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Home My WebLink AboutSeptember 12, 2005 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 PARK ADVISORY COMMITTEE MEETING MONDAY, SEPTEMBER 12, 2005 MAINTENANCE CENTER 6:00 p.m. . . . . . . . . . . ................................................................................................................................................. 1. Call to Order 2. PAC position openings a. Appoint interim chair 3. Parks, Athletics, and Recreation Facility Long Range Planning Task Force 4. Future Park Tour Discussion 5. Kop Farm Master Plan 6. Ponds Restroom/Concession Project Update 7. Fall Parks Maintenance Activities 8. Future Meeting Date a. October 10, 2005 5. Adjournment www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Angela Barstad To: Subject: Kelly Meyer RE: Spring Lake Regional Park Deer Hunt -----Original Message----- From: Frank Boyles Sent: Thursday, September 08, 2005 9:19 AM To: 'Freeman, Patricia'; Bill O'Rourke; Bryan Fleming; Chad LeMair; Jack Haugen; Jim Petersen; Joe Zieska Cc: Al Friedges; Bill O'Rourke; Bob Hutchins; Bruce Sames; Bud Osmundson; Charlotte Green; Craig Eldred; Frank Boyles; Jane Kansier; Janie Gilb; John Sullivan; Kelly Meyer; Larry Poppler; Makenzie McCormick; Nathan Oster; Ralph Teschner; Randy Hofstad; Steve Albrecht Subject: RE: Spring Lake Regional Park Deer Hunt patricia, Our ordinance provides for special hunts consistant with state statute. Is the Sheriff's office aware of the hunt? Are there any signs that need to be posted to advise passers by? As you can see I have copied numerous members of my staff so they are aware. If staff members have any questions would you please submit them using e-mail? Thanks, Frank. -----Original Message----- From: Freeman, Patricia [mailto:PFreeman@co.scott.mn.us] Sent: Wednesday, September 07, 2005 7:24 PM To: Frank Boyles Subject: Spring Lake Regional Park Deer Hunt Frank, We spoke in late June about the County's deer management program in Spring Lake Regional Park. The hunt begins this month, on September 17. Attached for your information is a the program description as well as the hunt schedule for 2005. Looking back in my notes, I see I was to have sent this to you in August. I apologize for the delay. (I left for maternity leave in early July and missed this item!) As we discussed back in June, the archery hunters will be accessing City of Prior Lake property that was recently purchased from the County. I'm technically out on maternity leave until September 20, but if you have any urgent questions or concerns about the deer program, please feel free to email and I'll do what I can to respond. Otherwise, my boss Dawn Gibas is available at 952-496-8754, dgibas@co.scott.mn.us. Thanks! Patricia Patricia Freeman Sr. Natural Resources Specialist Scott County Community Development Natural Resources Department 200 Fourth Ave. West #A205 Shakopee, MN 55379 tel: 952.496.8752 fax: 952.496.8840 pfreeman@co.scott.mn.us 1 -----"-'..-..-..--....,......------'.'---"'.---------'-------.-.-.---".,..- 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 AGENDA ITEM: CITY COUNCIL AGENDA REPORT September 6, 2005 f\~ ~;"nk Boyles, City M.n.~ REPORT REGARDING THE ESTABLISHMENT OF THE PARK, ATHLETIC AND RECREATION (PAR) LONG-RANGE FACILITIES TASK FORCE MEETING DATE: AGENDA #: PREPARED BY: DISCUSSION: Introduction 'JJ1e DUQ)riS~ of this prssootation is to..apprais9 tho City COI:IFloil 9f th9 pllq)ose of the PAR Task Force, and confirm Ci!Y..I!m.resentatives to this effort. _._.'~~ . ~'~~e tr::!r1itinn~~ \"'iy of addr:eiiir:lg CII"h r1~m::lnrl~ i~ ::In inr.r~m~nt::!1 proDosal-bv- ..>~:/ -/I.'. ~..t!-.... ~.. __$oposal approac~. Given the multitude of needs, the fact that three governmental enti- ,l~::- t...>) \'\/ (" ~;i!b;;? ties are involved, and the magnitude of the cost, a new approach is needed. .~- On July 25, 2005, representatives of the City Council and staff met with various athletic organization representatives and proposed a cooperative approach. They concurred. Current Circumstances The issues presented by park, athletic and recreation facility needs are very similar to the issues presented for school facilities. Therefore an approach similar to the school district growth task force is being proposed. Wold Architects led the growth task force; we therefore asked Wold for a proposal. Wold Architects provided a letter and project outline for the Park, Athletic and Recrea- tion Long-Range Facility Task Force process. The task force would be composed of park, athletic and recreation facility stakeholders and community representatives. They would prepare specific recommendations including costs and finding methods for ad- dressing short- and long-range facility needs. Each of the policy-making bodies would be asked to approve the report and recommendations, and over time, incorporate them into their capital planning efforts. Conclusion '/ I will provide a brief report to the council on this topic. It would be appropriate for the ~ _Council to confirm Mavor HauQen and me as Prior Lake's representatives to this....effort. I believe that the school district representatives will be Superintendent Dr. Tom Westerhaus and School Board member Lee Shimek. Savage will be represented by City Administrator Barry Stock and City Councilmember Craig Chamberlain. The facili- tator from Wold will be Scott McQueen. Collectively, this core group will establish the process to be used to solicit applications from persons who would like to serve on the task force. A draft application form is attached. I hope to have the final application form available at the meeting. www.cityofpriorlake.com 1:\0 lUNCH.. :\(,NRP lS\2l)OS\\1906\1'\ ~<;r:Jhiil'h'gh~t~!j~.'447:lf2~'()'eYOFax 952.447.4245 ST. PAUL.. MN ELGIN, II.. TROY,MI DENVER. CO August 17, 2005 Superintendent Tom Westerhaus Independent School District #719 Box 539 Prior Lake, Minnesota 55372 MINNESOTA OFFICE 305 ST. PETER STREET ST. PAUL.. MN 55102 651.227.7773 FAX 651.223.5646 WWW.WOllAE.COM MAIL@WOLDAE.COM Barry Stock, City Administrator City of Savage 6000 McColl Drive Savage, Minnesota 55378-2464 Frank Boyles, City Manager City of Prior Lake 16200 Eagle Creek Avenue Southeast Prior Lake, Minnesota 55372 Re: Parks, Athletics and Recreation Long Range Facility Planning Commission No. 9999 Dear Gentleman: Per our meeting Friday, August 12, 2005, I am putting forth a process and proposal to move ahead with your Parks. Athletics and Recreation facilities long range plan. We have participated in and facilitated a number of long range planning efforts. I have enclosed a suggestion on purpose and organization. This basic organization seems to work the best at developing consensus and multiple community ownership. The overall process and schedule would be as follows: 1. Facilities Task Force established/preliminary presenters identified. 2. 6-7 meetings over three months with Task Force members, resource personnel, and presenters, with Wold facilitating. 3. All three elected bodies to receive a report from the P.A.R. Facilities Task Force in the Fall of 2005. 4. All three elected bodies to review report and discuss, possibly in a series of join/collaborative workshops, Winter 2005. 5. All three elected bodies to adopt a long range plan - Winter 2005. In addition to the Long Range Planning efforts, some specific studies do need to be accomplished prior to beginning of the Task Force, and we would assume these items to be provided by each of your organizations. 1. An inventory and condition assessment of existing park, athletics and recreation facilities. a. City of Savage b. City of Prior Lake c. Independent School District #719 2. Population/Growth projections for each entity. w 0 1~ D .\ R C II I TEe T S ~ N DEN GIN E E R S INDEPENDENT SCHOOL DISTRICT #719/CITY OF PRIOR LAKE/CITY OF SAVAGE Task Force on Parks, Athletics and Recreation INTRODUCTION The Prior Lake - Savage area community (City of Prior Lake, ISD #719, City of Savage) is faced with the need for long-term collective planning to address Parks, Athletics and Recreation facility needs in the community. The Elected Governmental Officials seek citizen participation in this collaborative planning process to assist in meeting the needs of residents and growing community populations. All three Governmental units' elected officers authorize this Task Force to provide input regarding the nature, scope, and planning of a preferred course of action to collectively guide and develop additional and enhanced facilities. In so doing, the elected bodies recognize their obligation to consider the recommendations of this group while accepting responsibility for whatever plan is endorsed. PURPOSE The Task Force on Parks, Athletics and Recreation facility needs will have the following responsibilities: 1. To review and validate long-term growth projections and related demographic data of each entity. 2. To review the present facilities provided by each entity for Parks, Athletics and Recreation. 3. To study and determine current and future Park, Athletics and Recreation facilities needs. 4. To develop a consensus position regarding priorities of needs, potential partnerships and best solutions for resolving the communities' long-term facility needs. 5. To develop a consensus position on the nature, location, and timing of improvements to "community" and/or partnered facilities. 6. To advise the elected bodies on the scope, content, timeline, and suggested funding strategies for the future improvements. ORGANIZATION It is proposed that the Task Force consist of at least one member from the following groups. The total membership should be 15 to 20 participants: Board Member(s)/City Council Member(s) Parent Representatives from each Community Business Community Community Youth Organizations Residents-At-Large Representatives from athletic organizations and booster clubs Serving as resources to the Task Force would be: Superintendent of Schools City AdministratorslManagers Park and Recreation Staff Activities Director Architect Financial Consultant(s) Presenters to the Task Force may include: City Staff School District Staff Booster Clubs/Associations Athletic Organizations Facility Developers City or School District Consultants Other area facilities providers MEETING SCHEDULE Meetings approximately every 2 weeks, for 3 months. CK/9999/Promo-Scottlrptsltask force#2 Commission No. 9999 ...------.--,--....-.. ..--..--....... .-..-...-- .. . ... .. .-... Park, Athletics and Recreation Facilities Task Force Nomination Form ~ @ , Please complete this/arm and return to the School District or the city of Savage or Prior Lake no later than Friday, September 23, 2005. Name: Address: PhonesIHome: Work: Preferred e-mail address: Please state the primary reason(s) you want to serve on this Task Force: Weare looking for committee members who represent a variety of perspectives in Savage, Prior Lake and the School District. Please answer the following questions in order to help us achieve that goal. How many years have you lived at your present address? 0-2 Yrs 3-5 Yrs 6-12 Yrs More than 12 yr Your age is: 21-35 36-45 46-55 56-65 66+ Are you: Male Female Do you have children? Yes No Ages N:\RECEPTIO\FORMS\PARK TASK FORCE FORM. doc Have you served on any School District, Savage, or Prior Lake committees or task force? Yes No - - If so, please name them together with years of service: Please name any other group(s) you represent and what formal position you hold, if any: How will you solicit input and share information with the group(s) you represent? Do you work for or own a business, the primary location of which is within the corporate boundaries of Savage, Prior Lake, or ISO 719? If so, please provide the business name, address and a brief description of the product(s) or service(s). IMPORTANT NOTE: In order to be selected for this Task Force, you must commit to attend all regularly scheduled, evening Task Force meetings twice a month from October 2005 through March 2006. Signature Date Return this completed application no later than 4:30p.m., Friday, September 23, 2005, to the administrative offices of School District #719 or the cities of Savage or Prior Lake. N:\RECEPTIO\FORMS\PARK TASK FORCE FORM.doc