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*PLEASE REVIEW FOR MEETING OF 2/13/95*
PARKS ADVISORY COMMITTEE
AGENDA
MONDAY. FEBRUARY 13. 1995
7:00 P.M. CITY HALL-UPSTAIRS
1. Call to order.
2. Minutes from meeting of 1/09195.
3. Staff reports
A. Bill Mangan, Director, Parks and Recreation
1. Update on Bang's Grant application
2. CITY COUNCIL WORKSHOP-MONDAY, MARCH 6, 5:30
B. Bret Woodson, Recreation Supervisor
1. Update on Winter Recreation program.
2. Status of Winter Sliding party.
C. Al Friedges, Parks Supervisor
1. Update on skating rink maintenance
2. Progress report on shelters
D. Parks Advisory Committee Open Forum.
4. New Business
A. Review of Park Dedication requirement for Wilderness Ponds subdivision.
5. Old Business.
A. Review Goals and Objectives as discussed at the City Council Workshop
6. Set next meeting date.
A. There will be a workshop with the City Council on MONDAY, MARCH 6,
5:30-7:25 p.m. This meeting is required and will be our March meeting.
7. Adjourn the meeting.
**PLEASE--CALL TO CONFIRM YOUR ATTENDANCE!!**
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PARKS ADVISORY COMMITIEE
MINUTES
JANUARY 9, 1995
The Parks Advisory Committee meeting was called to order by acting Chairman, Ron Ceminsky,
at 7:12 p.m. on Monday, January 9, 1995. Members present were Ron Ceminsky, Bob Rykken
and Kathy Smith. Pat Heaney and Sam Emond were absent. Staff members present included
Bill Mangan, Director of Parks & Recreation, Bret Woodson, Recreation Supervisor, and Lynn
Lake, Parks & Recreation Secretary.
The minutes were reviewed from the November 14, 1994 meeting.
RYKKEN MADE A MOTION TO APPROVE THE MINUTES FROM THE NOVEMBER 14,
1994 MEETING. SMITH SECONDED THE MOTION. THE MOTION WAS APPROVED
UNANIMOUSLY.
The minutes were reviewed from the December 12, 1994 meeting.
SMITH MADE A MOTION TO APPROVE THE MINUTES FROM THE DECEMBER 12,
1994 MEETING. RYKKEN SECONDED THE MOTION. THE MOTION WAS APPROVED
UNANIMOUSLY.
Ron Ceminsky asked for Staff Reports.
Staff opened the ice rinks and warming house on New Year's weekend, December 30. They are
scheduled to run through February 19th or unless we get colder weather and can extend it.
Generally, about the first Saturday after February 15 we close down due to the ice being in poor
shape. January is our busiest month with hockey. Our sledding party will be on January 21, there
are two groups consisting of church youth groups that have reservations.
Rykken asked how much the neighborhood parks are used for skating.
Mangan stated we don't have a good handle on it yet this year due to the fact that we are just
getting it going. Our biggest parks at this point for skating are Boudins, Raspberry Ridge and
Willows. The only one that does not get a lot of use, at least from last year was Green Oaks. The
kids are getting older and Green Oaks does not get near the use that some of the others get.
Staff had two budget items to discuss. The budget is pretty much the same as it was last year.
The only exception is in the Park Maintenance end of it has a new union, AFSCME. This takes
care of our Park Maintenance as well as the Clerical Staff. With AFSCME, staff are limited to
working a seasonal employee 140 days and then we either have to put them on full-time or
release them. In the past we have had 3-4 seasonal employees that I worked 10 months a year
and then they are laid off for two months. Staff cannot do that anymore.
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
. As a result of that our temporary and seasonal budget went up 50% from $50,000 to $75,000 to
accommodate the change. The work still has to be done but now we have to put on 10 people
instead of 4 people. We are unable to hire the same person twice in the year. It is difficult to
find people, most want full-time and we do not have the budget for full-time. We have
commitments for seven of the ten positions available.
On the recreation side we will receive $20,000 for the Newsletter/Wavelength brochure. In the
past it has been over in the Administration Department. We increased the recreation budget by
$20,000 and we decreased the city budget by $20,000 to account for this. Now the
WavelengthlRecreation Brochure is in our budget. In addition, the dance studio payment
increased to $2,000 a month.
The PAC needs to discuss this year's meeting days. We have to move to the new Fire Hall and
that leaves us with Tuesday or Wednesday. The Council would like to meet at the new Fire Hall
because we have to have it where it is open to the public. We might be able to use the new
conference room here at City Hall but I will have to check into that.
Woodson reported that the Winter Brochure was mailed to the residents on Thursday, December
29. This will cover January, February and March. A few highlights are the Community Sledding
Party, Hay Ride and BonfIre for the teens. The big events for the tots are the Tumbling and
Pre-Dance classes which are held out at the Dance Studio. Those are real popular again this
season. We have a variety of adult trips for day, night and weekend activities. We have a night
trip to the Guthrie and an all day trip to St. Croix Casino. The Spring Brochure will come out
March 24th and that will cover April and May to gear up for the summer season.
The second item was the Program Evaluations and staff is in the process of putting together the
Summary Reports for the 1994 Recreation Programs which will include all four seasons as well
as the softball and dance program. That will be ready by the February meeting for this group to
review and approve. After it is accepted by the PAC it will be presented to the City Council for
their review.
Ceminsky asked for any comments regarding open forum.
Ceminsky asked about temporary salaries.
Mangan stated we went from $50,000 to $75,000 due to an increase in our budget and we were
able to amortize some things out.
Ceminsky asked for New Business.
Mangan stated the need to find a new Chair and Vice-Chair for 1995.
SMITII NOMINATED RON CEMINSKY AS THE NEW CHAIRMAN AND RYKKEN
SECONDED. RON CEMINSKY ACCEPTED AS NEW CHAIRMAN. THE VOTE WAS
UNANIMOUS.
RYKKEN NOMINATED KATHY SMITII AS THE NEW VICE-CHAIR AND CEMINSKY
SECONDED. KATHY SMITH ACCEPTED AS NEW VICE-CHAIR. THE VOTE WAS
UNANIMOUS.
Parks Advisory Committee Minutes-January 9, 1995-Page Two
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. The next item is to discuss and establish the Goals and Objectives for 1995.
Mangan commented that we should pattern our discussion on last years Goals and Objectives
and make any necessary changes and/or additions. Then staff will take this to Council for their
review. One item staff would like to throw out for discussion is removing item #1 which makes
certain that each monthly meeting has a quorum. We have that in our by-laws that you have to
make a certain amount of meetings. You people know that we have a meeting every month.
The one thing we did not accomplish very well was item #8 which is to have one joint meeting
each year with the City Council to improve communications. This is generally our park tour.
The Council is going to discuss at their workshop having semi-annual meetings with boards and
commissions with the purpose being, Council members do not know everyone on all the
committees and they would like to meet with the committees on a workshop basis before a
Council meeting to talk about roles and functions and where we are going. This would be twice
a year in a workshop setting.
Staff would like to add the Parks and Open Space portion of the 2010 Comp Plan which should
be fInalized this year.
Staff feels we should also add that we should continue to research funding sources and methods
for Capitol Parks Projects. That is something that we are going to have to constantly review.
SMITH MADE A MOTION TO ACCEPT 1995 OBJECTIVES AND RYKKEN SECONDED
THE MOTION. THE MOTION WAS UNANIMOUS.
Chair Ceminsky asked for any Old Business.
Mangan commented on 5A that there are going to be two items on Tuesday's agenda. The fIrst
item will be discussion of the Wetland Ordinance that was passed and how it effects park land
and that has to do with the 100% value, 50% value, 25% value of steep slopes and marshes.
Staff is recommending no change in that and the PAC recommended that we stay with that based
on what it has done to some of our previous subdivisions. The other thing will be the
recommendation from the PAC for a future park referendum. In part of that discussion the
Council directed staff to come back with a matrix that will show all of the subdivisions that are
coming in and the park dedication fee that is collected from the new subdivisions. The park
dedication fee takes care of the neighborhood parks.
Mangan reported that 5B, which is the Bang Property, has been sold to Paul Lemke. The city did
receive our Grant for $50,000 to purchase that land. Staff may be able to go to him with a
proposal but we are still working on this.
The ISTEA (Intermodal Surface Transportation Enhancement Funding) Grant had its fIrst
meeting in December and I have my second meeting this Wednesday. Scott County has put
together a successful Trail Grant Proposal. ISTEA was successful in getting a $500,000 Grant
from the Federal Government. The trail project from here to Shakopee is $1.1 million.
Park Advisory Committee Minutes-January 9, 1995-Page Three
The trail will run from Cty. Rd. 21, along 82 up 17 to 78 over to 79 right to the Minnesota
River. This means that Scott and Hennepin County will assume the design cost and that runs
$600,000 and construction will run $600,000. Our portion of this is preliminary about $110,000.
Shakopee's portion will be $500,000 and the Dakota Community will be at $50,000 to $55,000.
There is still some grant money to be acquired to off-set those costs. Hennepin Parks is going to
see if they can get some help from the Metropolitan Council. When this is accomplished the trail
will go from Cleary Lake all the way to the Minnesota River bottoms in Shakopee.
The next meeting will be Monday, February 13, 1995 at 7:00 p.m.
RYKKEN MADE A MOTION TO ADJOURN THE MEETING. SMITH SECONDED THE
MOTION AND THE MOTION WAS APPROVED.
The meeting was adjourned at 8:35 p.m.
Bill Mangan
Director of Parks & Recreation
Lynn Lake
Secretary
Parks Advisory Committee Minutes-January 9, 1995-Page Four
PAC 195
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1995
GOALS AND OBJECTIVES
PARKS ADVISORY COMMITTEE
Adopted by the Prior Lake City Council
February 6, 1995
1. TO REVIEW AND MAKE RECOM1'IENDATIONS TO THE CITY COUNCIL
REGARDING GRANT PROPOSALS AND OTHER ALTERNATIVE
FUNDING lVIECHANISMS.
A. To assist the Director in prioritizing grant eligible projects.
B. To recommend to the City Council which projects should be pursued
with grant funding.
II. TO REVIEW A.l.'ID lVLJ\KE RECOMMENDATIONS TO THE CITY COUNCIL
REGARDING CH..~'\J'GES OR ADDITIONS/DELETIONS IN PARK
ORDINA..1\fCES OR POLICIES.
A. To review Park Dedication Ordinances and review Parks and Open
Space funding policies and recommend necessary changes.
III.TO PROMOTE THE PARKS A.l.'ID RECREATION DEPARTlVIENT PROGRA.J.\1S
Al.'ID P".:\RK SYSTEM TO THE COlVIMUNITY.
A. To meet with those neighborhood representatives scheduled for
proposed development in 1995 to obtain concensus on proposed
improvements.
B. To assist the Director in promoting recreation programs, the parks
and open space system, communications with the residents, and
disseminating promotional information by attending the
Info/Expo and n.eighborhood meetings.
IV. TO ASSIST THE DIRECTOR IN RECOlVLYIENDATIONS FOR NEW
PROGRA.l.'\1S, FACILITIES, Il\tIPROVEMENTS, OR EQUIPlVIENT.
A. To determine the need for a community survey to stay in touch with
community interests.
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPI..OYER
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B. To assist the Director by communicating the need for new programs
or services, park maintenance needs, equipment in need of
repair or other items requiring attention.
V. REVIEW AND MAKE RECOMMENDATIONS TO THE PLANNING
COMMISSION AND CITY COUNCIL ON THE PARKS AND OPEN
SPACE PORTION OF THE 2010 COMPREHENSIVE PLAN.
A. To review and make recommendations for changes in the Parks and
Trail System element of the 2010 Comprehensive Plan in the
following areas:
1. Location of future neighborhood parks, open space, tot lots,
linear parks, community playfields, and special use parks
in the community;
2. To make recommendation in regard to standards in the
following areas:
A. Minimum level of service required for each type of park
area;
B. Minimum acreage required for each type of park based
on established national standards;
C. Development standards for each type of park including
equipment type, maintenance required, and level of
seI"Vlce;
3. To review the Park and Trail plan to determine those areas
where the trail plan is integrated with the Sidewalk
Policy.
VI. REVIEW Al'ID MAKE RECOMMENDATION ON THE PARK FUNDING
MATRIX TO KEEP FUNDING LEVELS CURRENT, KEEP A
POSITIVE CASH FLOW, Al'ID IDENTIFY AVAILABILITY OF
CAPITAL PARK FUNDS FOR COJYfJYI1JNITY PARK ACQUISITION
Al'ID DEVELOPMENT.
VII. REVEIW AND MAKE RECOMiYIENDATIONS TO THE CITY COUNCIL
REGARDIN'G THE LAKEFRONT PARK jyIASTER PLAJ.'\T.
vnI. REVIEW Al'ID MAKE RECOJYIMENDAATION TO THE CITY COUNCIL
REGARDING THE LEVEL OF PARTICIPATION IN THE C.R. 82
TRAIL PROJECT.
IX. REVIEW Al'ID RECOJYIMEND THE FIVE YEAR CAPITAL ThfPROVE:MENT
PROGRAJ.'d FOR THE P&\RKS AND OPEN SPACE SYSTEM WInCH
INCLtJDES SPECIFIC ThfPROVE:MENTS BY P...i\RK FOR EACH OF
THE PROGRAJ.\1'S FIVE YEARS Al'ID IS CONSISTENT WITH THE
PROPOSED 2010 COMPREHENSIVE PLAN.
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GOALS AND OBJECTIVES
PARKS ADVISORY COMMITTEE
1995
I. TO CONDUCT MEETINGS IN A PROFESSIONAL MANNER UNDER THE
DIRECTION OF THE CHAIR OR VICE CHAIR.
A. To respectfully recognize each individual member of the committee.
B. To respectfully recognize each member of the staff.
II. TO CONDUCT MEETINGS IN A TIMELY FASHION.
A. The Chair is responsible for completing the agenda in the proper
time allocated.
B. If there are new items brought up during the meeting, the Chair
may table these items until the next meeting.
III. TO REVIEW AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL
ON OPEN SPACE RECOMMENDATIONS FOR NEW
SUBDIVISIONS.
A. To review subdivisions prior to the meeting so as to come prepared
to assist the Director in making Open Space policy decisions.
B. To consider Staff analysis regarding Open Space and make
recommendations to the City Council regarding new
subdivisions.
IV. TO REVIEW AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL
ON RECREATION PROGRAM ACTIVITIES. ·
A. To make recommendations to Staff regarding any new activities or
expansion of existing programs.
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
B. To recommend policy decisions to the City Council concerning
recreation programs as they relate to the community
(non-resident fee, eligibility rosters, user fees, admissions fees,
etc.).
V. TO REVIEW AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL
REGARDING GRANT PROPOSALS.
A. To assist the Director in determining grant eligible projects.
B. To recommend to the City Council which projects should be pursued
with grant funding.
VI. TO REVIEW AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL
REGARDING CHANGES OR ADDITIONS/DELETIONS IN PARK
ORDINANCES OR POLICIES.
A. To review the ordinances and policies annually to determine if
changes are necessary.
B. To recommend to the City Council the changes in the ordinance or
policy.
VII. TO HAVE ONE JOINT MEETING EACH YEAR WITH THE CITY COUNCIL
IN ORDER TO IMPROVE COMMUNICATION.
A. The Parks Advisory Committee will encourage, at a minimum, one
joint meeting with the City Council each year. This meeting
should be in the summer and will involve a parks tour.
VIII.TO TOUR THE PARK SYSTEM EACH YEAR, BOTH AS A COMMITTEE
AND INDIVIDUALLY, TO STAY ABREAST OF CHANGES AND
IMPROVEMENTS NEEDED IN THE PARK SYSTEM.
IX. TO PROMOTE THE PARKS AND RECREATION DEPARTMENT
PROGRAMS AND PARK SYSTEM TO THE COMMUNITY.
A. To act as liaison between the City and the neighborhoods in which
you live.
B. To assist the Director in promoting recreation programs, the parks
and open space system, communications with the residents, and
disseminating promotional information.
X. TO ASSIST THE DIRECTOR IN RECOMMENDATIONS FOR NEW
PROGRAMS, FACILITIES, IMPROVEMENTS, OR EQUIPMENT.
A. To determine the need for a community survey to stay in touch with
community interests.
B. To assist the Director by communicating the need for new programs
or services, park maintenance needs, equipment in need of
repair or other items requiring attention.
XI. TO ASSIST THE DIRECTOR IN THE COMPLETION OF THE PARKS AND
OPEN SPACE PORTION OF THE 2010 COMPREHENSIVE PLAN.
A. To review and recommend changes in the future growth of the
Open Space System consistent with the 2010 Comprehensive
Plan.
B. To review and make recommendations regarding the future
development of the City Trail System.
XII. TO CONTINUE TO RESEARCH FUNDING MECHANISMS TO
ADEQUATELY FUND THE FUTURE ACQUISITION AND
DEVELOPMENT OF THE PARKS AND OPEN SPACE SYSTEM,
THE CITY TRAIL SYSTEM, AND COMMUNITY RECREATION
PROGRAMS.
XIV.
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