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HomeMy WebLinkAbout080894 *PLEASE REVIEW FOR MEETING OF 8/8/94* PARKS ADVISORY COMMITTEE AGENDA MONDAY. AUGUST 8.1994 7:00 P.M. CITY COUNCIL CHAMBERS 1. Call to order. 2. Approval of minutes from meeting of 7/11/94. 3. Staff reports A. Bill Mangan, Director 1. Lakefront Days Review 2. Personnel update B. Bret Woodson, Program Supervisor 1. Review of summer activities 2. Update on Fall Brochure 4. Old Business A. Discussion of Sidewalk Policy and recommendation for funding. Please bring the information as presented on 6/13. 5. Other Business A. Parks Advisory Committee Open Forum 6. New Business A. Review future land acquisition and development projects for Parks and Open Space and recommend funding source(s). Please review attached staff report from the last meeting. Discussion will continue on this item. 9. Establish next meeting date. A. The next meeting is scheduled for Monday, September 12, 1994. 10. Adjourn the meeting. **PLEASE--CALL TO CONFIRM YOUR ATTENDANCE! !** AGEN8.WRT 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ,...- "_.._~._.,.-_...~,--~......~~~,-~..,---~-~..",.,,,_..~--,.~~-'-'~'..~~"~~-~--,---_._-~_.~.~...__. AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: 8B BILL MANGAN, DIRECTOR OF PARKS AND RECREATION REVIEW FUTURE LAND ACQUISITION AND DEVELOPMENT AND RECOMMEND FUNDING SOURCE(S). JULY 11, 1994 INTRODUCTION: The City Council has directed the Parks Advisory Committee to study and recommend funding for future Parks and Open Space land acquisitions and development. CUlTent1y, there is no method for acquiring land other than the Park Dedication Ordinance which calls for a 10% land dedication at the time of subdivision. BACKGROUND: Historically, the City of Prior Lake has funded community park land acquisitions from the General Fund balance matched up with StatelFederal grants. While this may have been acceptable in the past, it is becoming increasingly more difficult to acquire lands, much less develop them. The Park Dedication fee that is charged at the time of the bulding permit application is used for trail development within the subdivision and the development of the neighborhood park. There is no funding mechanism for community parks. DISCUSSION: For the purposes of discussion, there are basically four methods of raising funds for this purpose. Those methods are as follows: 1. Ad Valorem tax; 2. Park Bond Referendum; 3. Impact fees on new development; 4. Franchise fees on utility bills; Of these four methods, a successful Park Referendum is the most preferable since this would be approved by the voters for the specific purpose of park improvements or land acquisition. Ad Valorem taxation is very difficult in a growing community because there is so much demand for the tax dollar yet everyone wants to hold the line on increased taxes. A franchise fee, while unpopular to the residents, is an equitable method of raising revenue because this is a tax that is uniform across the board. An example of this tax is the $5 per billing period on the Sewer and Water bills for Capital Facilities. An impact fee is what we cUlTently use for the park dedication fee for new building permits. This is the $650 that is dedicated to the Capital Park Fund that is used for trail construction and new park development. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ______________~_.--_...,'~____~,.._.__....~_____..--. ".__........"""_~....".-.........,....,_...~...~_._,--.+-_._.___,.....,......".,_,,"_.;."~..~_.__.~_..~_._."_~.,._..~~__,___.,._.,w,~..,,_"",,,_,,_,,,,,,~,,,_,"'~"_""","_"'.".... "~'4__"',-'-'_~'~_" PARKS ADVISORY COMMITIEE MINUTES JULY 11, 1994 The Parks Advisory Committee Meeting was called to order by Doug Berens, Chairman, at 7:10 p.m. on Monday, July 11, 1994. Members present were Doug Berens, Sam Emond, Bob Rykken, Ron Ceminsky. Staff present included Bill Mangan, Director of Parks and Recreation, Al Friedges, Parks Maintenance Supervisor, Bret Woodson, Recreation Supervisor, Lynn Lake, Parks and Recreation Secretary. The minutes were reviewed from the June 13, 1994 meeting. Doug Berens made a change on the June 13, 1994, Minutes regarding the General Fund Balance which stated that $400,000 was added to the General Fund Balance and it should have stated that $400,000 was used from the General Fund Balance to offset equipment certificates. BOB RYKKEN MADE A MOTION TO APPROVE THE MINUTES FROM THE JUNE 13, 1994 MEETING. SAM EMOND SECONDED THE MOTION. Doug Berens asked for Presentations. Mangan introduced Chuck Pappas, Director of Dakota Sports and Fitness Center. Information was mailed today July 11, 1994 regarding memberships which will go on sale one week from today. Pappas reported that the Dakota Sports and Fitness Center will be 160,000 sq. ft There will be a quarter of a million dollars worth of equipment. The monthly fee's will range from $25.00 (single), $40.00 (a couple), and $55.00 (family-kids up to 21). Daily fee's will run from $3 children, $4 teens and $5-6 adults. There will be a 30 day written notice to cancel membership. The hours are Monday thru Friday 5:30 AM - 10:30 PM, Saturday/Sunday 6:00 AM - 10:00 PM. The first increase in fee's will be August 15 and go up the next month as well. This facility will employ between 130-140 people. They have added two conference rooms. The Playworks Facility for children will not open until December. Until then, they will have some of the children's facilities set up in the main area. The locker rooms have been upgraded with carpet, additional sinks, grooming stations, individual showers, sauna and steam room. There will be two squash courts, three racketball courts and two gymnasiums. There are two batting cages and each will have a pitching machine in it for baseball and one that is adjustable for softball and fast-pitch. There will be a 33,000 sq. ft. rock climbing wall which will be 27 ft. high. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER_ -_.._~---",-"....._....,,~_.._~,. .-" _._.,*--.~....._._-....---_.._..,..,,-~---~.......,,-- The pistol range will have top security to watch everyone that comes in and goes out of the building. We will not be selling or renting handguns. We anticipate a lot of law enforcement to use this facility for practice. /~ PUBLIC HEARING WAS CALLED TO ORDER BY DOUG BERENS AT 8:00 P.M. Doug Berens read the Public Hearing Notice as follows: NOTICE IS HEREBY GIVEN THAT the City of Prior Lake Parks Advisory Committee will hold a public hearing on Monday, July 11, at 8:00 P.M. at the Prior Lake City Hall, 4629 Dakota Street SE, to consider the proposed acquisition and development of property adjacent to Markley Lake (10 Bang property) for Open Space. This public hearing will be held to allow the public to voice their concerns and support for the acquisition and development of Markley Lake Community Park. The City of Prior Lake plans to apply for grant monies from the State of Minnesota for this project The proposed plans for the park may be seen at the Parks and Recreation Department at City hall and will be available at the public hearing. All person desiring to be heard with reference to the proposed acquisition and development at Markley Lake Community Park may be heard at this meeting. Bill Mangan Director of Parks & Recreation CITY OF PRIOR LAKE June 27, 1994 ~ Published July 2 and July 9, 1994 There is a sheet going around for all citizens to sign their name and address. At this point, I will turn it over to Bill Mangan. The purpose of tonight's public hearing is a result of a meeting that we had last December in regards to Jo & Rick Bang's property right off of Cty. Rd. 21. This is a 30 acre parcel with 7 acres lake and 23 acres land. We met with the Bang's and agreed to try and acquire the property with State and Federal Grant Funding. The initial grant application deadline was March 1, 1994. We had to have a motion and a meeting from this advisory committee to apply for a preliminary grant application. Once I heard back that we had a final grant application packet, we then held this public hearing to let the people know what land we are applying for and what we want to do. The fmal step is to have a public hearing to apply for Federal and State Grant Funds and then an appraisal of the property, which we have hired Frank Wicker & Assoc. to do the appraisal. The fmal grant is due August 1. We can match the appraised value but we cannot pay any more than the appraised value. ~ \ Parks Advisorv Committee Minutes-Julv 11. 1994-Pal!e 2 Last year there was a total of 57 projects that were submitted for funding. This project will be rated and evaluated independently of everyone that applies for a grant in the state of Minnesota. How this stacks up depends upon the priority ranking that is based on points. I will get a copy of what the points are and how it ranks up against all the others. On projects like this they have raised the grant funding to a maximum of $200,000 and 50% matching funds or a maximum of $100,000. This grant proposal will be a $200,000 proposal based on what Mrs. Bang has asked for the property plus the development. The development will include the 8 ft. asphalt trail that will be part of the 23 acres. Mangan turned the Public Hearing back over to Berens. Berens asks for any comments from the concerned citizens. Tom Stanley, 16501 Whitewood Avenue, Prior Lake, stated that we have the property listed as Recreational Development Lake and the County has it listed as a Natural Environmental Lake. What is the difference and does it matter. Mangan commented that the DNR will make any necessary changes to this. Jo Bang asked how long this acquisition will take to be completed. Mangan commented that by January, 1995 we will know is we have the grant and then we have three (3) years to complete the project. Ron Ceminsky asked if the grant is not ranked high enough priority, what happens. Bill said we then will negotiate with the Bang's a contract for deed or if the council will not allocate the funding that it will take to acquire it, then it is a dead issue. Sam Emond asks if everything falls through can you reapply the next year. Mangan said, that if it falls through you can reapply the next year. There were no other questions from the public or from the Parks Advisory Committee. Doug Berens asked for a motion to adjourn the Public Hearing. SAM EMOND MADE A MOTION TO ADJOURN THE PUBLIC HEARING AND BOB RYKKEN SECONDED THE MOTION. THE HEARING WAS ADJOURNED. Doug Berens reconvened the Parks Advisory Committee Meeting and asked for Old Business. Sam Emond complimented the location of the park outhouses being in better locations. Doug Berens asked for Other Business. Bill Mangan started with Staff Updates. Al Friedges started with all the positive feedback that he received from the P.L.A.Y. Marathon and Jays Tournament over the weekend. The Park Maintenance staff did an excellent job in maintaining the fields this past weekend. Parks Advisory Committee Minutes-July 11, 1994-Page 3 Bill commented that Pat Heaney, who was actively involved in the P.L.A. Y. Marathon, had told him of a lot of positive feedback in regards to the Parks during the P.L.A.Y. Marathon. r--- Ron Ceminsky asked about the garbage control during these events. AI said it gets cleaner every year. With more improvements in the parks the cleaner the crowd gets. Ai's crew will be working on hiding the satellites a little better, planting the islands at the Pond and cleaning up the pond on c.R. 21. North Shore Oaks and Brooksville Hills park equipment should be in within the next two weeks. The SYEP, Summer Youth Employment Program (Tree Trust Program) will be here July 20th through the end of August to help us with retaining walls and tree planting. Bret Woodson updated the PAC on the recreation activities. The Summer Playground Program is half over with over 200 kids in the Summer Playground Program and over 100 kids in the Tot Lot Program. They meet Monday thru Thursday with special events on Friday. This Saturday there will be a Community Beach Party at Sand Point from 11 :00 - 1 :00 PM. There will be a couple of weeks of Day Camp at Cleary Lake Park in August. The third session of Tennis Lessons began today. The Prior Lake Open will be on August 5th and Lakefront Days will be on Saturday, August 6th. Bill mentioned that the Windjammers meet this week for their first practice. Their first concert .r--:-- will be in Jordan next week, the Mall of America is their second concert and then they will be at Memorial Park the Thursday before Lakefront Days. Doug Berens asked for New Business. Bill asked that we table the Sidewalk Policy until next month. SAM EMOND MADE A MOTION TO TABLE 8A THE SIDEWALK POLICY UNTIL NEXT MONTH. BOB RYKKEN SECONDED THE MOTION. Bill discusses future acquisitions of parks. The current facility needs are based on a population of 11,042, that figure will be updated because our current population is a 1,000 more than that. Bob asked who comes up with the local standard. Bill comments that the local standard is based on National Standards as developed by National Recreational Park Association. Those are standards that are applied regionally. For examrle they run different from other states. We have to look for the addition of community play fields 0 meet with the growing population. Doug Berens asked if this take's into account all the facilities we have now. ,"---'- Parks Advisory Committee Minutes-July 11, 1994-Page 4 Bill said that these figures are for our facilities only because school facilities are not always available to the public. The only time we can count school facilities is when there is a Joint Powers Agreement. Doug suggested that it would be in our best interest to have Joint Powers Agreements with the School District. Bill mentioned that we are in the process of developing a Joint Powers Agreement with Westbury Ponds and Five Hawks. Ron asked how we are going to fund all of this. Bill said the council is looking for a funding mechanism. We should take this to the public to find out their interests and where we stand with their support. The best way to do this is through a referendum. If this does not work we will have to find another funding mechanism or drop some of the land prospects. Bill said we should try to get something tied in with building permits under a park dedication fee before the rush from c.R. 18 comes. When they start building all of those homes we will have an additional park development fund. I need to take a recommendation to the board on what we plan to do. Sam Emond mentioned that he was in favor of the Impact Fees. If people want to live out here they will pay the price to live out here. Ron suggests that we need to go for a referendum, that there will not be enough money from just adding a fee to new builders. Doug asked how many building permits the city expects to get during the next five years. Bill said that this years budget and next years budget are based upon a premise of 150 building permits. This may be conservative but for budget purposes there will be 150. Doug suggested that we have a list of all the different projects with figures for each one so that we know where we are. Bill suggests that we have to find out where the public interest lies and if that doesn't work then we have to go to plan B, going after the new people. We have to find out how supportive the people are--based on the survey, they want safe trails, increased athletic facilities and improved athletic facilities. Sam suggests that if we can raise half of the money in Impact Fees and then present a referendum for half the money it might be easier to sell to the public. Bill suggests that we put a price tag on everything and that way we can pick and choose as to how much money we need to go for and go to the council with a strong recommendation. The staff has to research total cost of future park developments and research the method of funding including referendum combined with Impact Fees and bring that back to the committee. Parks Advisory Committee Minutes-July 11, 1994-Page 5 . ~ BOB RYKKEN MADE A MOTION TO DIRECT STAFF TO PUT TOGETHER AN ESTIMATE OF THE COST FOR FUTURE PARK PROJECTS, IMPROVEMENTS AND RESEARCH REFERENDUM FEES. SAM EDMOND SECONDED THE MOTION. Doug Berens asked how long this will take. Bill said we will have it ready by September. RON CEMINSKY MADE A MOTION TO ADJOURN THE MEETING. BOB RYKKEN SECONDED THE MOTION. The meeting was adjourned at 10:00 PM. Bill Mangan Director of Parks & Recreation Lynn Lake Recording Secretary PAC7 A /~ /-, Parks Advisory Committee Minutes-July 11, 1994-Page 6 FUTURE PARK SITES INVENTORY MAP SIZE IN KEY PARK NAME ACRES CLASSIFICATION EST. COST A Pike Lake 50 Community Park/Plavfield $ 500.000 B Knob Hill 12 Neighborhood Park Pk. Ded. C North Shore Oaks 5 Neighborhood Park Pk. Ded. D VierIinQ; Farm 30 Community Park 500,000 E Jeffers Ridge - Envirorunental Open Space . Pk. Ded. F Island View 40 Neighborhood Park/Environrnental 200,000 G Kop Farm 10 Special Use Park 200,000 H Cardinal Heights 10 Neighborhood Park Pk. Ded. I Brooksville Hills 6 Neighborhood Park Pk. Ded. J Marklev Lake 25 Envirorunental Open Space 200,000 Community Trails 15Mi. Linear Park 400.000 TOTAL 188 $2,000,000 ATHLETIC FACILITY NEED No. of existing Current F aciliites fucilities in Facilities Needed by Programmed Community Parks Local Need 2010 Plavfields or Plavfields Standard (PoP. 11,482) (PoP. 20,200) Softball 8 III 000 11 20 Baseball 3 1/3000 4 7 Soccer/F ootball 4 114000 3 5 Hockev 2 116000*'* 2 3 Pleasure SkatinQ;* 9 113000 4 7 Tennis* I 0 1/1500 8 13 *'*This standard is higher than typical since the demand for hockey is offset by the indoor ice arena * May be provided in either playfields or neighborhood parks <'\ i't ~&'t'~t\ \:'~i~~a~~r~:;~~r( -f".... ';"~ ..;....;.,.... 'oct ..... I:~~.l It ~ ..,... 'r.;;~i). ;~"" "~ ~ ~ . 'i\ .,'l.. ~;~.,," 'jP>- \l1 .~'~-