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HomeMy WebLinkAbout032791 "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" TO: FROM: RE: DATE: MEMORANDUM PARKS ADVISORY COMMITTEE MEMBERS BILL MANGAN, DIRECTOR OF PARKS & RECREATION PARKS ADVISORY MEETING ON WEDNESDAY, MARCH 27, 1991 MARCH 21, 1991 Due to the lack of a quorum on March 13, 1991, we have re-scheduled the Parks Advisory Committee meeting for Wednesday, March 27, 1991. I urge everyone to be in attendance as we need to act on the Conceptual Trail Plan so that recommendations can be made to the Council on Monday, April 1, 1991. We will follow the same Agenda as the March 13, 1991 meeting. Please call to confirm your attendance. *PLEASE REVIEW FOR MEETING OF 3/27/91* PARKS ADVISORY COMMITTEE AGENDA WEDNESDAY, MARCH 27, 1991 COMMUNITY ROOM - CITY HALL - 7:00-9:00 P.M. 1. Call to order. 2. Minutes from meeting of 01/09/91 3. Staff Reports A. Director of Parks and Recreation 4. New Business A. Discussion of "Adopt a Park" Program B. Presentation of the Conceptual Trail Plan 5. Old Business A. Discussion of County Trail presentation by Don King February meeting. 6. Set next meeting date. A. Regularly scheduled meeting is Wednesday, April 10th. 7. Adjourn the meeting. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" *PLEASE REVIEW FOR MEETING OF 3/13/91* PARKS ADVISORY COMMITTEE AGENDA WEDNESDAY, MARCH 13, 1991 COMMUNITY ROOM - CITY HALL - 7:00-9:00 P.M. 1. Call to order. 2. Minutes from meeting of 01/09/91 3. Staff Reports A. Director of Parks and Recreation 4. New Business A. Discussion of "Adopt a Park" Program B. Presentation of the Conceptual Trail Plan 5. Old Business A. Discussion of County Trail presentation by Don King February meeting. 6. set next meeting date. A. Regularly scheduled meeting is Wednesday, April loth. 7. Adjourn the meeting. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" PARKS ADVISORY COMMITTEE MINUTES JANUARY 9, 1991 The January 9, 1991 Parks Advisory Committee meeting was called to order at 7:30 p.m. by Art Schoot. Those present were Kathe Abrams, Ron Ceminsky, Doug Berens, Pat Heaney, Art Schoot, Dan Wehrs, Fiona Keel, Parks & Recreation Program Specialist and Bill Mangan, Director of Parks & Recreation. Those absent were Tony Anderson, Michael Babcock, Bill Hansen and Kathy Smith. The minutes were reviewed from the December 5, 1990 meeting. DOUG BERENS MADE A MOTION TO APPROVE THE MINUTES. SECONDED THE MOTION. MOTION CARRIED. PAT HEANEY Bill Mangan introduced Fiona Keel, Program Specialist for the Parks and Recreation Department. Fiona reviewed the Fall Recreation activities. There were 37 trips and/or activites planned of which 8 were cancelled due to the lack of numbers to carry the program. Enough funds were generated to cover the cost of the programs, thus making it a self-supporting program. The dance program has an enrollment of 191 students and is closed to any new students for this year. Costumes have been ordered. Two new dance programs this year are the Ballet and the Kickline. 10 students are enrolled in the Ballet program and 12 in the Kickline. There are two students taking private lessons in addition to their regular dance class. The Tumbling & Fun pro~ram is another big program. 72 were enrolled in the fall seSSlon. Now, in the winter program, one session of Tumbling & Fun will be offered in the evening to accommodate working ~arents schedules. A new trip being offered in the winter program lS a Ski Trip to Welch Village for older kids. Also, Adult Tap classes are being offered as an addition to the program. The Committee members were in agreement that this was an excellent program. Art Schoot reconfirmed Kate Greden's resignation from the Parks Advisory Committee and was curious if and when her position would be filled. Bill Mangan indicated that this position will be filled at a later date and that the City will re-advertise for applicants to fill this position. The Parks Supervisor was highlighted a few things program and the shade not present; therefore, Bill Man9an in this area; The skating/ice rlnk tree disease program. There are nine Skating rinks that have been flooded. The most maintenance items are the two hockey and one ~leasure rink at Lakefront as the youth hockey program uses the rlnks for their practices. Lakefront is staffed daily from 5:00 - 9:00 p.m. and on Saturday & Sunday from 12:00 - 9:00 p.m. This is a very 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447.4245 An Equal Opportunity/Affirmative Action Employer utilized park both with the skating and also with the sliding hill. The maintenance crew are working on what is called "Finished Ice" now whereby the rinks are swept, shoveled and flooded daily with a thin layer of water and shaved and flooded once a week. 10-15 degree weather is best to shave and flood. The Broomball league has folded; however the Jr. & Sr. High classes have formed an informal broomba11 league. Bill Mangan indicated that he made an application for 1990 for The Cit~ of Prior Lake to qualify for "Tree City USA" status. To get thlS you must have: 1) A shade tree program in place; 2) Spend $1.00 per capita on shade tree disease removal/replanting and, 3) Have an Arbor Day Celebration. The City spent over $10,000 in 1990 for trees and watering and the City had an Arbor Day at Westwood last year where the City purchased a tree for every classroom. Bill should hear in about a month whether the City has acquired "Tree City USA" status but felt it looks very favorable. The City would receive a plaque and a flag that says "Tree City USA". Dan Wehrs asked what the status is on Vandalism. Bill indicated that 1990 was better but did spend some extra money on all steel doors and security lighting to help the situation. Bill Mangan stated that the Council has reviewed and adopted the By-laws but they have not been officially adopted by the Parks Advisory Committee. The By-laws need to be accepted by the Committee as a formality. The Committee agreed to review the By-Laws before the election of officers. Art Schoot felt that #5 under the PREAMBLE was the most controversial issue. Some discussion followed. Bill Mangan reviewed some of the background information that led to this statement. KATHE ABRAMS MADE A MOTION TO ACCEPT THE PREAMBLE OF THE BY-LAWS. DOUG BERENS SECONDED THE MOTION. MOTION WAS CARRIED. There were no changes to be made to Article 1. Some discussion followed on Section F. of Article 2 concerning the two year term. Bill Mangan reviewed each of the committee members terms. The Mayor, Dave Unmacht and Bill Mangan alternated years of the Committee members as they were appointed. Members can be reappointed at the end of their term but before re-appointment, the position will be advertised and new applicants will be interviewed by the Mayor, Dave Unmacht and Bill Mangan. Pat Heaney noted the wording of Chairman rather than Chairperson. Bill Mangan stated that the wording should be Vice-Chair rather than Chairman. Chair or PAT HEANEY MADE A MOTION TO CHANGE THE BY-LAWS TO BE NON-GENDER SPECIFIC. DAN WEHRS SECONDED THE MOTION. MOTION CARRIED. Discussion followed on Section G. VACANCIES and Section H. CALL FOR RESIGNATION. DAN WEHRS MADE A MOTION TO ACCEPT ARTICLE 1 AND ARTICLE 2. KATHE ABRAMS SECONDED MOTION. MOTION CARRIED. The next order of discussion was Article 3. SPECIAL MEETINGS. Bill Mangan clarified that special meetings are not formal meetings such as a workshop where no formal business is conducted. Art Schoot indicated that back in Section F. of Article 2 that the statement about majority of members present was not clear. Bill Mangan said that the intent was the "majority of members present" and Art stated that this perhaps could be clarified. Members of the committee were in agreement of this. Art Schoot reviewed Section C. and Section D. with Committee with the only change being that the date be generic. PAT HEANEY MADE A MOTION TO APPROVE ARTICLE 3. SECONDED THE MOTION. MOTION CARRIED. RON CEMINSKY Article 4, Article 5 and Article 6 were reviewed next. DOUG BERENS MADE A MOTION TO APPROVE ARTICLE 4, ARTICLE 5 AND ARTICLE 6. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED. Election of Officers was the next order of business. Art Schoot stated that he would prefer if someone else would take the Chair position. Kathy Abrams recommended Doug Berens or Pat Heaney for the Chair position and Art Schoot as Vice-Chair. Discussion followed concernin9 a one year term and having the present Chair become Vice-Chalr the following year. KATHY ABRAMS MADE A MOTION THAT THE CHAIR WOULD BECOME VICE-CHAIR FOR THIS YEAR. PAT HEANEY SECONDED THE MOTION. MOTION CARRIED. PAT HEANEY MADE A MOTION TO NOMINATE DOUG BERENS FOR CHAIR. KATHY SECONDED THE MOTION. MOTION CARRIED. Doug Berens accepted the nomination of Chair. Discussion followed. No other nominations were made. The Committee voted and Doug Berens was voted as the new Chair for a one year term. Old Business discussed was the Parks recommendations made to the City Council The Council was very complimentary and recommendations. Advisory Committee on December 17, 1990. positive about the Bill Mangan indicated that he is presently working with Charlie Tooker on a conceptual plan for the trail srstem. After this is done, it will be reviewed by the Parks Adv~sory Committee and then will go to the Engineering Department. Discussion followed. Bill Mangan indicated that Charlie Tooker could be at the March Parks Advisory meeting with the Conceptual plan. The plan can then be brought to the City Council the last meeting in March. Art Schoot asked the Committee for ideas as to what we can do now during this interim period. He suggested that we could do some research on "Funding". Bill felt it would be appropriate at this time to have the Scott Hennepin Trail Corridor group out for a presentation for our trail purposes to see how the County trail is going to line up and tie into our system. Kathy Abrams asked if the Committee would mind asking other people to attend the next meeting. Bill indicated that this would be fine as the Parks Advisory Committee meetings are always open to the public. Kathy Abrams said that she felt this next meeting would be a good opportunity to start selling the program. Bill indicated that he will try to make the necessary arrangements to have this group out for a presentation. Kathy Abrams suggested inviting the newspaper also. help to inform the public. Bill Mangan said that he would like to see a trail be put into place at Erie Avenue; build a bridge across the pond to Lakefront Park and lined with old fashioned street lights. This would be something that could possibly be done in the future; and tying a trail in only at this time. This would Art Schoot stated that once we can get a trail system going into a park such as Lakefront, it'll get use, then the demands for improvements will be there. Presently, the general feeling from the survey and those we've talked to is that it's hard to get to the park so why make improvements. Pat Heaney asked if we could make estimates on costs from Charlie Tuckers report. Bill Mangan answered this by saying that it would be a very rough estimate and that after the conceptual plan goes to the engineers, they will do the cross sections and topol's to determine the ups and down and what kind of soils that we are dealing with. We will have a much better idea of cost estimates as of June 1st because we'll have an engineering estimate of the project costs at that time. PAT HEANEY MADE A MOTION TO ADJOURN THE MEETING. RON CEMINSKY SECONDED THE MOTION. MOTION CARRIED. The meeting was adjourned at 9:15 p.m. Bill Mangan Director of Parks and Recreation Nancy McGill Recording Secretary .. "r{ ,l:~'o 5~ I, 11 - ~ ; ~ I if-. ; ~~~~"~".!},~r d ~:!l ~ ~ a ~ i i I '~-:~~,.\ -' '/"" f'Ce. . :mi ~I!! I Q II " ',', "~ ",), c ' 00 ~ I A \ \ "" . \' . .' r--;,. ~r-' '" > ~ lie '\ 't ," fjV ~ I~ ~m!::ll , I '<-'otI ~ I, I, \ ,I ~'l.r \ --do_;___ '<'1:~ ~ .~" E'f~~.LlZf1(.-1~!I!' ~-lrf~'II"'~ 'i~r.- ;.~: ~ l ~~ .1'1 r' ': ~...:" ~,!J I ~,~ iI ." '" cL1.1 :l. . 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