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HomeMy WebLinkAbout101491 HERITAGE 1891 COMMUNITY 1991 cu:TJsrJK 20JI *PLEASE REVIEW FOR MEETING OF 10/14/91* PARKS ADVISORY COMMITTEE AGENDA MONDAY, OCTOBER 14, 1991 COMMUNITY ROOM - CITY HALL - 7:00-9:00 P.M. 1. Call to order 2. Minutes from meeting of 8/12/91 3. Staff Reports A. Director of Parks and Recreation B. Parks Supervisor C. Program Specialist 4. New Business A. Discussion and recommendation on acquisition of Grainwood Crossing parcel 1. Minutes from Public Hearing of 8/29/91 B. Update on budget status 5. Old Business A. Status report on trail development in Lakefront Park 6. Set next meeting date A. Next scheduled meeting would be Monday, November 11. Since this is Veteran's Day (holiday), staff would propose two dates--Tuesday, November 12, or Monday, November 25 7. Adjourn the meeting **PLEASE---CALL TO CONFIRM YOUR ATTENDANCE!!** enc: Minutes from 8/12/91 Minutes from 8/29/91 Memo from B. Mangan regarding Grainwood Crossing Memo from D. Unmacht regarding grant application 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 HERITAGE 1891 COMMUNITY 1991 18J.5rJfi 2Q91 PARKS ADVISORY COMMITTEE MINUTES AUGUST 12, 1991 The August 12, 1991 Parks Advisory Committee Meeting was called to order by Chairman, Doug Berens, at 7:10 PM. Those members present were Tony Anderson, Doug Berens, Ron Ceminsky, Pat Heaney, Kathy Smith, Dan Wehrs and Bill Mangan, Director of Parks & Recreation. Kathe Abrams and Art Schoot were absent. The minutes from the July 10, 1991 meeting were reviewed. TONY ANDERSON MADE A MOTION TO APPROVE THE MINUTES. KATHY SMITH SECONDED THE MOTION. MOTION CARRIED. Bill Mangan presented the following staff reports. The official ribbon cutting ceremony will be on Monday, August 19, 1991 at Sand Point Beach, Shelter #2 at 6:30 PM for the new trails. The Council members, Lions Club members and the Parks Advisory Committee members are invited to attend. Bill Mangan presented the letter that was Babcock indicating his resignation from Committee effective August 1, 1991. The Parks & Recreation Fall Brochure is at the printers and will be out in the Prior Lake American on Monday, August 26, and registrations will be taken starting September 4, 1991 at 9:00 AM. received from Mike the Parks Advisory The dance program location at the Priordale Mall has been approved. The rental space is approximately 2700 square feet which will be divided into two areas; therefore allowing concurrent classes to be held. We will have a 4 year lease. The space should allow for the expansion of the dance program. Lakefront Park took a little beating from Lakefront Days because of the conditions of the weather but will be restored. Tony Anderson suggested that straw be put down on the paths next year so that the turf doesn't get destroyed. Bill Mangan also reported that the soccer fields are coming along nicely; seeding was done about two weeks ago. He also said that the City was able to borrow a stationery irrigation gun from the City of Plymouth. Soccer season begins September 9th. There was some discussion on the progress of Lakefront trails. The engineerin~ estimate was higher than the $75,000 allocated but fairly conf1dent that it will come in under bid. In order for the Council to approve the project, there is an alternate bid up Main Avenue. There is a retaining wall problem at Erie Avenue whereby land would have to be purchased in order to take this route. Therefore, the trail will be along Main Avenue; up from the library. 4629 Dakota St. S.E., Prior lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 August 12, 1991 Parks Advisory Committee Minutes - Page 2 New Business was to review the Parks & Recreation Department Capital Improvement Program for 1992-1996. This program is put together by each department and addresses the needs as each department sees them. The CIP Program for the Parks Dept. is based on the survey, the Parks Advisory Committee, the City Council wishes and Bill Mangan's wishes. 1992 will be very lean because of the budget freeze from the legislature. The following was covered: 1. Turf Vacuum - $10,000.00 - Property Tax A. This ~iece of equipment would vacuum and clean turf. This lS part of our Turf Management Program. The basis of a Park System is turf and trees. 2. Portable Stage - $75,000.00 - Grant/Contributions A. Portable Band stage for concerts, plays productions. This would be a 40 foot portable could be used throughout the City. 3. The Pond Athletic Complex/Irri9ation - $100,000.00 Other/Referendum (1994) A. Irrlgation of athletic fields provides safe, quality, lasting turf. Discussion: $25,000 for Well & $30,000 irrigation for the 40 acres & another $30,000 for additional 30 acres. Contingent on Park Referendum in 1993. (1992) and other stage that 4. Park Paving - $150,000.00 - Other/429 Improvement Proj. A. Pavin9 access roads and parkin9 lots for dust and trafflC control will enhance the lmage of the Park System and provide better traffic control. Discussion: Funded 60/40. 60% accessible/40% paid by the Citro Need a 429 (state aid project) to include the pavlng & park improvements. Both Lakefront & The Ponds would each cost approx. $150,000; Sand Point should be somewhat less. 5. Comprehensive Trail System - Other/Referendum A. Trails are the top priority of residents based on our Parks Survey that was completed in 1990. Discussion: This is a five year program (possible 6 years) and funding will be based on the general fund and referendum. August 12, 1991 Parks Advisory Committee Minutes - Page 3 6. Parks & Recreation Neighborhood Park Development Property Tax A. Development and improvement of our existing and future neighborhood parks will be a priority based on citizen response. Discussion: 12 neighborhood parks. Dollars allocated each year to develop at least 1 or 2 parks at $5,000 each to get playground equipment, re-seeding, grading, picnic tables and grills. 7. Pond Field Expansion - $325,000.00 - Other/Referendum (1994) A. To expand athletic fields to meet the demand from the community. Discussion: This is based on a 1992 Park Referendum. There are no lighted soccer or football fields in the community. 8. Tennis Courts - $50,000.00 - other/Referendum A. Construct tennis courts at the Pond Athletic Complex to expand community tennis facilities. Discussion: High School courts will not serve the entire public as Prior Lake grows. 9. Waterslide for Sand Point Beach $100,000.00 Grant/Contributions (1994) A. Waterslide to be used as a revenue source; however, this would only be feasible through grant funding. 10. Two pick-ups for Park Maintenance - $32,000.00 Equipment Certificates (1995) A. Replacement vehicles for those purchased in 1987. 11. Turf Mower for Park Maintenance $50,000.00 Equipment certificates (1995) A. Mower for park maintenance would cut an 18' swath which would save on equipment and labor. Discussion: With one operator, it replaces three mowers that are currently being used. 12. Dump Truck for Park Maintenance $70,000.00 Equipment Certificates (1995) A. Replacement vehicle for the dump truck purchased in 1984. 13. Park Shelters - Neighborhood Parks - Other (Park Bond Ref.) A. Shelter buildings for neighborhood parks would provide a safe place for programs. Restrooms would alleviate use of neighbors bathrooms. Discussion: Would like a couple of shelters up in 1993 and get funding through referendum for project in 1994. These are open air shelters. August 12, 1991 Parks Advisory Committee Minutes - Page 4 14. Athletic Complex/North Side Staff unsure of details regarding acquisition and funding. A. Athletic field expansion to meet the demand of our growing community. Discussion: Feels this will be very important especially after the brid~e is finished. 20-25 acre athletic complex on the north slde. 15. Park Shelters Neighborhood Parks Other (Park Bond) (1995/1996) A. Shelter buildings for neighborhood parks. Bill Mangan indicated that a CIP is still needed for Lakefront Park other than trails for the Council to discuss. He will be meeting with City Manager, Dave Unmacht to discuss this. The three top priority areas in the CIP report were based on the survey. 1) . Trails 2). Athletic Field Improvement 3). Athletic Field Expansion Pat Heaney reviewed his discussion with Jim Riccioli from the Prior Lake American. Jim did not want to put in little weekly tidbits of information; he felt this was Wavelength material. The Parks Advisorr Committee needs to discuss what they want in the newspaper, wrlte it out and make a proposal to him. Tony Anderson indicated that technically he is no longer qualified to be on the Parks Advisory Committee Board because of his residence. He would like to remain on the committee and asked the members to consider this. Also, the second Monday of every month is not good for him because of VFW meetings. Discussion followed. Everyone felt that Tony has been an active and dedicated member and that hopefully this would be considered. Perhaps he could remain as long as his term is current. This will be discussed with City Manager, Dave Unmacht. Bill Mangan suggested that the meeting date remain the second Monday of each month until Tony's status is resolved. The next meeting date will be Monday, September 9, 1991. DAN WEHRS MADE A MOTION TO ADJOURN THE MEETING. RON CEMINSKY SECONDED THE MOTION. MOTION CARRIED. The meeting was adjourned at 8:55 PM. Bill Mangan Director of Parks & Recreation Department Nancy McGill Recording Secretary HERITAGE 1891 COMMUNITY 1991 cr8J:Cjfy~1/~ 2Q!)1 PARKS ADVISORY COMMITTEE MINUTES OF PUBLIC HEARING AUGUST 29, 1991 The Parks Advisory Committee met to conduct a public hearing on an Application for Grant Funds for the acquisition and development of the William McDonald property. The meeting convened at 7:10 p.m. Dou~ Berens, Chairman, read the public hearing notice as published ln the Prior Lake American on August 19, and 26, 1991. Members present, Doug Berens, Pat Heaney, Ron Ceminsky, Art Schoot arrived at 7:35 p.m. (please note that a quorum was not present). Doug Berens opened the meeting for public testimony. City Manager, Dave Unmacht, gave a brief introduction to the meeting, the purpose of the public hearing, results of the discussion at the City Council meeting on August 19, and the reason the Parks Advisory Committee was conducting the public hearing. Doug Berens read a letter from Ben Baer, 15795 Eagle Creek Avenue, into the record. Ben Baer reiterated points in his letter to include a recommendation to use public money in other places, the importance of recognizing traffic concerns along C.R. 21 and his recommendation that the property either be single family residential or some form of multiple dwelling (apartment complex). City Manager Unmacht stated that no staff recommendation has been made and that the public hearing and grant will provide the city flexibility on making a decision related to the McDonald acquisition. Wayne Miller, 4094 Wagon Bridge Circle, addressed questions relating to the design and cost of the project. City Manager Unmacht noted than an appraisal is being done on the property. Extensive discussion occurred with all members in attendance relating to the proposed design of the park within the Grant Application. Issues addressed included: The feasibility of the fishing pier with boat traffic in the bay, hours of the park, managing and controlling the park, and the future of the property adjacent to the park. Jan Ballard, 3950 Green Heights Trail, indicated that it appeared to be a good idea to have the City acquire the property, but the plans don't seem to fit at this time. Jeff Grant, Security State Bank, Glencoe, MN said that acquisition of the property would be a unique opportunity for the future of the Prior Lake park system. Parks Advisory Committee Member, Pat Heaney, stated that the ap~lication provides an interesting forum for discussion, that he lS not happy with the existing conditions of the land and that the Parks Advisory Committee will consider the citizen's recommendations and the 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 acquisition of the property in the future. Doug Berens stated that the proposed design for the grant is consistent with other parks within our system. Wayne Miller recommended that the City check into the ordinances to determine if we can improve the status of the property under its current ownership. Jim Sentyrz, 16534 Franklin Trail SE stated that he agrees with acquiring the parkland, but he has reservations on the use of the park and the parking plan recommended within the application. Ben Baer stated that he concurred with Sentyrz's comments relating to parking on the land and has had discussions with individuals who both oppose and support the project. Baer reiterated his point on foot trails being acceptable as opposed to automobile parking. City Manager Unmacht reported on a future discussing the decision on the acquisition the park. process to continue and development of hearing closed at 8:45 p.m. ~,vld J. Unmac jrty Manager HERITAGE 1891 COMMUNITY 1991 CU9:.f:<;f} j(~ 2Q91 MEMORANDUM TO: FROM: RE: DATE: Parks Advisory Committee Members Bill Mangan, Director of Parks and Recreation PAC MEETING TO CONDUCT A PUBLIC HEARING August 20, 1991 Due to a whirlwind schedule to try to research a project that recently came up, I inadvertently did not send out a letter of explanation to you before a PubllC Hearing Notice came out in the paper. I apologize to you for this, however please read this memo carefully to get an understanding of what is going on. On July 20, 1991, Horst Graser, City Planner, received a letter of intent from Mr. William McDonald, owner of the 2 acre parcel next to the Wagon Bridge. The letter of intent spelled out an offer in which Mr. McDonald would be willing to sell the property to the City of Prior Lake. Two years ago, Mr. McDonald also offered the property to the City for $300,000 in which the City Council promptly denied because of the lack of funds. With this current letter of intent, Mr. McDonald is offering the property to the City under the following terms: $25,000 down payment Contract for Deed @ 10% interest $100,000 Gift to the city Total sale price of $245,000 $120,000 for 10 years I met with Dave Unmacht and Horst Graser to decide how we would approach this latest offer. It was decided that I would look into the availability of grant funds, Horst would look into private funds, and we would meet to decide how to approach Mr. McDonald. ' I found out that there are grant funds available, however, the deadline for applications is September 1. In this timeframe, I have to get a Resolution passed by the Council to apply for the funds and also conduct a Public Hearing to receive pUblic input as to whether the City should apply for a grant. I received this information on Wednesday, August 14, after a meeting with the state Department of Trade and Economic Development. Dave was on vacation, so I met immediately with Kay Schmudlach, Assistant City Manager, and we decided to put the Resolution on the Council agenda for Monday, August 19; submit a Public Hearing Notice to the paper for August 29 to have the PAC conduct the Public Hearing; thus all of the requirements by the State would be met to be able to apply for the grant. THIS DOES NOT MEAN THAT WE HAVE TO PURCHASE THE PROPERTY---THAT DECISION 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 MEMO TO PAC page 2 CAN BE MADE DEPENDING ON THE SUCCESS OF THE GRANT APPLICATION. After those requirements were met, I immediately began the process of filling out the application. There are land appraisals that have to be completed, drawings need to be done, plans completed, funding methods approved, etc. In all of this chaos, I thought that I would see how the Council reacted Monday evening and then either cancel the Public Hearing or inform the PAC that we would have a meeting to conduct a Public Hearin9' That is the reason for this memo---to inform you that the Councl1 passed the Resolution supporting the submittal of a grant application. Here is how the grant process works: 1. Prepare the grant application for submittal on August 30 (September 1 is a Sunday); 2. Inform Mr. McDonald that the City is seeking Grant Funds to assist in the purchase; 3. If successful, the City of Prior Lake could receive 50% of the grant application ($300,000 acquisition and development) or $150,000 which would be applied to the purchase of the property; 4. Mr. McDonald's contribution can be used by the City as an "in-kind" contribution meaning that the City's cost of acquiring and developing this property would be $50,000. With the new bridge going in, that parcel of land is invaluable to the Park System. It is the geographic center of the community, it is located on a County Trail, and there is historical significance to the property (Grainwood Crossing) . So that is the history of what has been happening in less than a week---it has been a whirlwind pace. The Public Hearing is scheduled for Thursday, August 29, at 7:00 P.M. in the Council Chambers. Please mark your calendars for this Special Meeting. I do not anticipate a lot of people at this meeting. I would be very surprised if anyone would show up which is normal for a public hearing. Please remember that we are not conducting a Public Hearing to purchase this property---the Hearing is to receive public input for making an application to apply for grant funding, and the Cit~ Council has already passed a Resolution supporting the applicatlon. I apologize for not getting this to you earlier. If you have any questions or need clarification on any of this, please call me at the office to have your questions answered. Thank you for your cooperation and understanding. GRANT1 HERITAGE 1891 COMMUNITY 1991 19J.'5C)~Ai~ 2Q91 September 4, 1991 Park Advisory Committee Mayor and City Council Members citizens of Prior Lake RE: Update on the status of the McDonald property Grant Application. On August 29, 1991 the Parks Advisory Committee conducted a public hearing on the acquisition and development of the McDonald property for park purposes. Enclosed is a copy of the minutes of the public hearing. Based on the public hearing, a decision was made by staff to remove the development of the William McDonald property from the grant application. Most of the conversation at the public hearing centered around the future use of the property if accepted into the park srstem. Various recommendations and input were provided by the resldents. Based on citizen input, it is premature to base a grant application on a future design. The im~ortant point at this time is to retain flexibility for acquisltion through the grant process. Development of the property can come over time when other decisions have been made. According to Parks and Recreation Director, Bill Mangan, the following time frame is relevant to the grant process: 1. state officials will conduct a site review with City officials in October. 2. By December 1, the unofficial notice of application process. 3. By February 1, 1992, the official notice of Award of Funding is made. City should receive an our standing in the grant 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 It is important that both the Parks Advisory Committee and the city Council continue to discuss the decision to include this property in the municipal park system. I think it is important that a recommendation from the PAC and a decision br the Council be made prior to receipt of the grant award. A declsion should be based on this property and its value to the future of the communitr as opposed to the success or failure of the grant applicatlon. Obviously, if a grant application is not successful our decision, if we wanted to proceed, is subject to change. Sincerely, David J. Unmacht city Manager City of Prior Lake DJU: db Enclosure: As stated above LTPARK