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HomeMy WebLinkAbout061096 *PLEASE REVIEW FOR MEETING OF 6/10/96* PARKS ADVISORY COMMlITEE AGENDA MONDAY. JUNE 10. 1996 6:30 P.M. THE NEW FIRE STATION 1. Call to order 2. Minutes from meeting of May 13, 1996 3. Staff Reports A. Paul Hokeness, Parks and Recreation Director 1. Park Dedication Ordinance Adjourn at 7:00 p.m. (Attend Planning Commission Meeting presentation on Park Dedication Ordinance. - Reconvene (Continuation of Staff Reports) 2. Playground Equipment bids and design 3. Park Construction updates A. Carriage Hills B. Woodridge C. Ponds Fencing B. Bret Woodson, Recreation Supervisor 1. Summer registration update 2. Update on beaches 3. Playin' in the Parks (donation of grill) 4. Old Business A. Future Park Improvements 5. Set next meeting date 6. Adjourn the meeting .696AGEN.DOCINaL 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER "- PARKS ADVISORY COMMITTEE MINUTES MAY 13, 1996 The Parks Advisory Committee meeting was called to order by Chairman, Ron Ceminsky at 6:40 p.m. The members present were Ron Ceminsky, Thea Fluhrer, Pat Heaney, Tom Reddinger, Tom Schutz and Kathy Smith. Bob Rykken was absent. Staff members present were Frank Boyles, City Manager, Paul Hokeness, Director of Parks and Recreation, Bret Woodson, Recreation Supervisor, Greg Rhinehart, Park Patrol Officer and Nancy McGill, Parks and Recreation Secretary. was also present. Frank Boyles, City Manager, reviewed the By-laws with the Parks Advisory Committee in regards to the responsibilities of the advisory committee. Frank noted that all of the advisory committees are advisory to the City Council. In Article 2. Officers. Changes that have been made here to increase the responsibility of the Chair and those responsibilities are listed in the by-laws. ,.- The term limits of the members were questioned, especially the term for Ron Ceminsky. Frank asked if Ron Ceminsky was completing someone else's term when he became a member. Ron was not sure. Each member should serve a six year term. Frank indicated that he would look further into this as we need to be consistent. In Section G. Performance Criteria. This is a new addition to the by-laws, as well as Section I. Conflict of Interest, an attempt to assure that there is no perception or actual conflict personally or professionally regarding any action or decision made. It was noted that the Prior Lake American newspaper should be advised of the monthly P.A.C. meetings. Frank asked if anyone had any quesitons/comments. There was some discussion regarding the Joint Council Meeting with the P.A.C. on May 6th. Members agreed that they felt they had very positive feedback from the Council regarding the referendum and also that the Council felt the committee had come very prepared. The PAC members suggested taking a tour with the council members of parks in other communities, i.e. Miller Park; to see what amenities are available. Frank suggested doing this prior to a city council meeting although this may be difficult because of the time factor. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Tom Schutz suggested video taping the tour. This could be a reference for anyone not able to make the tour and a tool to use when working on the referendum process. There was some referendum discussion. Pat Heaney felt that if we ask for too much we might not get anything. He's heard comments indicating that we should just add lights to the Ponds to help the softball situation out. Frank said that the committee will need to feel comfortable with the figures when approaching the public. Paul Hokeness introduced Greg Rhinehart, our new park patrol officer. Greg told the committee that he is in his fourth year of Law Enforcement school at Mankato State University and that this is an internship position with the City (for both the Police and the Parks Departments) during the summer and fall. 375 hours are required to complete his internship. He will be working 20-25 hours per week at this time and more hours after June 5th. His hours will be mostly during the evening (4:15-11:00 p.m.). This should help discourage some of the vandalism. There was some discussion regarding the problem with dog waste and how we can make the public more aware of the rules. It was suggested that something be put in the city newsletter, the "Wavelength" in reference to the leash/waste rules. At this time, Ron Ceminsky asked the Committee to review the minutes from the April 8, 1996 meeting. TOM REDDINGER MADE A MOTION TO ACCEPT THE MINUTES FROM THE APRIL 8, 1996 MEETING. TOM SCHUTZ SECONDED MOTION. MOTION APPROVED UNANIMOUSLY. Ron Ceminsky asked for StatfReports. Paul Hokeness reviewed the Memorial Park status. A question was raised concerning the lights at the fields. Lights are on a timer and can be turned on anytime after 3:00 p.m. and go off at 11 :00 p.m. Security lights at the concession stand come on at 8:00 p.m. and go off at midnight. Pat Heaney questioned the bleachers at Memorial Park. Paul indicated that the small set of bleachers are still there to be used for older people and that the area behind the backstop by the home team dugout was going to be left open for wheelchairs and seniors with lawn chairs. P.L.A.Y. will fund the net over the wheel at the Ponds. The project will be funded for $8,000.00. Parks Advisory Committee Minutes - May 13, 19% 2 - ~--'-"~-'-~'-"--'-----r--~-~~'-"~--"-""-'-~---'---"-"-,.,._.__..,~"~~..~. There was discussion as to how money is allocated to the parks and how we can educate the public. 15% of the building permit fee is allocated to parks. Approximately 18% of the public tax dollar goes to City of which a small portion goes to parks; not really enough to maintain the parks we currently have. This is information that the public needs to be informed of. There was discussion regarding the neighborhood parks vs larger parks. Should we invest in the smaller parks (neighborhoods parks) taking into consideration if their usage justifies what it takes to maintain them or place the emphasis on the larger (community parks). It was generally agreed that neighborhood parks play an important role and shouldn't be eliminated entirely; however, Paul indicated that not all new developments need to have neighborhood parks and would like to see the cash (park dedication funds) allocated to parks from the developer be used elsewhere as seen necessary, i.e. trail system. The ordinance needs to be rewritten so that wetlands will not be taken as dedication and will use a percentage scale based on the condition of the land. Paul stated that we have received grant money of $38,000.00 to be used at the Ponds. Committee received a map to reference. Phase I (1997) will include construction and paving of road and parking lots, construction of aggregate road south from new parking lots to Mushtown Road, grading and seeding of all fields and grading and paving of selected 8' asphalt paths. Phase II (1998) will include grading and paving of trails from existing fields to new development, grading and paving of trail from new development to Mushtown Road, completion of the balance of internal trials and bog walk, and construction of observation/seating and overlook areas. The next item of staff reports was the park user policies. Paul stated that we are currently working on putting these policies together for user groups (beach and bathhouse manual, park reservation policy, parking stickers, etc.). After these policies are completed, the P.A.C. committee will review them and then they will be passed onto the City Council for their approval. Tom Reddinger suggested that the parks be closed at sunset rather than 10:00 p.m.; may cut down on the vandalism. Bret Woodson reviewed the dance program, touched on the dance competitions, and this year's dance recital. An evaluation form will be sent out to participants to provide feedback on the program. Tom Schutz indicated that he had received a comment concerning perfect attendance; whereby four girls didn't receive this because they were at a camp up north. Bret stated that he would take this into consideration for next year. Parks Advisory Committee Minutes - May 13, 1996 3 "';.__'___.~'__'_"""___~"___'_'_'____4___-"""""""___~~_~~~___'_'~"'-~. The summer program brochure will be out May 31 st with registration on June 4th at the Dance Studio at Priordale Mall from 6:00-8:00 p.m. and at City Hall after that. He highlighted some of the programs that will be offered this summer. The Beach and Bathhouse manual is being put together. This will incorporate emergency policies for the staff to follow. Ron Ceminsky asked for Old Business, future park improvements. TOM REDDINGER MADE A MOTION THAT THE ATHLETIC BASEBALL FIELD AT THE PONDS BE NAMED "MANGAN FIELDS" AND BE DEDICATED WITH A CEREMONY. THEA FLUHRER SECONDED THE MOTION. MOTION ACCEPTED UNANIMOUSLY. At this time, the committee brainstormed to put together a progressive calendar to get the referendum process started. The following calendar will be used to contact the following groups and time frames needed accordingly to pass a referendum in April, 1997. JUNE, 1996 Library Jon Gurban Budget Land Research~ JULY, 1996 Prior Lake Players Windjammers Library design ~ Volunteers Information/fact sheets ~ $ amounts AUGUST, 1996 P.L.A.Y. Soccer (Saturday) SEPTEMBER, 1996 Rotary (Thursday) Info-Expo Student CounciVNHS OCTOBER, 1996 Optimist (Wednesday) NOVEMBER, 1996 Chamber of Commerce School Board DECEMBER, 1996 JANUARY, 1997 Library Lions Club VFW FEBRUARY, 1997 P.L.A.Y. Parks Advisory Committee Minutes - May 13,1996 4 ---.------.-----..----.--.-r-.-.~--..-..--.,--------...-----.-.".----. MARCH, 1997 Call support groups Ads in newspaper Signs on boulevards Wavelength newsletter (out by 3/15) Advertisement APRIL, 1997 Phone banks Two P.A.C. members should be present at each of these meetings. Paul also indicated that we should pick four or five neighborhood parks that need new playground equipment/trails and include these in the referendum. Thea suggested getting Oar Fosse's support, as he would be a great advocate for the trail system and has so many contacts. The next meeting will be held on Monday, June 10th at 6:30 p.m. KATHY SMITH MADE A MOTION TO ADJOURN THE MEETING. THEA FLUHRER SECONDED MOTION. MOTION CARRIED. The meeting was adjourned at 9:25 p.m. Paul Hokeness Director of Parks and Recreation Nancy McGill Recording Secretary Parks Advisory Committee Minutes - May 13, 1996 5 -' PLANNING REPORT AGENDA ITEM: SUBJECT: 4A PUBLIC HEARING TO CONSIDER AMENDl\1ENTS TO THE SUBDIVISION ORDINANCE REGARDING PARK DEDICATION PUBLIC HEARING: DATE: PAUL HOKENESS, DIRECTOR OF PARKS AND RECREA nON x YES NO-N/A - JUNE 10, 1996 PRESENTER: INTRODUCTION: The purpose of this item is to consider changes to the park dedication ordinance Chapter 6, Section 6-6-8 of the subdivision ordinance. This amendment would do the following: 1. Establish a schedule of dedication credit from 0-100% of the required 10% park dedication based upon the characteristics of the land to be dedicated. 2. Require developers to grade, provide topsoil, and establish turf on dedicated lands. 3. Reserve the right of the City to accept or reject land for park purposes based upon the expected cost of making such lands useable for public purposes. DISCUSSION: The current Park Dedication Ordinance allows the developer to dedicate any type of land and receive 100% credit for this land regardless of the lands condition, location within the development, or characteristics. At present 59% of our park system consists of land which is in a natural state whether it be woodlands, wetlands, or steep slopes. From a land preservation and natural resources standpoint this is not all bad, but at this time we have no land available in which to develop additional active recreation areas. Our current needs for land are those lands which can be developed into active recreation and athletic facilities. At present our athletic fields are being scheduled to their full capacity and with the increase in P.L.A.Y. and Soccer Club participation we cannot meet the field demands. As activity registrations have increased we are not able to meet the current demands of our user groups and participation will have to be limited. DEOORDPC.DOT NaL 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER It is not just a matter of developing athletic fields, it has also become a challenge to develop trails and construct playgrounds on lands which have been dedicated as parkland. It has been a real challenge to develop these park amenities due to steep slopes, trees, and wetlands previously dedicated. A recent park dedication of 20 acres left the City with only 1.5 acres of land to install trails, play equipment, and a very small ballfield. The remainder of this parkland is wetlands, steep slopes, and water treatment ponds. ~ Another issue involves the condition of the land when the city receives it. In a recent case the land which was dedicated was a decent piece of flat land but it had been stripped of topsoil and had to be totally regarded so that grades would match neighboring yards and also make it useable as parkland. The City had to incur the expense of hauling in black dirt, grading, and turf establishment. This is money that could have been spent on playground equipment and park amenities. It appears as if much of the land which has been dedicated as parkland over the years is land which is not developable and is the leftovers of the development. For this reason it is important that the City amend the ordinance so that we may be more selective of the land which is to be dedicated as parkland and limit the amount of credit that we give for land which is not conducive to park development. Because of the WetIands Conservation Act of 1991 it is no longer critical for the city to preserve wetlands by accepting them as park dedication, since developers will not be able ~ to drain or fill these wetlands as they had in the past. Our new tree ordinance will protect our woodlands. ISSUES: The central issue is the city's ability to implement the Park and Trail element of the Comprehensive Plan. The plan calls for a mix of active and passive park areas to serve our community's land uses at build out. Only so much money is available to acquire and develop recreational amenities. (trails, baJIfields, etc.) This ordinance enhances the developer's motivation to provide the type of land dedication the city wants by increasing the credit he gets for such land. Second, it reinforces the city's ability to be selective in what we accept as dedication. Finally, it conserves city resources by assuring that the developer complete the final grading, addition of top soil and development of turf together with subdivision activities. ~ DEOORDPC.OOT NaL ~-_.------_.- ---...----- AL TERNA TIVES: 1. Recommend the City Council approve the amendments as presented. 2. Recommend the City Council approve the changes in the amendment with the changes recommended by the Planning Commission. 3. Recommend the City Council not approve the amendment changes. RECOMMENDATION: It is stafrs recommendation that the Planning Commission approve alternative #1 or #2. ACTION REOUIRED: A motion and second to recommend adoption of the proposed amendments to Chapter six, Section 6-6-8. DEOORDPC.OOT NaL REVISED PARK DEDICATION -,"-'" A The owners of any land being subdivided for residential, commercial, industrial or other uses or as a Planned Unit Development shall dedicate to the public or preserve for conservation purposes or for public use as parks, playgrounds, trails, or public open space a reasonable portion of the subdivided land. The city has determined the land dedication requirement to be equivalent to ten percent (10%) of the gross area of a subdivision. The amount of credit given for land to be dedicated shall be based upon the land characteristics and in accordance with the following schedule: -X DEDICATION SCHEDULE Land Characteristic Dedication Credit Dry upland with undisturbed topsoil and slopes 100% not exceeding 10%. Unstable land with poor soils and slopes not exceeding 50% 10%. Virgin woods with slopes less than 10%. 50% ~ Virgin woods with slopes which are greater than 10%. 25% Dry upland with undisturbed topsoil and slopes of 10-20% 25% Unstable land with poor soils and 0% slopes greater than 10% or wetlands which are deemed not suitable for park purposes. B * Dedicated land shall be made suitable by the developer for its intended use as parks and playgrounds, trails, or public open space. The City shall determine the fmal condition of the land which is to be dedicated and the Developer shall be ~sponsible for grading, topsoil, and turf establishment unless otherwise directed by the City Manager or hislher designee. The City shall provide the Developer with grading plans for the dedicated park and trails and will also provide specifications for topsoil and turfgrass. The City further reserves the right not to accept land which in its discretion is not useable for the aforedescribed purposes, does not provide park facilities in the locations set forth in the City's Comprehensive Plan, or land which would require extensive expenditures on the part of the public to make them useable. .~. PARKDED.DOC C At the City's option, the subdivider shall contribute an equivalent amount in cash, or cash and land, in lieu of all or a portion of the land which the City may require such owner to dedicate pursuant to paragraph (A) above. The cash amount shall be based on the fair market value of the land reasonably required to be dedicated, with said value being determined no later than at the time of final plat approval. D Whenever the term "dedicate" is used in this section, it shall mean a dedication to the City of land or cash, or both, whichever the City, at its option, shall require. The dedication shall be made to and received by the City prior to the City's release of the final plat. E In instances where cash is required in lieu of land, payments as required by this Ordinance shall be made prior to the City Manager releasing the final plat to the subdivider. The cash portion of the calculation shall be made as follows: 10% of the value of the land per acre as determined by the City times the gross acreage of the plat. (Ord. 87-10) F Where the owner provides in the subdivision for the public use neighborhood park amenities such as, but not limited to, tennis courts, ball fields, play equipment, open space or other recreational facilities, the City may reduce the amount of land to be dedicated or the cash contribution in lieu of such dedication by an amount equivalent to the documented cost of the facilities provided. Amenities which are provided by the developer must meet the specifications of the City and other standards as the City may require. If this provision applies the City shall determine the value of the amenity and adjust the dedication to reflect said value. G Prior to the dedication or preservation of such land for public use, or both, the subdivider shall deliver to the City an opinion addressed to the City and in a form the City may rely upon and acceptable to the City Attorney, as to the condition of the title of such property, or in lieu of a title opinion, a title insurance policy from a title company acceptable to the City Attorney insuring the required public interest in the preservation or dedication therein. H Immediately upon filing of the final plat or other appropriate subdivision documents, the subdivider shall file for recording all easements, deeds or other conveyances of property required as a condition to the subdivision plat approval and provide evidence of filing to the City. No building permits shall be issued to any lot or parcel in said plat until all such documents have been executed and filed. 6/3/96 PARKDED.DOC "WItU.;!t;......".....,.<iOIl,'.d: <tt'I,..,.'___t1.n.n,._ CURRENT ------ 6-6-8: PARK DEDICATION: (A) The owners of any land being subdivided for residential, commercial, industrial or other uses or as a Planned Unit Development shall dedicate to the public or preserve for conservation purposes or for public use as parks, playgrounds, trails, wetlands or public open space a reasonable portion of the subdivided land. The City has determined the land dedication requirement to be equivalent to ten percent (10%) of the gross area of a subdivision. The composition of land required will be determined in accordance with the formula found in Section 6-6-8 (E), or as determined by the City to be in the public interest and reasonably necessary for such uses and needs as a result of approval of the subdivision. (Ord. 88-1) (Ord. 89-08) (B) At the City's option, the subdivider shall contribute an equivalent amount in cash, or cash and land, in lieu of all or a portion of the land which the City may require such owner to dedicate pursuant to paragraph (A) above. The cash amount shall be based on the fair market value of the land reasonably required to be dedicated, with said value being determined no later than at the time of final plat approval. (C) Whenever the term "dedicate" is used in this section, it shall mean a dedication to the City of land or cash, or both, whichever the City, at its option, shall require. The dedication shall be made prior to the City's release of the final plat for filing. (D) In instances where cash is required in lieu of land, payments as required by this Ordinance shall be made prior to the City Manager releasing the final plat to the subdivider. (Ord. 87-10) .--...... (E) The City may determine the location, configuration and value of the land to be dedicated. The composition of land to be dedicated will be directly related to its physiographical character and in accordance with the following values: (Ord. 88-1) LAND CHARACTERISTICS SloDe Soils VALUE % Dedication 0-1 0% 10-20% over 20% Dry upland Unstable Marshes 100% 50% 25% (F) Where the owner provides in the subdivision for the public use neighborhood park amenities such as, but not limited to, tennis courts, ball fields, open space or other recreational facilities, the City may reduce the amount of land to be dedicated or the cash contribution in lieu of such dedication by an amount equivalent to the cost of the facilities provided. (G) Prior to the dedication or preservation of such land for public use, or both, with the City's consent, the subdivider shall deliver to the City an opinion addressed to the City by an attorney, and in a form acceptable to the City, as to the condition of the title of such property, or in lieu of a title opinion, a title insurance policy from a title company acceptable to the City insuring the required public interest in the preservation or dedication therein. /.--.......... (H) Immediately upon filing of the final plat or other appropriate subdivision documents, the subdivider shall file for recording all easements, deeds or other conveyances of property 25 required as a condition to the subdivision plat approval. No building permits beyond the one underlying permit shall be issued to any lot or parcel in said plat until all such documents have been executed and filed. 26 --~-_._^~---------,..~,_.~_._._,-- -~--_. - ..-,. --.-----.-.. -~-_._-_. --- ~ PARKS LIST PARK NAME PARK PARK NATURAL PARK TYPE STATUS AREA ACRES ACRES BOUDINS M 0 0 1.25 BROOKSVILLE HILLS M 0 1.5 3 CARDINAL RIDGE N PO 39 42.5 CARRIAGE IllLLS N PO 0 5 FISH POINT N 0 5 9 GRAINWOOD CROSSINGS M PO 0 2 GREEN OAKS M 0 0 2 HERITAGE S 0 0 .5 INDIAN RIDGE M PO .5 .2 ISLAND VIEW M 0 2 4 KNOB HILL N U 12 13.5 LAKEFRONT C 0 93 126 MEMORIAL C 0 0 11.5 NORTH SHORE OAKS N PO 3 5 NORTIIWOOD M PO 0 1 OAKLAND BEACH M 0 0 1.5 RASPBERRY RIDGE N 0 5 16 RASPBERRY WOODS NAT U 22 22 SAND POINT BEACH C 0 1.5 20 SAND POINT N 0 0 6 SUNSET IllLLS N 0 1.6 3.5 THE PONDS C 0 15 70 WATZL'S POINT BEACH S 0 0 3 WESTBURY PONDS N PO 16.5 22 WILDERNESS PONDS M/NAT U 18.5 20 WILDS 1 M U 2.5 2.5 WILDS 2 M U .5 .5 WILDS 3 NAT U 16 16 WILDS 4 NAT U 9 9 WILLOWS N 0 0 2.5 WOODRIDGE N U 0 7 WOODVIEW NAT U 16 16 TOTAL 280.10 463.95 ACRES ACTIVELY MAINTAINED 183.85 NATURAL AREAS MANAGED 280.10 TOTAL PARK ACRES 463.95 TYPE C - COMMUNITY N - NEIGHBORHOOD M - MINI NAT - NATURAL RESOURCE S - SPECIAL USE STATUS D - DEVELOPED U - UNDEVELOPED P - P ARTIALL Y DEVELOPED F - FUTURE PARK PARKLIST.DOC