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HomeMy WebLinkAbout1997 PAC PARKS ADVISORY COMMITTEE 11/3/97 Current Members Date Appointed Terms Exoires Term Limit Ron Ceminsky 11/90 9/01 9/01 * Thea Fluhrer 1/96 9/99 9/02 Patrick Heaney 9/89 9/01 9/01 * Tom Reddinger 4/95 9/98 9/02 Robert Rykken 4/93 9/01 9/01 * Thomas Schultz 1/96 9/98 9/02 Kathy Smith 9/89 9/01 9/01 * Annual Committee/Commission evaluation due to the City Council annually by: Au~ust 1 Proposals for bylaw changes due to the City Council by: December 1 Recommendation for Chair due to City Council annually by: Au~ust 1 * Due to the passage of the $7.8 million Park and Library Referendum, the Council has elected to waive the six year term limits for these Park Advisory Committee members to provide continuity in expeditiously completing these projects for the benefit of the taxpayers of the conimunity. This extension is not intended to be precedent settingfor this or other Boards and Commissions. 1:\cOUNClLIADVBODYSIPARKLST.DOC Information for Applicants to Prior Lake's Advisory Bodies Back2round Information The City of Prior Lake is required by state statute to have a Planning Commission to make recommendations to the City Council on Planning related issues. The Economic Development Authority is also vested with statutory authorities for the promotion of development and redevelopment in the community. The City has also established two additional advisory bodies which include: the Parks Advisory Committee and the Lake Adviso"ry Committee. The purpose of advisory bodies is to provide input to the City Council regarding the specific issues as set forth in the body's bylaws or as delegated by the City Council. Membership on advisory bodies is voluntary. Appointments are made by the City Council. The procedure for filling vacancies consists of an application followed by interviews of selected applicants by a subcommittee appointed by the City Council. This handout is designed to provide you with summary information regarding each advisory body. In General Advisory Body members typically invest ten to forty hours per month. Occasionally, advisory bodies are appointed to subcommittees to investigate specific issues, or advisory bodies may hold work sessions in addition to their regular meetings. Advisory Body members are expected to thoroughly review agenda materials which they receive prior to meetings. 75% attendance is the minimum standard expected. Advisory bodies do not have policy-making power. The City Council considers advisory body recommendations when dealing with agenda items. Statutorv Body Information Planning Commission: The Planning Commission meets the second and fourth Monday of each month at 6:30 p.m.. Planning Commission members receive an annual stipend for each meeting they attend. The duties of the Planning Commission include, but are not limited to, keeping the City Council and general public informed and advised as to all planning and development matters and making recommendations to the City Council with respect to any current or future planning. This may include preliminary plats, final plats, variances, zoning ordinance, etc. Economic Development Authority: The Economic Development Authority meets the third Monday of each month at 5:30 p.m. EDA members receive an annual stipend for each meeting they attend. The duties of the EDA include, but are not limited to, promoting the growth, development, and redevelopment of commercial industrial concerns in Prior Lake. I:\COUNCIL\ADVBODYS\INFO.DOC 6/98 Advisory Bodv Information: Parks Advisory Committee: The Parks Advisory Committee meets the second Monday of each month at 6:30 p.m.. PAC members do not receive any compensation for attending meetings. The duties ofthe Parks Advisory committee include, but are not limited to, making recommendations to the City Council relating to parks and open space development, recreation programming, and assisting the Council in researching a variety of funding sources for the Capital Improvement Program and related park development. Lake Advisory Committee: The Lake Advisory Committee meets the third Wednesday of each month at 6:30 p.m. LAC members do not receive any compensation for attending meetings. The duties of the Lake Advisory Committee include, but are not limited to, researching and making recommendations to the Council on information contained in the Water Resource Management Report and to make recommendations to the City Council on lake management related issues addressed by various jurisdictions within the Watershed. I:\COUNCIL\ADVBODYS\INFO.DOC 6/98 Please circle the Committee or Board you are interested in: Planning Commission Economic Development Authority Lake Advisory Committee Parks Advisory Committee This application is for residents of Prior Lake interested in serving on a Board or Commission for the City of Prior Lake. Appointments are made by the City Council. Name: Address: Phone (H): (W): Date: How did you find out about this opportunity? Briefly describe your qualifications including education, experience, and skills for the position (please attach your resume): Briefly describe your interest in this position and how you can serve the community: I:\ASSTMGRIEMPLOYMT\ADV AP.DOC 6/98 Please list three references that we may contact: Please indicate days and times you would be available for meetings: My signature confirms that I have read and understand the background information regarding Prior Lake Advisory Bodies. I recognize that my failure to sign or accurately complete this application, or if I falsify information in this application, I will automatically be disqualified from consideration. Signature: I:\ASSTMGR\EMPLOYMT\ADV AP.DOC 6/98 SUBSECTIONS: 702.10.0: 702.200: 702.300: 702.400: 702.500: 702.600: 702.700: 702.800: 702.900: 702.1000: 702.1100: 702.1200: 702.1300: Public Ways & Property SECTION 702 CITY PARKS PURPOSE AUTHORITY DEFINITIONS PARK HOURS GENERAL CONDUCT WITH CITY PARKS RESTRICTED ACTIVITIES DOGS AND CATS VEHICLES SPECIAL USE PARK OPERATION AND PERMITS PROTECTION OF PROPERTY, STRUCTURES AND NATURAL RESOURCES USE OF ALCOHOL WITHIN A PARK FACILITY RESTITUTION, ENFORCEMENT AND PENALTIES 702.100: 702.200: PURPOSE: The residents of Prior lake value recreation and open space and have provided for park facilities throughout the City. City parks and park facilities are intended for the use and enjoyment of all residents and park visitors. To assure all residents and park visitors are able to enjoy the City parks and facilities, it is necessary to regulate activities and conduct within the park facilities. This Section regulates the use of City park facilities to promote, protect and provide for the health, welfare, safety and comfort of residents and park visitors within the City. The regulations in this Section are also intended to protect the environment and the natural resources entrusted to our care. AUTHORITY: The City Manager shall administer the parks and recreation policies of the City. The City Manager may delegate or assign any or all of the duties and responsibilities of this Section to the Director of Parks and Recreation or other City personnel. The actions of the Director of Parks and Recreation shall have the same force and effect as if taken by the City Manager. The City Manager shall have the right to issue administrative rules and regulations governing the operation of City parks. The City Manager may declare any park facility or portion thereof closed to the public at any time and for any interval of time or for certain uses, as the City Manager shall find reasonably necessary to preserve the health, welfare and safety of a park visitor or the park facility. The City Council shall annually establish fees for the various permits required by this Section. City of Prior Lake 702/p1 Public Ways & Property ~ 702.300: DEFINITIONS: For the purpose of this Section, the terms defined in this subsection shall have the meanings given them in this Section. Any undefined term used in this Section shall have its usual and customary meaning: Director of Parks and Recreation: The person appointed by the City Manager to serve as the chief administrative officer of the City park system. Domestic Animal: A dog or cat. Drugs: Any substance defined as a controlled substance by Chapter 152, Minnesota Statutes or other statutes of f~derallaws or regulations. Intoxicating Liquor. Any liquor which is intoxicating pursuant to State law and includes ethyl alcohol, distilled, fermented, spirituous, vinous and malt beverages containing in excess of three and two-tenths percent (3.2%) alcohol by weight. Motorized Recreational Vehicle: Any self-propelled, off-the-road or all conveyance vehicle, including but not limited to, a snowmobile, minibike, amphibious vehicle, motorcycle, go-cart, trail bike, dune buggy or four-wheel drive. Nonintoxicating Liquor: Malt A beverage containing not more than three and two-tenths percent (3.2%) alcohol by weight. Nude: Means the showing of the human male or female genitals, pubic area or buttocks with less than a fully opaque covering, or the showing of the female breast with less than a full covering or any portion thereof below the top of the nipple. ~ , \ Park: Means a park, playground, swimming pool, lake, pond, stream, trail, nature area, open space area or recreation center under the control of the City. Park shall also mean any other property owned, leased, used or controlled, wholly or in part, by the City for park or recreational use. Park shall include roadways and parking areas within the parks. Park Visitor. Any person, firm, partnership, association, corporation, governmental unit, company or organization of any kind within a park. Vehicle: Any motorized, propelled, animal-drawn or human-powered machine used to convey people, animals or property. Watercraft: Boat, canoe, raft or any other object or apparatus used to carry people, animals or property on water. Weapon: Any device from which shot or projectiles of any type can be discharged by means of an explosive, gas, compressed air or otherwise propelled, including but not limited to firearms, bows and arrows, slings and spring guns. - f' City of Prior Lake 702/p2 702.400: 702.401 Public Ways & Properly Wildlife: All living creatures, not human, wild by nature, endowed by sensation and power or voluntary motion, including quadrupeds, mammals, birds, fish, amphibians, reptiles, crustaceans and mollusks. PARK HOURS: All parks, with the exception of Memorial and Ponds Parks, will close at 10:00 P.M. each day and shall remain closed until 5:00 A.M. on the following day. Except as otherwise provided in this Section, no one shall be in any park, with the exception of Memorial and Ponds Parks, between the hours of 10:00 P.M. and 5:00 A.M., nor when the park has been closed at other times pursuant to an order of the City Manager. Memorial and Ponds Parks will close at 11 :00 P.M. each day and shall remain closed until 5:00 A.M. the following day. Except as otherwise provided in this Section, no one shall be in Memorial or Ponds Parks between the hours of 11 :00 P.M. and 5:00 A.M., nor when the park has been closed at other times pursuant to an order of the City Manager. Activities Permitted After Closing. The following activities may continue in parks after the parks normal closing hours: ~ City sponsored and supervised activities which, because of the nature of the activity, cannot be held during the time when the parks are open. ~ Activities conducted pursuant to a Parks and Recreation Department permit issued under Subsection 702.1000. ~ From November 15 to March 15, during the hours of 10:00 P.M. and 5:00 A.M., individuals may drive on designated and posted roadways within a park facility for the sole purpose of gaining access to a lake for snowmobiling or ice fishing. 702.500: GENERAL CONDUCT WITHIN CITY PARKS: It shall be unlawful for any person in a park to: (1) Use threatening, abusive, insulting, obscene or indecent language or to act in an indecent, lascivious or improper manner, commit any nuisance, appear nude or semi-nude, or to do any act which constitutes a breach of the public peace. (2) Disturb, harass or interfere with any park visitor or park visitor's property. (3) Deposit, scatter, drop or abandon any bottle, can, broken glass, cigarette butts, sewage, waste or other material, except in receptacles provided for such purpose. (4) Enter a park with glass beverage bottles or glass beverage containers. (5) Gamble or participate in any game of change unless it is part of an organized Parks and Recreation Department event. City of Prior Lake 702/p3 _.~~..--I--._.."..._..----_.-.- .... ....-.'--.------...-----.---. Public Ways & Property .~ (6) Drop, throw or otherwise leave unattended lighted matches, buming cigars, cigarettes, tobacco, paper or other combustible materials. (7) Sell, solicit or carry on any business or commercial enterprise or service in a park without first obtaining a permit from the Department of Parks and Recreation. (8) Use any loudspeaker or other amplifying system or devise without a permit from the Department of Parks and Recreation. (9) Play the game of golf, engage in putting, practice swinging, or the striking of any golf balls or other objects in any park. ~. " (10) Remove any animal, living or dead from a park. Any animal removed from a park or taken contrary to the provisions of this Section or State Statutes shall be considered contraband and subject to seizure and confiscation. 702.600: RESTRICTED ACTIVITIES. (1) Camping. It shall be unlawful for any park visitor to camp in a park except with written permission of the Director of Parks and Recreation. (2) Horseback Riding. It shall be unlawful to ride a horse or other animal within any park unless in possession of a permit issued by the Director of Parks and Recreation, or as part of an organized community event. (~ (3) Swimming. It shall be unlawful for any park visitor to: ~ Wade or swim within a park except at beaches designated for that purpose, and then only between sunrise and sunset, or such hours as may be designated by the Director of Parks and Recreation. Park visitors shall swim or wade at their own risk. ~ Take bottles or glass of any kind, except eyeglasses into a designated beach area. ~ Use air mattresses, inner tubes or other inflatable devices. (4) Aircraft. Hot Air Balloons and Parachutes. No park visitor shall use any land or body of water within a park for a starting or landing field for aircraft, hot air balloons or parachutes, without first obtaining a permit from the Department of Parks and Recreation. (5) Boating. It shall be unlawful for any park visitor to: ~ Launch or land any boat, yacht, canoe, raft or other watercraft upon any water, lagoon, lake, pond or wetland within a park except at locations and .~ City of Prior Lake 702/p4 Public Ways & Property times designated for that purpose. ~ Operate any watercraft in a designated swimming area or other prohibited area. ~ Operate any watercraft in a park in violation of Minnesota Statutes, Chapter 361 "Waters and Watercraft Safety". (6) Fishing. It shall be unlawful for any park visitor to: ~ Fish in a park in violation of any provision of Minnesota Statutes, Chapter 101. ~ Fish in a designated swimming area. ~ Leave any structure or shelter de~igned for ice fishing in allY park for more than forty-eight (48) hours. (7) Bicycling. It shall be unlawful for any park visitor to operate a bicycle except on park designated bikeways and roadways, and except as close to the right-hand side thereof as conditions will permit. (8) Meetings. Speeches. Demonstrations and Parades. It shall be unlawful for any park visitor to conduct public meetings, assemblies, entertainments, parades or demonstrations within a park without first obtaining a written permit from the Director of Park and Recreation, and then only in the area designated in the permit. 702.700: DOGS AND CATS: It shall be unlawful for any park visitor to bring a dog or cat into a park, with the exception of seeing-eye dogs and police dogs, unless: (1) The dog or cat is properly licensed. (2) The dog or cat shall be restrained at all times. The pet owner is liable for any action taken or damage caused by the dog or cat. (3) All dogs or cats shall be restrained at all times on adequate leashes not longer than six (6) feet. (4) Park visitors who bring dogs or cats into a park must have in their possession tools or equipment suitable for the removal of animal fecal material and shall promptly and effectively remove from the ground or surface of any park and any park facilities all fecal material deposited by a dog or cat under their control and care. Park visitors removing animal wastes from park surfaces shall dispose of its in a sanitary manner, which may include d~positing it in any designated waste receptacle located in the public park. (5) Park visitors bringing a dog or cat into a park shall not permit the animal to disturb, harass or interfere with any park visitor or any park visitor's property, or wildlife. City of Prior Lake 702/p5 ... _._,..."_.....__.._----.~."..._.".,..."-,......, ,.. Public Ways & Property (6) No dog or cat shall be permitted on beach area, nature center area, park building, skating rink, or any athletic fields located in: Memorial Park, Ponds Park, Lakefront Park, or any other Athletic Complex in the City. 702.800: VEHICLES. City Code provisions and State law provisions relating to the operation of vehicles upon streets and highways shall apply within all parks and upon all park property. In addition, Minnesota Statues, Section 169 is hereby specifically adopted by reference except those provisions which by their nature have no application. It shall be unlawful for any park visitor to: (1) Operate any vehicle within a park except upon designated roadways and parking areas. . . (2) Operate a vehicle in a park at a speed in excess of posted speed limits. (3) Park or leave a vehicle standing within a park except at a designated parking area during regular park hours. (4) Operate a vehicle which emits excessive or unusual noise, noxious fumes, dense smoke or other polluting matter. (5) Operate a vehicle in a reckless or careless manner in a park. (6) Wash, polish, grease, change oil or repair any vehicle in a park. /-. Motorized Recreation Vehicles. It shall be unlawful for any park visitor to operate a motorized recreation vehicle within a park except on designated roadways and parking areas, or to operate a snowmobile within a park other than on designated trails within the park for snowmobile traffic. 702.900: SPECIAL USE. No park visitor or group shall have special use of all or any portion of a park unless they have first reserved the property with the Park and Recreation Department and procured a permit from the Director of Parks and Recreation. Unless a special use permit is procured and a reservation is made, use of park property will be on a first come - first serve basis. 702.1000: PARK OPERATION AND PERMITS. 702.1001 Liability. The City shall not be liable for any loss, damage or injury sustained by a park visitor. Any person using a park shall do so at their own risk. 702.1002 Permits Required. A permit shall be obtained from the City before participating in any of the following activities in a City park: /-----' City of Prior Lake 702/p6 Public Ways & Property ~ Carnivals, Community Celebrations, public meetings, assemblies, entertainments, parades or demonstrations regardless of the number. ~ Gathering of 25 or more park visitors, including picnics or political gatherings. ~ Contests and Exhibitions, including among other things those requesting exclusive use or charging admission, regardless of the number. ~ Bringing kegs or barrels of intoxicating liquors or nonintoxicating malt liquors or wine into a park. ~ Bringing intoxicating liquor other than beer into a park. ~ To be in or use a park between the hours of 10:00 P.M. and 5:00 A.M. 702.1003 Application for Permit. The Director of Parks and . Recreation or the City Manager shall issue a permit upon finding that: (1) The proposed activity or use of the park will not unreasonably interfere with or distract from the enjoyment of the park by other park visitors, or disturb residentially zoned properties and park visitors in proximity to the park. (2) That the proposed activity or use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety, comfort and recreation; provided that this does give right to exclusive use of park facilities. (3) That the proposed activity or use is not reasonably anticipated to entice violence, crime or disorderly conduct. (4) That the proposed activity will not entail unusual, extraordinary burden or expense for the City. (5) That the facilities desired have not been reserved for some other use at the day and hour required in the application. 702.1004 Denial of Permit. Within fie (5) days after the receipt of a completed application, the Director of Parks and Recreation shall apprise an applicant in writing for the reasons for refusing to issue a permit, and any aggrieved park visitor shall have the right to appeal in writing within five (5) days of mailed notice to the City Manager which then shall consider the application under the standards set forth in subsection 702.1003 above, and sustain or overrule the decision within fourteen (14) days. The decision of the City Manager shall be final. 702.1005 Conditions of Permit. A permittee shall be bound by all parks rules and regulations and all applicable ordinances as if the same were fully inserted in the permit. The City may impose any reasonable conditions on a permit that in its discretion will protect the health, welfare, safety, comfort and recreation in the park. The park visitor to whom a permit is issued shall be liable for any loss, damage, or injury sustained by any park visitor wherever by reason of the negligence of the park visitor(s) to whom the permit was issued. Within 24 hours after the expiration City of Prior Lake 702/p 7 -_._-_..... - _.. -. -- - .. .--.T------....-. ---~-- -.... -.- .. ---- ---------- Public Ways & Property of the permit, a permittee shall remove from the park all trash, in the nature of boxes, papers, cans, garbage and other refuse, and all installations and equipment, and restore the premises to their condition prior to the permittee's use of the park. The City shall have the authority to revoke a permit upon finding a violation of any rule or ordinance, condition imposed on the permit, or upon good cause. A permit under this Section may not be transferred to any party other than the applicant. 702.1100: . PROTECTION OF PROPERTY, STRUCTURES AND NATURAL RESOURCES. {. .', 702.1101 Damaging or Removing Property Prohibited. No park visitor shall willfully deface, vandalize or otherwise cause the destruction of park property. 702.1102 Flowers. Trees and Shrubs. No park visitor shall willfully and without authority cut, pluck or otherwise remove or injure any flowers, shrubs, trees or other plant material growing in or around any park. No park visitor shall introduce any form of vegetation within a park without the permission of the Director of Parks and Recreation. 702.1103 Birds or Animals. No park visitor shall willfully or without authority kill, trap, hunt, pursue or in any manner disturb or interfere with any species of wildlife in any park. No park visitor shall release any insect, fish or animal in any park or public land without permission from the Director of Parks and Recreation. . (~ 702.1104 firu. No park visitor shall ignite a fire in any park, except in places provided by the City with receptacles manufactured for such purposes. The igniting of fires may be further limited or prohibited by park rules. No park visitor igniting or attending a fire shall leave the area before the fire has been completely extinguished. 702.1105 Excavations. No park visitor shall dig trenches or make other excavations within a park. 702.1200 USE OF ALCOHOL WITHIN A PARK FACILITY: Intoxicating liquors and nonintoxicating malt liquor may only be consumed and displayed in a park, subject to the following provisions: (1) Intoxicating Liquors. No park visitor shall have in their possession or bring into a park any intoxicating liquor, except beer in cans, without first having obtained a permit from the Director of Parks and Recreation. (2) Roadways and Parking Lots. No park visitor shall display or consume intoxicating liquors or nonintoxicating malt liquor on or within thirty (30) feet of any ~, City of Prior Lake 702/p8 Public Ways & Property roadway or parking lot within a park. (3) Prohibited Areas. No park visitor shall possess, display or consume intoxicating liquors or nonintoxicating malt liquor within areas the City has designated that such possession, display or consumption is prohibited. (4) Quantities. No park visitor shall bring into a park intoxicating liquors or nonintoxicating malt liquor in kegs or barrels, except as provided in this Subsection. Groups, associations or organizations desiring to bring intoxicating or nonintoxicating malt liquor into parks in kegs or barrels may do so only after obtaining a permit for such use from the Director of Parks and Recreation. The City shall grant the permit if in the judgment of the Director of Parks and recreation the use for which the permit is sought will not interfere with the health, welfare, safety and use of the park by the general public or the quiet use and enjoyment of any residentially zoned property in proximity to the park. The City shall establish minimum criteria an applicant must meet in order to obtain a permit. The City may impose restrictions and conditions on the use for which the permit is issued. The use for which the permit is granted shall only be conducted within the area designated in the permit. (5) Minnesota Statutes, Chapter 340A is hereby specifically adopted by reference except those provision which by their nature have no application. 702.1300 RESTITUTION, ENFORCEMENT AND PENALTIES: In addition to any other penalties provided by this Section, any park visitor violating the provisions of Section shall make restitution to the City for the full value of the damage caused, including, but not limited to, the cost of repairs, replacement and any fees the City may have incurred, including legal, in enforcing the provisions of this Section. A park visitor guilty of violating any provision of this Section shall be guilty of a misdemeanor, which is punishable by a fine of not more than seven hundred dollars ($700.00), or by imprisonment for a period not to exceed ninety (90) days, or both. The Chief of Police shall have the principle responsibility of enforcing the provisions of this Section. In addition, designated Prior lake parks employees may, in connection with their duties imposed by law, diligently enforce the provisions of this Section and eject from parks, park visitors acting in violation of this Section. The Director of Parks and Recreation shall have the authority to revoke for good cause any permit or reservation issued by the Director of Parks and Recreation. Nothing in this Section shall prevent employees or agents of the Prior lake parks from performing their assigned duties. No person shall impersonate any employee of the City parks nor interfere with, harass nor hinder any employee in the City of Prior Lake 702/p9 .....---.. .-..-.......--.--.,-.......---.-.....-.....--.---..-.......-........ Public Ways & Property discharge of his duties. Nothing in this Section is intended to waive the application of State law within parks. (This Space Intentionally Blank For Future Amendments) City of Prior Lake 702/p10 c~, r-" ,.----... I BYLAWS OF PRIOR LAKE PARKS ADVISORY COMMITTEE Adopted May 16,1994 Amended January 2, 1996 Amended January 6.1997 PREAMBLE The Prior Lake Parks Advisory Committee (PAC) was created in July, 1989 by an act of the Prior Lake City Council to: (1) serve as a liaison between city government and the community, (2) serve as a resource for a new and existing neighborhoods, groups, and civic organizations seeking information concerning the Prior Lake park system, (3) to assist city government in setting open space, land acquisition and development policies, (4) to serve as a body to make recommendations to the city council relating to specific parks and open space development, and, (5) to assist city council in researching a variety of funding sources for the Capital Improvement Program and related park development. ARTICLE 1. NAME Section A. Name - The legal name of the organization is the "Prior Lake Parks Advisory Committee". Section B. Office - The Office of the Prior Lake Parks Advisory Committee is at 16200 Eagle Creek Avenue, S.E., Prior Lake, Minnesota 55372. ARTICLE 2. OFFICERS Section A. Officers - The Officers of the Prior Lake Parks Advisory Committee shall be a Chair, Vice-Chair and a Secretary. The City Manager or hislher designee shall serve as Secretary of the Committee. Section B. Chair - The Chair of the Committee shall be appointed for two year terms in September, by majority vote of the City Council after considering the recommendation of the Committee. The duties of the Chair include: 1. Review and approval of meeting agendas. 2. Presiding at meetings. 3. Participating with the City Council in the selection of Committee members. 4. Semiannual reporting to the City Council. 5. Representation ofthe Committee as appropriate. Section C. Vice Chair - The Vice-Chair shall be selected annually by the Committee and shall perform the duties of the Chair in hislher absence. The Vice- Chair shall assume such other duties as assigned by the Chair. Section D. Secretary - The City Manager or his/her designee shall act as the Secretary and shall be responsible for recording and compiling a written summary of all official activities of the Committee. Section E. Appointment - The Committee shall consist of seven (7) members, appointed by the Prior Lake City Council for a term of two (2) years from September 1 to August 31. The Committee shall be representative of the citizens who live in Prior Lake. Committee members may serve based upon attendance and participation, continued residence in Prior Lake and in accordance with the term limit policy established by the City Council. Section F. Vacancies - If the office of Chair becomes vacant the City Council shall appoint a replacement after considering the recommendations of the Committee. If the Office of Vice-Chair becomes vacant, the Committee shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Should a member resign, or otherwise vacate a seat on the Committee, Prior Lake City Council shall appoint a replacement to complete the term. The selection of the Chair or Committee member will be filled In accordance with City Council Bylaws. Section G. Performance Criteria - Annually the Committee shall perform a written self-evaluation on the following: 1) Implementation of the preamble. 2) Achievement of goals and objectives. 3) Compliance with bylaws. 4) Formulation of proposals and recommendations and overall accomplishments. 5) Visitation of subject sites as applicable. 6) Members personal attendance record. The Committee shall forward this evaluation to a review committee comprised of the staff member assigned to the Committee, City Manager, Mayor, and one member of the City Council. The review Committee shall present this report and any additional comments to the Council by the first week of December for action and recommendation at the annual meeting in accordance with the Council Bylaws. Section H. Term Limit - It is the policy of the Prior Lake City Council to impose a three term (or 6 year) service limitation for all appointed positions within the committees and commission. Partial terms do not count toward the term limitation. The purpose of the term limit policy is to encourage resident participation on City advisory bodies and provide community members with the opportunity to participate in their local government. Section I. Conflict of Interest - Members with a financial or vested interest with an applicant, application, proposal, policy, or other committee issue shall disclose the relationship before participating in discussion about the issue. If the conflict is deemed to be significant, the member shall refrain from discussion and voting on such issue. If the conflict involves the presiding officer, he/she shall disqualify him/herself from discussion and pass the gavel to the Vice-Chair or a member who has no conflict. He/she may resume the chair once the issue has been dispatched. Section J. Code of Conduct - Committee members will adhere to the following: 1. Committee member's opinion pertaining to a function, organization or specific application or issue shall not be given to the public or media unless there is a clear qualification that the opinion is that of the member and not the official opinion of the committee or the City. If a Committee member gives or represents the opinions ofthe Committee, he/she shall do so only after receiving the official direction from the Committee. 2. The conduct of Committee members shall reflect positively upon the Committee, individual member and city. 3. Committee members shall avoid any actual or apparent impropriety. ARTICLE 3. MEETINGS Section A. Regular Meetings - In conformance with the Minnesota Open Meeting Law all meetings of the committee are open to the public. Regular meetings shall be held on the second Monday of each month at 6:30 p.m. at Prior Lake Maintenance Center, 17073 Adelmann Street, Prior Lake, Minnesota. In the event that such a date shall fall on a legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. Section B. Notification - All regular meetings of the Committee shall be noticed by: 1) Posting at city hall for at least two (2) days prior to the meeting. 2) A copy ofthe notice, agenda and accompanying materials shall be received by the Committee, City Council, staff and others designated by the City Council, no later than the Friday prior to the Tuesday meeting and in no case later than two (2) days prior to a special meeting. Section C. Special Meetings - Special Meetings of the Committee may be called by the Chair, or two (2) members of the Committee for the purpose of transacting any business designated in the call. Staff may recommend calling a special meeting, but must receive approval from either the chair or two members of the Committee. The call for a special meeting may be . ....,~.... ... ---_...,-~..,-_._.._"._'<,-,_.,._. .,,---.--------,~~,.._- delivered prior to the time of the proposed meeting to each Committee member ofthe Committee at least two (2) days prior to the special meeting. At such meetings, no business shall be considered other than as designated in the call. The notification provisions of Section B of the article shall be followed. Section D. Ouorum for Regular and Special Meetings - A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority ofthe Committee present. Section E. Conduct of Business at Meetings - The agenda for a regularly scheduled meeting shall include the following in order of business: 1. Call to Order 2. Approval of minutes of previous meeting(s) 3. Old Business 4. Other Business 5. Staff Update 6. New Business 7. Adjournment Section F. Voting - All members of the Committee have equal voting authority. ARTICLE 4. SCOPE OF POWERS AND DUTIES Section A. Powers and Duties - The Committee shall act in an advisory capacity to the Prior Lake City Council and shall advise the City Council on Park matters identified in the preamble or as assigned to the committee. Semiannually, or as otherwise required by the Council, the Committee Chair shall give an accounting of the Committee's activities with respect to its goals and objectives before the city council. Additionally, specific powers, duties and responsibilities may be assigned to the Committee upon approval of the City Council. Section B. Subcommittees - The Committee may divide its membership into Subcommittees as it deems necessary to implement its goals and objectives. ARTICLE 5. AMENDMENTS Section A. Amendments - These bylaws shall be reviewed by the Committee annually. The Committee may recommend revised bylaws to the City Council for final approval. PACBYLAW