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HomeMy WebLinkAbout061295 AGENDA REPORT FOR JUNE 12, 1995 P.A.C. MEETING 1. Call to order 2. Minutes from meeting of 5/8/95 ACTION REQUESTED BY PAC: A motion to accept the PAC minutes from the 5/8/95 PAC meeting would be in order. 3. Staff Reports A. Bret Woodson, Recreation Supervisor The committee will be updated on three items from the Recreation Supervisor's staff report. The first will be a review of the Summer Program Registration night held on Tuesday, June 6th at the Dance Studio located in Priordale Mall. Secondly, staff will update the PAC on the summer activities planned for the coming months. Lastly, an update will be given on the plans for a memorial for Bill. The Minnesota Recreation and Park Foundation donated $250 and St. Croix Recreation Company donated a bench to the City of Prior Lake to be used in combination with employee contributions. B. Al Friedges, Parks Supervisor The Parks Supervisor will give a brief report on the status of the Sand Point Parking Lot paving project. In addition, an update will be given on the summer work schedule. C. Parks Advisory Committee Open Forum 4. Old Business A. Grainwood Crossing - Restroom Project At the last PAC meeting, staff was directed to contact Westwood Planning in regards to their original concept drawings created for the Grainwood Crossing Restroom Facility. Westwood was asked to provide current cost estimates of their original drawings including a fee schedule for their services. Anne Doering is the city's contact person at Westwood Planning. At the time of this report staff has not received the information requested. Staff hopes to be able to present this information to the PAC at the meeting. Depending on the discussion and whether or not the information is available, a motion may be in order from the PAC on this project. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER , ~'"~-;.".~--...----~--"'"."'"""~-_."'-....--"'_......-..~" B. Funding Options for Current & Future Community Parks This item has been placed on the agenda at the request of the PAC from the May 8, 1995 meeting. This item came up when the committee was discussing the Master Plan for Lakefront Park. Currently, there is no formal method in place to (~ fund acquisition or development of community parks. Historically, Prior Lake has funded community park and trail land acquisition and development from the General Fund balance which has been matched with State and Federal grants. This method is becoming increasingly more difficult to carry through. Therefor, another means of financing community parks must be determined. The PAC decided to table discussion on the Lakefront Park Master Plan until a means of funding was in place. The four methods of raising the necessary funds that have been discussed in the past include: 1.) Ad Valorem Taxes 2.) Impact Fees on New Development 3.) Franchise Fees on Public Utilities 4.) Park Bond Referendum Each of these four methods, arguably, has both pros and cons. Listed below is a thumb nail sketch on each of the above mentioned funding options. Ad Valorem Taxes: This option is very difficult to pursue. In a growing community like Prior Lake, the tax dollar is in high demand. Other areas in the cit~d's operaTtihon arethalSO in need of add 1 iktiolnal fubnds to me felt thethntehi~ds of thef n reSl ents. ese 0 er areas are more i e y to e success u wi s type 0 ---' fInancing. Impact Fees on New Development: This is the method currently used to fund the neighborhood parks throughout the city. The money collected on each new building permit is used to develop the neighborhood park and trail system within the new sub-divisions. The fee for 1995 is $750. This is a very good way to raise funds for neighborhood park development. However, it is not a source that can be used to fund community parks by itself. It could perhaps be combined with one or more of the other funding options to create a combination funding mechanism. Franchise Fees on Public Utilities: Historically, franchise fees have been unpopular to the residents. It is an equitable method of raising revenue because it is a fee that is uniform across the board. An example of this is the $5.00 per billing period on the sewer and water bills for capital facilities. This funding option is still in place as one of the mechanisms for future capital facilities. This method also does not allow the residents to have a voice in the process. Park Bond Referendum: This method would be directly approved by the voters of the City of Prior Lake. If in fact this were the method chosen to pursue, it would have to start at the grass roots level to ensure a general community interest. A lot of work would need to done to prepare a Park Bond Referendum. As part of the process for generating support for such a referendum, it has been ('; suggested that another community survey be done to solicit information from the residents. The last survey was done in 1990 and could be revised and used this year as well. Along with a survey, other preparatory measures need to be done to help "sell" a referendum to the public. One of these items is the Lakefront Park Master Plan. It is important to be able to inform residents of the possible plans and how it will benefit them. Funding options for community parks has been discussed by the PAC for some time now. At the November 14, 1994 PAC meeting the following motion was made by the PAC recommending a funding source to the city council: A motion proposing that future community park acquisition and development be funded by a Park Bond Referendum to include, at a minimum, those items listed in the five year capital improvement program and the proposed 2010 Comprehensive Plan. Further, that any other funding sources not be excluded to fund these projects. After discussion occurs on this item, the PAC should state their support for the motion made back in November of 1994 or revise the motion as needed. 5. Other Business 6. Set next meetin& date. The next meeting is scheduled for Monday, July 10th, 7:00 - 9:00 p.m. 7. Adjourn the meetin& "BWPAC6" PARKS ADVISORY COMMITTEE MEETING MINUTES MAY 8, 1995 The Parks Advisory Committee meeting was called to order by Chairman Ron Ceminsky, at 7:02 p.m. on Monday, May 8, 1995. Members present were Ron Ceminsky, Pat Heaney, Sam Emond, Kathy Smith, Bob Rykken and Tom Reddinger. Staff members present included Bret Woodson, Recreation Supervisor, Al Friedges, Park Maintenance Supervisor and Lynn Lake, Parks and Recreation Supervisor. The minutes were reviewed from the April 10, 1995 meeting. BOB RYKKEN MADE A MOTION TO APPROVE THE MINUTES FROM THE APRIL 10, 1995 MEETING. RON CEMINSKY SECONDED MOTION. MOTION WAS APPROVED UNANIMOUSLY. Chairman, Ron Ceminsky asked Bret for Staff Reports. Bret stated that we have a new PAC Member, Tom Reddinger. He was interviewed by, Ron, Bret, the Mayor, and Frank Boyles in late April. It was a unanimous decision that Tom would be ,.- a good addition to the PAC. He comes with a good background, he is on the board of the P.L.A.Y., as well as the Football Director for P.L.A.Y. the last two years. He is almost a five year resident here in Prior Lake and lives in the Sand Point area. He is ready and anxious to make his contributions to the committee. Weare still taking applications for the other seat that is open. We currently have six members. Merle White also applied for the PAC. Upon review, the city attorney felt that this was not the best thing to do, to have him be an actual voting PAC member because he is employed by the City on a seasonal basis. He can surely be involved as a member of staff by coming to the committee with his expertise. If you know of anybody else who is interested in becoming a PAC member let the Administration Department know. The 1995 Dance Recital had three shows over the weekend. We had three well attended shows, one on Saturday, and two on Sunday. The auditorium holds about 500 and we sold over 400 tickets for each show. The Saturday show was the most crowded and the Sunday evening show was the shortest and the least crowded. The reason it is held in Lakeville is because the facilities in Prior Lake are not that conducive for the dance program. Also the size of the Prior Lake auditorium only seats 350 and the one in Lakeville seats 500. We have over 225 students so we would have to have either four or five dance recital's or we would have to cut back on the number of tickets given to each dancer. If we cut back the number of tickets given to each student, which we currently give each student six, that would not be a popular decision for people. Because they have parents, grandparents, brothers and sisters, everyone wants to watch them. That is why it is in Lakeville. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Kathy commented that she went to all three shows and that they were enjoyable and moved really well. Lisa, the dance Program Director, does an excellent job. ~ Ron asked how many were in the program. Bret commented that there are roughly 225. It grows up and down with older girls leaving and the younger ones starting every year. This year we are putting together an evaluation form to pass out to all parents involved in the dance program. This will provide us with some feedback in regards to the dance program. Weare getting ready for the summer brochure, which is due out to the residents on June I st or 2nd. We will have our summer playground and tot-lot program. We will have additional dance activities for summer, tennis lessons and our beach operation which will operate at Sand Point and Watzl's again. AI Friedges updated the committee on Lion's Sand Point Parking Lot. Niesen Paving will do the blacktopping. Currently they have all the pipes set with class 5 hauled in with curbing crews next. Once the curbing crew is out of there, they will pave in a few days. We are hoping that we will be ready by Memorial weekend. We just started working on Woodridge Park. We have been working on athletic fields and they have been crowned. They had an Early Bird Tournament at The Ponds over the weekend and heard a lot of good feedback. We also just put the net in at Memorial Park to keep baseballs within the park. ~ \ Merle has the greenhouse planted and it is really looking nice. We expanded the greenhouse about 14 ft. We will be leaving the greenhouse there when we move to the new parks shop. Ron Ceminsky then asked for Open Forum. Sam asked if we will be doing any more work on the pond out here on 21. AI stated that they are waiting to get permission from the County to decide what to do because it is a County right-of-way. We want to remove the rip-rap and put more shrubs back in there. We also have talked about building a small retaining wall out in front of the benches with a flower bed on it. Ron commented that that they have cut a road into Brooksville Hills, do you plan on putting equipment in there. AI stated that we are putting some playground equipment in there with a trail to the road. This will be off street parking. ~ PACS9S.DOC PARKS ADVISORY COMMITTEE MEETING MINtITES-MAY 8, 1995 2 Pat stated that he had talked to Merle and that he wanted to put a little rose garden in front of City Hall with a plaque there in memory of Bill. Ron Ceminsky called for Old Business. Bret commented he had a quick update on the grant application for the expansion of the Ponds Athletic Complex that was recommended by the PAC during the last meeting. This was approved by the City Council and will be submitted to the ONR which will take about 4 months to review all the grant submittals and we should find out in August or September what the status is on that project. Bret informed the PAC ofa possible P.L.A Y. Storage building which would be built at the Ponds Athletic Complex. P.L.AY. would coordinate the acquisition of the material and the labor involved with the storage building. The Parks and Recreation Department would be involved by running an electricity line and a water line from the existing building. We will also be coordinating with building the roof portion of the building. This will also include a picnic area with tables and provide a good viewing area of some of the fields from that end of the park. The Council approved the storage building at the last meeting which was on May 1st. Tom Reddinger stated that cost estimates are around $14,000 for materials only. We are looking for volunteers to do the work. We have a man right now who will come in and do the excavation. We need people to lay block, pour cement. Basically, right now, we need to find someone who will help fund this project as well as finding people who will help volunteer time to help build it. Bret stated that he has had some time to research the Lakefront Park master plan. I spoke with the City Manager on some of the discussions that we had at the last meeting concerning, contacting the University of Minnesota to have them provide plans. Pat asked if we had a ballpark idea of cost if we used Westwood. Bret stated that ballpark figures that we had done five years ago ranged from $6,000 to $12,000. It would obviously be more now, but that is what we are kind oflooking at for dollar figures as of now. We have to send out the RFP and see what the cost would be. After discussing this with Frank, RFP's will be sent out to find out what is out there and what kind of dollars we are talking about to do such a proposal and plan. There is a timeline that is listed which would involve sending out the requested proposal and finding out if anyone is out there that can do it for a dollar figure that the City is comfortable with. Not necessarily just the dollar figure but a company that has the background and reputation that has done work in this area before that the City feels comfortable with. Bret stated that this is part of the process that the Council will have to approve because for these firms to design a plan they need to know how much money per year we are talking about. This is something that the Council will have to make a decision upon. This is one of the goals and PACS9S.DOC PARKS ADVISORY COMMITIEE MEETING MINUTES-MAY 8, 1995 3 "'~. _, _"'"._", h..~"""..._.,..,,".,,..,... _, "_"""'~"""""""--,~__._.,___"~_.___,,~.,..,~._..._..,..._.....,", M'_' .,a_~_'.""~..~_.'~''''.'_'''' objectives of the PAC, the master plan and another one of course, is the creative funding and how we are going to fund parks such as this. ---, After a lengthy discussion on how Lakefront Park and the other community parks would be funded, the following motion was made. KATHY SMITH MADE A MOTION TO TABLE THE REQUESTED ACTION ON THE LAKEFRONT PARK MASTER PLAN UNTll.. OUR NEXT MEETING TO DISCUSS IN DEPTH THE FUNDING OPTIONS FOR COMMUNITY PARKS. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. The last item of business if the Grainwood Crossing Restroom Facilities. Bret stated that three years ago in 1992 three concept drawings were created for this parcel. As part of the acquisition of this property it needed to be developed within three years and the three year period ends this year. This money is budgeted as part of the 1995 Capital Improvement Program to provide restroom facilities and shelter on this property. The amount that is budgeted is $15,000 which is a construction cost of about $11,500. This will be constructed by the Parks Maintenance Staff We are looking to the PAC for options as to which plan we will be using. SAM EMOND MADE A MOTION TO HAVE THE STAFF GET THE INFORMATION AND COST ESTIMATES OF THE CONCEPT DRAWINGS PREVIOUSLY CREATED. TOM REDDINGER SECONDED MOTION. MOTION PASSED UNANIMOUSLY. r-- It was pointed out that, more than likely, only Concept A would be a realistic possibility due to budget constraints. The next meeting date will be on Monday, June 12, 1995. PAT HEANEY MADE A MOTION TO ADJOURN MEETING. KATHY SMITH SECONDED MOTION. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:00 p.m. Bret Woodson Recreation Supervisor City of Prior Lake Lynn Lake Recording Secretary ""'--', PAC595.DOC PARKS ADVISORY COMMI1TEE MEETING MINUTES-MAY 8,1995 4