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HomeMy WebLinkAbout041095 *PLEASE REVIEW FOR MEETING OF 4/10/95* PARKS ADVISORY COMMITTEE AGENDA MONDAY. APRIL 10. 1995 7:00 P.M. CITY HALL-UPSTAIRS 1. Call to order. 2. Minutes from meeting of 2/13/95. 3. Staff Reports A. Frank Boyles, City Manager 1. Update on Department Responsibilities 2. Process for Hiring New Director B. Bret Woodson, Recreation Supervisor 1. Spring Brochure of Activities 2. Carriage Hills Neighborhood Meeting C. Al Friedges, Parks Supervisor 1. 1995 Parks Project List 2. Sand Point Parking Lot Involvement D. Parks Advisory Committee Open Forum. 4. Public Hearing - 8:00 p.m. A. The PAC will be conducting a Public Hearing to receive CItIzen input concerning the development of land adjacent to the existing Pond's Athletic Complex for field expansion with grant monies from the State of Minnesota. 5. New Business A. Memorial Park - Restroom & Pressbox Facility 6. Old Business. A. Follow Up from Council Workshop held on March 6th. 1. Funding Issues for Future Parks (Matrix) 2. 1995 PAC Goals & Objectives 3. Lakefront Park Master Plan Discussion 7. Set next meeting date. A. The next meeting is scheduled for Monday, May 8th, 7:00 - 9:00 p.m. 8. Adjourn the meeting. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER AGENDA REPORT FOR APRIL 10, 1995 P.A.C. MEETING 1. Call to order 2. Minutes from meeting of 2/13/95 ACTION REQUIRED BY PAC: A motion to accept the PAC minutes from the 2/13/95 PAC meeting would be in order. 3. Staff Reports A. Prank Boyles, City Manager This item has been placed on the agenda to update the PAC as to how the parks and recreation department will function during the next few months while a new director is being hired. Prank will inform the committee on this process and clarify any other questions the PAC might have. B. Bret Woodson, Recreation Supervisor Two items will be presented to the committee for informational purposes. The first is an update on the Spring Activities planned during the months of April and May. The second item is a neighborhood meeting scheduled for next Thursday, April 13th. The residents of Carriage Hills are hosting a meeting at the Edina Realty building. The meeting will include the Parks and recreation Department, Police Department, and the Scott County Highway Department. The Parks and Recreation Department's portion of the meeting will involve a brief presentation by myself and Al on what the plans are for the park located in Carriage Hills. We will also be receiving input from the residents as to what their desires are for the park. C. Al Priedges, Parks Supervisor Al will update the committee on two issues concerning the parks maintenance schedule. The 1995 Parks Project List will be the first item that Al will discuss with the PAC. Secondly, Al will advise the committee on what the parks department will be involved with during the Sand Point Parking Lot Paving Project scheduled to be completed by Memorial Day weekend. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER D. Parks Advisory Committee Open Forum 4. Public Hearing - 8:00 p.m. A. Expansion to the Pond Athletic Complex The PAC will be conducting a Public Hearing to receive citizen input concerning the development of land adjacent to the existing Pond Athletic Complex for field expansion. This project would be funded with grant monies received from the State of Minnesota and a matching contribution from the City of Prior Lake. The project description, as described by Bill Mangan, is listed below: The City of Prior Lake needs to expand athletic facilities for both youth and adults. In 1980, the city received grant funding to purchase and develop the initial 40 acres of The Pond Athletic Complex into 6 softball fields, 1 baseball field, and 2 football/soccer fields with parking for 275 cars. In 1982, the city purchased an additional 30 acres of land adjacent to the Pond Athletic Complex for future expansion. It is time to expand. The city will develop additional playfields for softball and football/soccer and also provide parking areas to accommodate the expansion. Total cost of this improvement will be as follows: Grading of the site Seeding Field Construction Roads and parking TOTAL: $30,000.00 $5,000.00 $30,000.00 $35.000.00 $100,000.00 The Public Hearing is being held tonight to allow the public to voice their concerns and support for the development of more playing fields for youth and adult athletics. Once again the City of Prior Lake plans to apply for grant monies from the State of Minnesota to help fund this project. Staff would recommend that the PAC support a grant application for the development of the 30 acres adjacent to The Pond Athletic Complex for athletic field expansion. ACTION REQUIRED BY PAC: A motion to recommend to the city council that the PAC is- in support of staff's recommendation to apply for a LAWCON Grant through the State of Minnesota Department of Natural Resources for development of the 30 acres, would be in order. 5. New Business A. Memorial Park - Restroom & Pressbox Facility This item is placed on the agenda to inform the PAC on the status of the project, and also to receive input from the PAC on the proposed plans. BRW Elness is the architectural fIrm working on the drawings for the project. This fIrm is also handling the Park / Public Works Maintenance Facility project. To date, they have provided staff with some preliminary sketches. This project is included in the 1995 CIP and the budgeted amount is $50,000. The architect has drawn up some sketches of a $50,000 building and also a $100,000 building. The more expensive building includes an ADA accessible pressbox & restroom facility in one building. The $50,000 building also includes restrooms and a pressbox, but they would have to be placed in a different manner due to the ADA issues. We do have a large sketch of the $100,000+ facility for you to see. If this option is going to be pursued, a funding source needs to be determined. There has been talk amongst the staff as to the possibility of naming the ballfIeld after Bill. This building project will be a tremendous improvement to Memorial Park. ACTION REQUIRED BY PAC: Upon completion of discussion on this issue, if the PAC has come to any conclusions on recommendations concerning: design, dollar amount, funding source, and/or field name, then a motion expressing that recommendation would be in order. 6. Old Business A. Follow Up from Council Workshop held on March 6th The PAC and the City Council conducted a joint meeting on Monday, March 6th at the Fire Station #1. The items covered included: the city strategic plan, 1995 City Council goals and objectives, and the 1995 PAC goals and objectives which included discussion on future funding options and the Lakefront Park Master Plan. In response to the discussions from that meeting the following three issues need to be discussed by the PAC: fInal approval of PAC objectives, reviewing matrix showing an analysis of park support fees, and how to proceed with Lakefront Park Master Plan. #1 At this time, two of the three issues listed above need some sort of action to be taken by the PAC. The one that does not, at this point, is the park support fee matrix. The matrix will be discussed to familiarize the PAC with the entire park funding process. The information contained in the matrix may also assist the PAC when discussing and making recommendations on how to proceed with the Lakefront Park Master Plan. #2 The 1995 PAC goals and objectives need to be approved one last time. At the joint city council / PAC meeting on March 6th, the goals of the PAC were discussed in detail. Both parties agreed that the items listed were a priority for 1995 and should be carried out to the best of the PAC's ability. -.--'--.--'--"-"".--.-.-.--r'. ...--.-----.---.-.----- ACTION REQillRED BY PAC: A motion to approve the 1995 Parks Advisory Committee Goals & Objectives, as discussed at the joint city council I PAC meeting on March 6th, would be in order. #3 The Lakefront Park Master Plan is one of the items listed on the 1995 goals and objectives. The city council has stressed the importance of having a master plan for this park so that the park is used to its fullest potential. In looking back at the PAC minutes form 1990, some discussion occurred on a master plan. In fact, proposals were submitted form the following fIrms to create a master plan for Lakefront Park. The fIrms who submitted proposals were: Northwest Associated Consultants & Short, Elliot, Hendrickson; Barton-Aschman Associates; Brauer & Associates; Wehrman Bergly Associates; and Westwood Professional Services. Staff suggests that the PAC discuss the concept of a master plan, including any recollections from the 1990 PAC discussions. ACTION REQUIRED BY PAC: Upon completion of discussion, a motion to direct staff to pursue the details involved with completing a Master Plan for Lakefront Park, including contacting the appropriate firm(s) and report back to the PAC at the next scheduled meeting with a recommendation. 7. Set next meeting date. The next meeting is scheduled for Monday, May 8th, 7:00 - 9:00 p.m. 8. Adjourn the meeting '''''0..' --. __+ _. ,.., -..... .0---"1.'. ..00___--..0--.. ---..+-- PARKS ADVISORY COMMITTEE MINUTES FEBRUARY 13, 1995 The Parks Advisory Committee meeting was called to order by Chairman Ron Ceminsky, at 7 :05 p.m. on Monday, February 13, 1995. Members present were Ron Ceminsky, Kathy Smith and Sam Emond. Pat Heaney and Bob Rykken were absent Staff members present included Bill Mangan, Director of Parks & Recreation, Bret Woodson, Recreation Supervisor, Al Friedges, Park Maintenance Supervisor and Lynn Lake, Parks and Recreation Secretary. The minutes were reviewed from the January 9, 1995 meeting. SMITII MADE A MOTION TO APPROVE THE MINUTES FROM THE JANUARY 9,1995 MEETING. CEMINSKY SECONDED THE MOTION. THE MOTION WAS APPROVED UNANIMOUSLY. Ron Ceminsky asked for Staff Reports. Bill Mangan gave an update on the Bang's Grant Application. I attended an all day Technical Workshop over at the DNR. I ran my particular problem by them, that the property has been sold and the cost of the property has increased substantially. In fact, it has doubled since our appraisa1. They indicated to me that if the project was significant enough to the Metro System that if there was a way of revising the acreage necessary they would still consider the Grant as being in place. Now I'm going to Paul Lemke, the new owner, to see if there is a possibility that he would split 10 acres for us. The I can bring that to the board for the Grant. The DNR said I could come back with that offer and still get the $50,000. I have to fmd out if Lemke is willing to do that and get a separate appraisal. Bill also informed the PAC that the City Council has set-up a series of workshops with all the advisory committees. In February they met with the EDC, we are scheduled for our first meeting in March. This will be a joint meeting between the PAC and the City Council. This will run from 5:30 - 7:25 p.m. at the new Fire Hall. That is when they will review the Goals & Objectives as they went over them at the workshop. They want to have a full dialogue discussion with you based on what they perceive the needs to be and what you perceive the needs to be. That is part of their goals to meet annually or semi-annually with the boards and commissions. This will serve as our March meeting. Bret updated us on the Winter Programs. We are half way through the Winter Program. We have offered a few family activities this year. One successful activity was the Rodeo at the Target Center. The other family activity is the Wmter Sledding Party but due to the weather we' have had to put it off until further notice. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER '.'^"","."~--',<~..,,' ._~..._-_.,..__.. ,.,,,.,~--"-,,.-""'-'t'"'-"-""-~_'~~~----"--__R- One of the adult trips we have will be going to the St. Croix Casino. We have about 75-80 people signed up to go on Friday, February 17. There will be two more trips in March, one to New Ulm, and one to the Dayton's Garden Show downtown and the Cedarhurst Mansion. We will have a tot trip to the Science Museum and then one to the Child's Play Theater to see the "Prince and the Pauper." We have Springbreak activities planned over the Springbreak from school. Some of the activities are co-sponsored with the City of Savage. We have run fIve tumbling classes and two pre-dance classes with 55 children in all. We will continue this for the Spring session as well. The progressive dance program is getting ready for their Spring Dance Recital which will be the fIrst weekend in May at Kenwood Trail Junior High School in Lakeville. The Spring Brochure will be out at the end of March for April and May. Al updated us on the ice rinks. We have about an 18 inch base on all 16 rinks. The rinks most heavily used are Willows, Boudins, Sandpoint, Cardinal Ridge and Indian Ridge. S am asked for average cost of each rink. Bill stated that we would have to check time-cards, and see how many days and hours go into this in order to make a summary. We have been putting up shelters this winter at Fish Point, Boudins, Willows, SandPoint, and Raspberry Ridge. Luckily with the mild winter and lack of snow we have done a lot of work on these shelters. At this point, Fishpoint, Willows, Boudins and SandPoint are fInished. The 1995 shelters we will be putting up are at Oakland Beach, Green Oaks, Sunset, Woodrige, Carriage Hills and Grainwood Crossings. Bill stated that the Grainwood Crossings shelter will be different. That is the original historic center of town so the shelter will be designed more like a depot with history of Prior Lake in it as well as information about where they are and a map of Prior Lake. We are working on specs for the new equipment that we will be getting this year, mower, tractor and dump truck. We are still waiting for the offIcial word but we have a Green Ash tree that is in Westbury Ponds that could possibly be the record Green Ash Tree in Minnesota. The measurements are 163 inches in circumference, 72 feet tall, 93 1/2 feet wide at the crown of the tree. We have to wait to have them analyze the present record tree and then compare theirs to OUTS. Ceminsky asked for any comments regarding Open Forum. Sam questioned if there is anything more being done to remove the old cement plant. Parks Advisory Committee Minutes-February 13, 1995-Page Two ....,..~,....._,.._....~_..'a.-.......~_.~,."...~,.,.".;_-"1'"-'~-~'-~.'~----'.~~'----"~~--"'-''''''-----._--~~'------ Bill commented that the HRA and the Council would like to make this an area for the seniors with flower gardens and a sitting area. It would be called Senior Plaza. HRA will own it and we will assist them in setting it up. Ron asked if there was anything transpiring with the basketball courts. Bill said that he will know more after the March 8th Meeting with P.L.A. Y. They would like to have four courts put in this year. We will match up to five basketball courts with them. They will be half courts with one basketball goal. Ceminsky asked for New Business. Bill commented that Wilderness Ponds was the new subdivision that is just to the west of the Business Office Park. We will have 7 1/2 acres dedicated for park use. The development will purchase all the play equipment for the park. We will have pathways and sidewalks. This will be considered a tot lot with 3-5 acres. Chair Ceminsky asked for Old Business. Bill started with the Goals and Objectives. This was presented on February 6th and it will hopefully be adopted at our March 6th meeting. The Council made some changes, they thought that some of the goals and objectives were the same as our bylaws or part of the policy for establishing the Parks Advisory Committee. The 2010 Comp Plan has to be completed this year, we are overdue on that by a year. Review and make recommendations of the park funding matrix. That includes my park dedication fee, impact fee for building permits and continuing to monitor that our future neighborhood park costs are covered in that fee. Sam asked about the minimum acreage required for each type of park. Is it based on established National Standards when developing a park. Bill stated that we use National Recreation of Park Administration Standards. Minnesota is a little more liberal than some areas and our standards our based on population and our population base is a little bit lower than what you would find somewhere else. The National Standards are minimum requirements. We service neighborhood groups for neighborhood parks. Ron asked that everyone please call in to let the staff know if you will attend the next meeting or not. This is a mandatory meeting. The next meeting will be held on March 6th from 5:30-7:25 p.m. which will be a joint meeting with the City Council. EMOND MADE A MOTION TO ADJOURN MEETING. SMITH SECONDED THE MOTION AND THE MOTION PASSED UNANIMOUSLY: Meeting adjourned at 9:00 p.m. Bill Mangan Director of Parks & Recreation Lynn Lake Secretary Parks Advisory Committee Minutes-February 13, 1995-Page Three PAC295 .-.^. ---..-..-...-----.-., PUBLIC HEARING NOTICE City of Prior Lake NOTICE IS HEREBY GIVEN THAT the City of Prior Lake Parks Advisory Committee will hold a public hearing on Monday, April 10, at 8:00 p.m. at the Prior Lake City Hall, 16200 Eagle Creek Avenue, to consider the proposed development of property adjacent to the current Pond's Athletic Complex for fIeld expansion. This public hearing will be held to allow the public to voice their concerns and support for the development of 30 acres of land currently owned by the city located adjacent to the existing athletic complex. The City of Prior Lake plans to apply for grant monies from the State of Minnesota to fund this project. The proposed plans for the park include additional playfields for softball and football/soccer and also provide parking areas to accommodate the expansion. All persons desiring to be heard with reference to the proposed development at the Pond's Athletic Complex may be heard at this meeting. Bret Woodson Recreation Supervisor CITY OF PRIOR LAKE April 3, 1995 Published April 8, 1995 ..-.-.-..---..-., ._---,-....~---_._....__._.__._...__.._....._.__._.._...__.