Loading...
HomeMy WebLinkAbout111291 HERITAGE 1891 COMMUNITY 1991 ~J~% 2Q!)1 *PLEASE REVIEW FOR MEETING OF 11/12/91* PARKS ADVISORY COMMITTEE AGENDA TUESDAY, NOVEMBER 12, 1991 COUNCIL CHAMBERS, CITY HALL - 7:00-9:00 P.M. 1. Call to order 2. Minutes from meeting of 10/14/91 3. Staff Reports A. Director of Parks and Recreation 4. New Business A. Discussion and recommendation on Franklin Trail bike/hike trail. Please review the attached memorandum from the information meeting held on October 24, 1991. B. Review and discussion on proposed non-resident fees for Parks and Recreation activities. Please review the memorandum to City Manager Unmacht regarding this matter. This is the first review of this proposed policy. 5. Old Business A. Ribbon cutting for new trails in Lakefront Park 6. Set next meeting date A. Next scheduled meeting would be Monday, December 9. Reminder about City Christmas Downs on Saturday, December 7. by Friday, November 29. 7. Adjourn the meeting B. Party at Canterbury Registrations due in **PLEASE---CALL TO CONFIRM YOUR ATTENDANCE!!** 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 I Fax (612) 447-4245 HERITAGE 1891 COMMUNITY 1991 1YJ$% 2Q91 PARKS ADVISORY COMMITTEE MINUTES OCTOBER 14, 1991 The Parks Advisory Committee meeting was called to order by Vice Chairman, Art Schoot at 7:02 p.m. on Monday, October 14, 1991. Those present were Kathe Abrams, Tony Anderson, Ron Ceminsky, Art Schoot, Kathy smith, Al Friedges, Parks supervisor, Fiona Keel, Program Specialist and Bill Mangan, Director of Parks & Recreation. Members absent were Doug Berens, Pat Heaney and Dan Wehrs. The minutes from the August 12, 1991 meeting were reviewed. TONY ANDERSON MADE A MOTION TO APPROVE THE MINUTES. RON CEMINSKY SECONDED THE MOTION. MOTION CARRIED. Bill Mangan reported on the informational meeting that was held on Thursday, October 10, 1991 for the Franklin Trail homeowners concerning the proposed trail development on the east side. There were 25 people in attendance of which 50% of the homeowners were not in favor of the trail at all and no one wanted the trail on the east side. The reasons given were that this would 1) increase vandalism, 2) snowmobiles would be running on them and 3) garbage would be left. Bill Mangan indicated that another informational meeting would need to be held for homeowners and residents living on the west side of Franklin Trail. This meeting will inform residents that there will be a trail on Franklin Trail & County Road 44 based upon the comprehensive trail system, Council and Parks Advisory Committee action. This project will be at City costs but the location has not yet been determined. If this is not agreeable, the residents would need a petition to change the format and this would need to be reviewed by the Parks Advisory Committee and recommendations passed onto the Council for their action. Discussion followed to see what could be done to convince these homeowners of the advantages of having this trail; pointing out the priorities based on the survey regarding safe access through bike/hike trails to various areas of the city, including the schools, is necessary for Franklin Trail. Art Schoot sU9gested looking into how neighboring communities have handled thlS type of situation. Kathe Abrams felt that senior citizens input would be very beneficial. Ron Ceminsky suggested that the homeowners/residents on Fish Point Road be contacted to ask for their comments regarding the trail on Fish Point Road; hopefully to support the Franklin Trail project. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 Parks Advisory Committee Minutes of October 14, 1991 - Page 2 Fiona Keel reported on the Fall Program. The dance program, the largest program, has increased from 189 students in 1990-91 to 201 students this year. In addition to the regular dance classes bein9 offered, there are three ballet classes, one kickline conslsting of 16 girls, an adult tap class and a pre-dance class this year. An adult ballet class may be added also. Fiona also updated the committee on the various pr09rams/activities available this fall which included the Pumpkin Palnting & Costume Contest being held in conjunction with some centennial committee activities, the Door County trip sponsored by Sunshine Travel in which five participated from Prior Lake, the Skateville & Airport trips which will be held over MEA, plus the craft classes and adult trips. In addition, adult tennis Lessons were offered this Fall. Outdoor ice skating lessons will be offered this winter provided an instructor is found. Al Friedges updated the Committee on the new trail at Lakefront Park. The blacktopped trails are in. Black dirt will be feathered in and seeding will be done along both sides of the trail this fall. The department also plans to prune the mature maple & oak trees at Lakefront Park in order to strengthen them and extend their life expectancy. Al also updated the committee on the Parks nursery/greenhouse. From the 1989 propagation, approximately 2000 shrubs have been moved to various sites; those including Raspberry Ridge and Sand Point Beach. From the 1990 propagation, 1116 shrubs were recently moved into the nursery from the greenhouse. In 1991, 2046.00 shrubs were propagated and 220 ground covers. 210 trees are to be moved out of the nursery this fall and 460 trees to be moved into the nursery. Also, another project is a retaining wall at Sand Point Beach to be built along one of the trails. Kathy Smith commented on the conditions of the soccer fields; she felt that mowing is never done and the lining of the fields have not held up. Al Friedges indicated that mowing records have been kept and indicated that the soccer fields were cut with the same schedule and consideration as baseball. He did admit that last spring fields were hard to keep up because of the weather conditions and shortage of staff. Kathy Smith felt that some arrangement should be worked out so that these fields can be kept up. Some discussion followed regarding the seeding of grass and type of 9rass that needs to be used, and also the care that needs to be glven in how and when the grass is cut in order to maintain it the way it needs to be. Parks Advisory Committee Minutes of October 14, 1991 - Page 3 Bill Mangan asked Kathy Smith to have Dave Phillips, President of the Soccer Association, contact him regarding the conditions of the fields at Lakefront Park. Supposedly, John Cook had contacted someone at City Hall, but neither Bill nor Al have talked to him except for the location of the fields at the beginning of the season. The blacktopping bid was given to Prior Lake Blacktop of $69,800; however, $2,000 will be spent over the $75,000 budgeted because of extra pipe material that was needed. Bill Mangan indicated that the tentative date for the cutting ceremony for the trails at Lakefront Park is November 4th at 6:30 p.m., and encouraged the attendance Parks Advisory Committee members. The next discussion concerned the Parks budget cut. Bill Mangan indicated that on September 15, 1991 five people were layed off and one more will be on November 1st. Seasonal help usually goes until mid October and some help through December. But, because the revenues are down this year, the Parks Department had to come in at 98% of the budget which meant that the Parks Department had to come up with $35,000 in savings. ribbon Monday, of the Art Schoot asked why the revenues are down this year. Bill Mangan indicated that building permits are down and revenues at Sand Point Beach were down this year. $20,000 had been projected as revenue and $17,000 was actually received; grossed $6,000 rather than $7,500. He stated that salaries and levy limits are frozen and there will be no hiring of permanent full time positions in 1992. Supposedly, levy limits will be lifted in 1993. It is very probable of a cut back in services and a need to charge for week-end tournaments. Discussion followed on the Grainwood acquisition. Bill Mangan stated that this all started with a letter that Horst Graser received from Bill McDonald around July 20, 1991 proposing the sale of a parcel to the City. Dave Unmacht, Horst Graser and Bill Mangan met and discussed the possibility of a grant. It has been identified in the Prior Lake Comprehensive Plan and the Parks Comprehensive Plan as a necessary site to be looked at if it ever became available to the public. September 1, 1991 is the deadline for the submission of grant materials. A public hearing was published in the paper and the hearing was held on August 29, 1991. The appraisal came in at $290,000 as opposed to $250,000. If the grant funding is successful, the grant fund should fund about 50% of the appraised value which is $145,000. Bill McDonald will give a gift to the city of $100,000 and also indicated in his letter that his asking price is $245,000. It could cost the City up to $45,000 for the acquisition. Parks Advisory Committee Minutes of October 14, 1991 - Page 4 A recommendation is needed from the Parks Advisory Committee whether or not it is felt that this is an important acquisition segment for the parks system prior to receiving grant funding. If it is an important ac~isition, should we proceed with trying to acquire the property wlth grant funding or, if there is no grant funding, than not proceed based upon the selling price. A public hearing would be held after the acquisition to determine the use of the property. The Committee had some discussion as to the location, the use of the property, historical significance, and the probability of receiving a grant. We should receive a preliminary notice of 9rant funding first week of December. Formal notiflcation is in 1992. The project would be completed within the same notification. by the February, year of KATHY SMITH MADE A MOTION TO RECOMMEND TO THE CITY COUNCIL THAT THE GRAINWOOD CROSSING PARCEL BECOME PART OF THE CITY PARK SYSTEM FOR THREE REASONS: 1) THE GENERAL LOCATION OF THE PARCEL, 2) THE HISTORICAL SIGNIFICANCE OF THE PARCEL AND 3) THE AVAILABILITY OF A GIFT FROM WILLIAM MCDONALD TO BE APPLIED TOWARDS THE PURCHASE. THE COMMITTEE RECOGNIZES THAT THE ONLY WAY THIS PARCEL COULD BE ACQUIRED IS IF GRANT FUNDING BECOMES AVAILABLE FOR ACQUISITION. IF GRANT FUNDING IS NOT AVAILABLE FOR ACQUISITION, FURTHER RESEARCH WILL NEED TO BE DONE TO SEE WHAT THE OPTIONS ARE. KATHE ABRAMS SECONDED THE ABOVE MOTION. MOTION CARRIED. There was some discussion about the next months meeting date of November 11th which is Veterans Day. It was mutually agreed by those present to set the next meeting date for Tuesday, November 12, 1991 at 7:00 p.m. RON CEMINSKY MADE A MOTION TO ADJOURN THE MEETING. KATHY ABRAMS SECONDED THE MOTION. The meeting was adjourned at 9:15 p.m. Bill Mangan Director of Parks & Recreation Department Nancy McGill Recording Secretary HERITAGE 1891 COMMUNITY 1991 CUTJ$% 2Q.91 MEMORANDUM TO: FROM: RE: DATE: DAVE UNMACHT, CITY MANAGER BILL MANGAN, DIRECTOR OF PARKS AND RECREATION RESULTS OF INFORMATION MEETING WITH RESIDENTS FRANKLIN TRAIL OCTOBER 30, 1991 OF On Thursday, October 24, Bruce Loney and myself met with the residents who live along Franklin Trail concerning trail development on Franklin Trail for 1992. There were 21 residents who attended the meeting to voice their opinions regarding type of trail, which side, location of the trail, and relocating the trail. The results of the meeting were three-fold: 1. The people were unanimous in not wantin9 an eight-foot wide, asphalt trail running through their nelghborhood. There was a lot of discussion about putting a sidewalk in with striping on the street for bicycles. A strong majority of those in attendance did not object to a 5' concrete sidewalk. 2. All of the residents requested that the trail be moved to Highway 13 incorporating the wetlands east of Highway 13 as the link from C.R. 39 north to C.R. 21. The reason for their request is that they feel we should be limitin9 traffic throu9h their neighborhood as opposed to bringlng more trafflC in via a trail system. 3. There was strong opposition to putting the trail on the east side of C.R. 39. Most of the people in attendance lived on the east side and they would prefer a trail to be on the west side of C.R. 39 where most of the housing is rental. As a result of this meeting, I will be following up on this project with Bruce Loney and keeping three representatives of the neighborhoods informed as to the process (PAC meetings and city Council meetings). My three contact people are: Nate Girard Pat Senftner Ed Beuch 16190 Franklin Trail SE 16361 Franklin Trail SE 16475 Franklin Trail SE Dave, I am confident that we can accomplish the task of providing a safe link for hiking/biking based on the Comprehensive Trail Plan that has been approved. The particulars of that safe link can be worked out with the residents as to 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 MEMO-FRANKLIN TRAIL page 2 location and type of trail. For now, the residents have been informed of what we are trying to do and they have an understandin~ of the proposed project when the~ see the surveyors out there thls fall to start desi~ning the proJect. I will remain in touch wlth the three contact people regarding upcoming Parks Advisorr Committee meetings that they may want to attend as well as actlon taken by the PAC. In addition, I will inform them of the recommended action of the PAC to the City Council and when that might be on the Council agenda for discussion. If you have any questions or comments regarding this issue, please let me know. Thank you. . .-' .... . '1 HERITAGE 1891 COMMUNITY 1991 MEMORANDUM TO: FROM: RE: 1fTJ$% 2Q!)1 DAVE UNMACHT, CITY MANAGER BILL MANGAN, DIRECTOR OF PARKS AND RECREATION INITIATING NON-RESIDENT FEES FOR PARKS AND RECREATION PROGRAMS NOVEMBER 1, 1991 DATE: Dave, the basis of my research was to determine the amount of revenue that could be generated if the City of Prior Lake were to institute non-resident fees for Parks and Recreation s~onsored programs. There were several classifications of activitles that this would include and they are listed as follows: YOUTH ATHLETICS DANCE PROGRAM TINY TOT PROGRAM YOUTH TRIPS PICNIC RESERVATIONS ADULT ATHLETICS SUMMER PLAYGROUND ADULT TRIPS CRAFT CLASSES RECREATION PROGRAMS I will lay this out so that each area can be analyzed for better reference. I will make some assumptions based on percentage of non-resident participants and also provide ranges based on a conservative estimate and a liberal estimate. These have to be assumptions since I don't have rosters in which to verify residency. In addition, I have assumed a $5 non-resident fee per individual per program. PROGRAM Youth athletics Adult athletics Dance program Summer Playground Tiny Tot program Adult trips Youth trips Craft classes picnic res. ($25) Misc. proqrams TOTALS # PARTICIPANTS 3,000 800 200 250 200 500 350 100 100 300 6,000 DOLLARS 30% NR $4,500 1,200 300 375 300 750 525 150 750 450 $ 9,300 GENERATED 40%NR $6,000 1,600 400 500 400 1,000 700 200 1,000 600 $12,400 Dave, of the communities that I contacted, all were in the $5-$10 range for non-resident fees. The only exception was the City of Shakopee which charges the adjacent townships on a lump-sum basis annually based on registrants in their pro~rams. Shakopee does, however, charge $5 non-resident fee for resldents outside of the city and townships. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447.4245 NON-RESIDENT FEES page 2 Dave, in addition to the non-resident fees as described above, we also have in place a fee structure for use of fields for tournaments. Any athletic facility that is used for tournament play is charged $25 per field per day. A tournament at the Pond, for example, using 6 fields on Saturday and 4 on Sunday would be charged $250. This policy has been in effect since 1980 and it generates approximately $1000 annually. So, these are the rough numbers. I realize that initiating this policy is going to create a lot of noise from the residents of Spring Lake and Credit River. However, we both understand that we are not in the business of providing facilities for those townships at no cost. If you have comments or concerns, please discuss them with me at your convenience. Thank you.