee and suggested that Young email the other LAC members and ask them to volunteer for one of the subcommittees. MOTION BY STREEFLAND, SECONDED BY RECH, TO CREATE THE TWO PROPOSED SUBCOMMITTEES AND ASSIGN UP TO FOUR LAC MEMBERS TO EACH SUBCOMMITTEE. VOTE: Ayes by Voll, Jasan, Streefland, Rech, and Feldman. The motion carried. Community Outreach Signup Water Resources Engineer Young presented the agenda item and requested that members sign up for upcoming community outreach opportunities. UPCOMING MEETINGS Regular LAC Meeting: April 16, 2013, 4:30 pm, City Council Chambers Regular LAC Meeting: May 21, 2013, 4:30 pm, City Council Chambers ADJOURNMENT A motion to adjourn was made by Chair Voll and seconded by Vice-Chair Jasan. With all in favor, the meeting adjourned at 6:25 pm. Respectfully submitted, Pete Young, Water Resources Engineer LAC Staff Liaison