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HomeMy WebLinkAboutNovember 13, 2006 ~ ~O"'(,('\ t: ~ u ~ ~ 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 PARK ADVISORY COMMII I EE MEETING ..................... ,............................................................-............................................ MONDAY, NOVEMBER 13TH, 2006 MAINTENANCE CENTER 6:00 p.m. ....................................................................................................1 1. Call to Order 2. Approval of November Agenda 3. Approval of October meeting minutes 4. Approval of November 1 st public meeting minutes 5. Formulating a Response to City Council a. Master Plan b. Ryan Park Lighting 6. Qecember Meeting Agenda Items: Canoe/Kayak Rack Update - Policies/Charges 2006 Goals-Review/Status 2007 Goals 7. Future Meeting Date a. December 11th, 2006 6:00 pm at the Maintenance Center Adjournment www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 Parks Advisory Committee Minutes 10/09/06 6:00-8:35 p.m. Members Present: Mike Feriancek, Tim Libert, Cari Grayson, Dick Carlson, Todd Loose Staff Present: Angela Barstad, Al Friedges, Frank Boyles (City Manager) Public Present: Mark Schroeder (PLAY President), Randy Geister (PLAY Director), Cheri Dornbush (City Council) Meetinfl called to order at 6:00 om bv Mike Feriancek Aooroval of the Aueust Meetine Minutes: Tim Libert motioned to approve the August meeting minutes and second by Dick Carlson, approved Aooroval of October Aflenda -Mike Feriancek added one item to the agenda: Update on Sandpoint Beach Winter Access Todd Loose motioned to approve the October agenda, second by Tim Libert, approved. Rvan Park Lil!hts - Frank Boyles reviewed the attached proposed timeline for this project. He also discussed the funding for this project. PLA Y will fund $250,000 to the project over the next 5 years. PLAY will contribute $100,000 immediately after spring registration. The City has received a $450,000 donation from the SMSC. The total estimated cost for the lighting project on the fields is $550,000. MVEC will be contacted regarding lighting of the parking lots at Ryan Park. There will be a neighborhood meeting to discuss the Ryan Park lights on 1111 at 6pm at the Fire Station. Al will provide a time line for the neighborhood meeting which will show the development of Ryan Park from the beginning of its development to the present. Al will also supply a spreadsheet showing the difference in cost between lighting Ryan and developing a new facility. There will be an electrical engineer addressing this meeting as well. Per Mark Schroeder, if we don't light Ryan PLA Y will eventually have to start turning kids away from their programs. Mark will supply all the PLA Y numbers and facts at the meeting. Uodate Sand Point Beach Winter Access - Mike Feriancek went over the public meeting which was held on 9/26 regarding winter access issues. Everyone who attended this meeting had 5 minutes each to bring up concerns. Mike felt that after all concerns were heard, the LAC will probably have all 3 accesses open for 1 year in case there are problems with the DNR access. Winter Maintenance Policy Uodate - Al Friedges stated he worked with Streets Supervisor, Craig Eldred, on an updated Winter Maintenance Policy which includes parks and streets in the City of Prior Lake. There are 3 categories that are used for snow removal order. They are high, which is safety, emergency areas, medium which high use recreation areas, and low which is www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 pleasure rinks, community trails. The amount of plowed miles in Prior Lake has increased from 32 to 37 miles in just the last year. Craig Eldred, Public Works Supervisor, will present the updated Winter Maintenance Policy at the next City Council meeting. Sidewalk Reouest - Countv Rd. 44 and Fish Pt. Rd. - Al Friedges was contacted by a resident in Cardinal Ridge regarding a 300 foot section of the sidewalk that is missing on the NE corner of the County Rd 44 and Fish Pt Rd. intersection. This poses a safety problem especially in the winter because the kids going to Twin Oaks Middle School have to walk in the street to get around the snow banks. Al recommended putting the approximately $6,000 expense to finish this piece of sidewalk in the CIP. Mike Feriancek motioned to approve this recommendation, Cari Grayson 2nd this, approved. Al will bring his recommendation to the City Council. Lakefront Restoration - Al Friedges informed the PAC that Ross Bintner, Water Resources Engineer with the City of Prior Lake, applied for a grant through the Clearwater Act for funding of2 areas of the Lakefront restoration project. This Act gives money to organizations that help to clean up water and preserve environmentally sensitive areas. Al will update the PAC when he hears anything on the grant. Skate Park Attendance - Angie Barstad stated the attendance at the Skate Park was down slightly this summer. The attendance number was 1494, versus 1763 in 2005. Some of this decline was due to weather and the closing of the skate park during Lakefront Days. Angie will be contacting the school district to see if they would like to use the skate park for field trips, etc. to increase the exposure and usage. There have been several requests to rent out the skate park for birthday parties. Angie will offer birthday party rentals, for a small fee, before the skate park is open on Tuesdays and Thursdays and possibly Sundays. The skate park will have an attendant working during these times, as is required by law for the tier 2 structures. Heritaee Committee Uodate - Angie Barstad stated there were no updates at this time. The Heritage Committee has not met for a couple of months. 2006 PAC Goals - Mike Feriancek stated the PAC is doing well with PAC goals. #3 - Lakefront Restoration has been ongoing #4 - Updates on skate park continue with Angie Barstad #7 - Boat Slips are being reviewed by the Lake Advisory Committee PAC and staff members would like the following agenda items added to the September PAC meeting: CanoelKayak Rack UpdatelPolicies/Charges The next meeting will be the on November 13th, 2006 at 6:00 pm at the Maintenance Center Cari Grayson motioned to adjourn the meeting, Tim Libert second, approved. Meeting adjourned, 8:35 pm 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 November 1,2006 Public Meeting Public Meting regarding lights at Ryan Park Name G-r-c54~ @-rCl!1-WdYn A1;llilS"tJn Q),h//?~A1v/ i \3) ()h/ ~c# ~ H4'A I ~~ ';.1pIe:A,L L~W) v5~ C\ SIGN IN BELOW Address 1??G:>s-r 1>~ANlA- A~c:. / 11 (PiP Jl1dsfr-ltt:krn 1?4. 1-7t7f) 7- 76/bJ/YJ/l /~ /71ft M~~1fI ,/~ _A1~fj/"7&vW.~ www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Public Meeting Regarding Lighting Ryan Park November 1, 2006 - 6:00 PM Fire Station 1 - 16776 Fish Pt. Rd. SE Prior Lake, MN 55372 Attendees: PAC Members: Mike Feriancek, Cari Grayson, Tim Libert, Todd Loose, Dick Carlson City of Prior Lake Staff: Al Friedges, Steve Albrecht, Angie Barstad PLA Y Members: Randy Geister, Mark Schroeder City of Prior Lake Police: John Stanger Electrical Enl!ineer for this proiect: Jim O'Brien (Wunderlich-Malec) Residents: T. Eavzan 17655 Panama Ave., Tom & Pam Mikkelson 17966 Mushtown Rd., Lil Pehrson 17607 Panama Ave., Dan Goetsch 17396 Mushtown Rd., Gary Lamusga 17600 Mushtown Rd. Prior Lake City Council Member: Warren Erickson Meeting called to order at 6:03 PM by Mike Feriancek Mike Feriancek introduced himself as the Chairman of the PAC (Parks Advisory Committee) he had everyone presenting, and in the PAC, state their name and position. Mike Feriancek explained the purpose of this meeting was to seek input from the public on the lighting of Ryan Park. Mike stated that at the end of all the presentations listed on the agenda there will be a question and answer time. If anyone felt uncomfortable talking in front of the group they may write their question/comment on the bottom half of their agenda and tear it off and hand it to Angie Barstad. Historv ofRvan Park - Al Friedges gave the history of the Ryan Park development from it's inception to present. - See attached material PAR Findinl!s - Mike Feriancek explained the PAR Task Force findings. Mike stated that one of the key objectives to come out of PAR was to fully utilize the current facilities that are in place for youth athletics before investing more dollars into new facilities PLA Y Facts & Numbers - Randy Geister presented current and future statistics for PLA Y in baseball and football and their need for the lighted fields at Ryan Park. - See attached material Master Plan - Mike Feriancek explained that there will be a master plan developed in the coming months by the PAC which would include Ryan Park, Campbell and Pike Lake, Ponds Park, and Spring Lake Regional Park. This Master Plan will include traffic, parking, etc. around the Ryan Park area. Park goals, objectives, and a needs assessment will all be considered in this process. Mike stated that the public is welcome to be part of this process and supply input. The public can attend the PAC meetings, which are held at 6pm the 2nd Monday of each month at the Maintenance Center, or by contacting of the PAC members. PAC Nov 1,2006 Ryan Park Meeting A) Opening Statement . Thank you all for coming - introduce myself as Chairman of the PAC . Created in 1989 the PAC is a committee of volunteers (interviews/screening) created by the City Council o Serve as a liaison between the city government and the community o Resource for new and existing neighborhoods groups seeking information o Assist city government in setting open space, land acquisition & dev policies o Make recommendations to the City Council on matters related to specific parks o Assist City Council in researching a variety of funding sources for the Capital Improvement Program (CIP) related to park development o . We meet every 2nd Monday of the month at 6 PM in the Maintenance building . Meetings are open to the public B) Introductions of PAC members, City Staff present, Reference personnel C) The purpose of tonight's Public Meeting will be on Ryan Park Lights. The overall agenda items include: . History and needs assessment review . Master Park Plan discussion . Lighting project proposal . Park rules and restrictions D) However, please refer to the one sheet document on the meeting. This should allow you to follow tonight's agenda. We will go through the WHOLE agenda. It is designed to provide you information and 'might' answer any questions you have. Once we finish going through the agenda we will then take questions from the Podium set up. Since it is a Public Meeting, you must give your name and address prior to speaking. Due in part to time, we would like to limit podium times to 5 minutes. As an option to speaking, you may write your question(s) down on this sheet and hand it into Angie Barstad. E) Public Meeting 1. History and Background - Al 2. PAR Task Force (document is available through a request from PL City Hall) a. 29 members of the communities of Prior Lake and Savage city and townships and the School District b. Purpose: - read it right out of the document c. Developed a 10 year plan d. Its detailed - highlight an area - 32% increase in youth population in the next 10 years - PLAY will have more numbers e. #1 concern of the Task Force was to try and maximize use of current facilities. In other words, let's take a good look at what we have now & make the best use of it. f. A recommended solution you will find very high on the list was to add lights to Ryan Park. 3. PLAY - Randy or Mark 4. Master Plan - Mike a. The PAR Task Force agreed with Prior Lake's comprehensive park & trail plan which is included in our 2030 Overall City Comprehensive Plan b. This is a systematic approach to planning for recreational needs. The key principle is to foster continuous improvement to parks & trails. c. However, in part as a result of this new information, direction from City Council and upcoming new areas which include: Ryan, Spring Lake Regional, Campbell Lake, Pike Lake, The Ponds and future neighborhood additions we have to develop, in the best interests of Prior Lake a 'Master Park Plan'. In reviewing the Park & Trail Comp Plan, we have: i. Goals & Objectives ii. Completed a needs assessment iii. Park classifications iv. Current trends v. Recently acquired park land vi. Park & Rec Dept that is motivated - but wants to make sure they are heading in the right direction - we asked the question "Is this what we want"? vii. Community participation 5. Cost of Lighting Ryan - Al 6. Differences - Al a. Sioux Community & PLAY 7. Level 8 system, if needed - Jim O'Brien 8. Parking - 368 stalls - Al 9. Park Hours/Seasonality of use - Angie 10. No Alcohol Allowed - except when permitted by the City Council Public Input Closure - Thank you a) Tentative meeting on Nov 13th to view lights at The Ponds, ifneeded PAC will formulate a recommendation to City Council History of Ryan Park ~ The funding source for Ryan Park came from a successful 7.8M Parks & Library referendum that was approved by the voters on February 25, 1997 ~ Part of the referendum dollars were ear-marked for the purchase and development of athletic fields ~ During our search for land to construct athletic fields, the City exhausted all efforts to purchase land within the City limits ~ The land that Ryan Park sits on was purchased from Bill Busse, a willing seller in January 1999 ~ The property was a perfect fit in that it is in close proximity to the already existing Ponds Athletic Complex ~ Before construction of Ryan Park numerous public meetings were conducted with Spring Lake Township and the City of Prior Lake residents to discuss water run off issues, design and traffic concerns ~ Construction started in 1999 and Ryan Park was opened in 2001. At that time, it met our usage needs at best ,., .... ~ ..L}~. , ~P'''Ee''~ ............. .... ........ ... P.L.A.Y. 2006 Mission Statement , Prior Lake Athletics for Youth exists to promote the best possible athletic experience for the children of school district 719. This experience includes being fiscally responsible, ,creatina a strateaic vision for the prowth of our oroarams (to include facilities), managing risk and ,ensurina the safest oossible environment for our children. It is the intention of this organization to provide a venue where competitiveness is balanced with fun, .with an emDhasis on FUN! It is our goal to create a youth athletics organization that the citizens of our community can be proud of. . . P.l.A.V. GROWTH in BASEBALL ~ Baseball had 61 ~/total<p,~rtici Grades 2-1 O.J}Travelin~ &i% ~ In the Summer of 2006 the/re~% players, of wl\1ich 538,~e~w~ ~ At our ~.~..~.~~nt groW!~~':we esti'iftlte"l1aving ./..~... p..I.......~....,..'....,............,..,.........,y..........................'.........................e.<.......'...................................'...........r...........'..................'.......s.,........,..............'.....................~............,...'.................,..a.................%.../........,.......'~,......,................,....,.,...,..,...,........,.."....,..........t......... h e............'...............................,'...,.,...~..............'.'..............................~...........,.....,...........'............,..,.....i..,.,.............................'......\..........,~'................................................,....'................,......3,.,......,........................'.....,.............,.,'...',................................,.............,.tl....,"..........,..,.......'.,..'.'......,....,..............,...,...,.r................ .0 Id age 9 rou p..,......,/by '2008~ ~ Tha~.llfi.ti2f1_IIII.hich is nearly ltiouble f~II~lt'ir "'i..' last summer.i)f) ] L ! ~ Meanilililit.ittfout ~'d time on the fieh;(~.!!!~J.e is a possibility we would need to cut off registrati6riat about 200 kids for that age group. (about 17 teams) OR Cut kids via a tryout process. . .~-L.A,'I ' ~j)oe.,~ Pu..ra~~i1BASEBAUU S ~ The 3 fields at Ryan are our only current option for 12 & 13 yr olds (field dimensions) ~ There currently is only room for 15 time slots (2 hours) for practice/games in a week for those age levels on those fields. ~ There are currently teams that go without a weekly practice, in some cases it may be 2 weeks before they can get a practice in. .. . ... ....p ,L.'_'I- ~j.)oe,~ P UJ.\~<\. () 0 TIBA L L ttl NEE ~ For 2006 there was a 250/0 increase in FB (112) players in grades 3-6. This resulted in maximized field usage and packed schedules. ~ The P.L.A.V. Football Program has been restricting itself to the Ponds Athletic Complex since the late 1980's. Space there is becoming more limited with Fall Adult and Vouth Softball and Baseball programs. ~ The biggest problem is the parking and traffic around that park with over 400 kids at a young age all being driven to the practice/game by parents and other family members. ...... ~.L.IJ.'J- (~OeT~ P UII~/'8~.()OTBALL s ~ FB is looking to divide up the grades and allow for practice at 6 & 7:45 for at least 1 Grade level initially, to alleviate traffic and illegal parking at the Ponds. ~ Having Lights at Ryan will allow for those fields to be used in the fall when daylight is at a premium. Cost oflil!htinl! Rvan Park & cost of constructinl! a new Dark - Al Friedges discussed the critical need for lighting at Ryan Park and utilizing existing facilities to their fullest potential. The estimated cost to light Ryan Park would be $550,000. - See attached material Al Friedges gave the break down in dollars between new construction and lighting Ryan Park. New construction of a park would be approximately $5 million ($2.5 million = land + $2.5 million = parking lot, concession/restroom area, 4 ball fields, seed, irrigation, etc.) versus $550,000 for lights at Ryan Park - See attached material (Monev has been donated from SMSC and PLAY for this lil!htinl! Droiectj Level 8 Svstem Lil!hting - Jim O'Brien with Wonderlich??? Gave a presentation on the lighting systems that are used at ball fields. Jim stated that leavers, lenses and external shields are installed to control glare and light spillage. Jim also showed pictures and a video of what good and bad lighting looks like on a field and surrounding areas. Parking - Al Friedges stated there are currently 368 parking stalls at Ryan Park. The parking portion of Ryan Park will be included in the Master Plan. Park Hours/Alcohol - Angie Barstad stated the park hours would coincide with the other lighted parks in the city, which would be 5am - 11 pm. Angie stated that the lights will not be on during all these hours, 7 days a week, year round. Lights will only be turned on for games being played on the designated fields. As soon as a night game is complete, a City maintenance worker will be on the fields to turn off the lights immediately. Most PLAY games are over by 10 or 10:15pm, so it is not likely that there will be a lot of games going to 11 pm. Games can go to 11 pm if there is a rain delay or extra innings/overtime. Also, there will only need to be lights during part of May, all of June and July. In the fall lights will be needed in September and the first half of October only. Angie stated there will be no alcohol allowed in the park unless a group obtains an alcohol permit through the City Council. Mike Feriancek then turned the meeting over to the residents in attendance for a question/answer segment. Resident - Tom Mikkelson Tom asked Al Friedges if he was at the township meetings several years ago when lighting at Ryan Park was discussed. Tom feels during those meeting it was spoken, not written, that there were not going to be lights installed at Ryan and that the hours of the park would be limited because Ryan was going to be a park for children only. Resident - Pam Mikkelson I don't think children need to be in the park at I Ipm. Al Friedges stated he was at those meetings and that he had heard that lights were not going to be installed at Ryan Park at that time, but they may be needed in the future. Cost of Lighting ~ Based on P.L.A.Y.'s growth, a comprehensive Parks and Trail Plan conducted by Ingram & Associates in 2005 and the P.A.R. Task Force findings that Mike just spoke of, the need to light four additional fields at this time is critical ~ The estimated co of this Ii hting project will be $550,000 ~ ....- ' ) > .- , '- ~ The time line from Council approval to install lights, construction of lights to completion will take most of the winter with an estimated completion date of June 1 Lighting vs. New Construction M~ > After iJIt;e.. months of meetings, the top priority that came from the P.A.R. Task Force was to find ways to utilize and maximize our existing facilities and to light Ryan baseball fields > With the shortage of athletic facilities and the cost of developing new facilities, it makes sense from the dollar standpoint to install lights > The estimated cost to light four baseball fields at Ryan is $550,000 > To purchase 25 acres - the amount needed for four fields, parking and related facilities at today's land price would cost approximately $100,000 per acre, or 2.5 million dollars > To develop and construct a facility of this size to include grading, concessions, restrooms, parking, irrigation, lights and landscaping would cost f). S- H for a total cost of S #. 1 Randy Geister and Mark Schroeder stated that most PLA Y games in the summer are at 6pm and 8pm and completed by 10pm. It is very rare that a game goes past 10pm but the hours state 11 pm in case there are in fact rain delays, etc. so there will be a chance the game can be completed versus shutting the lights off at 10pm. PLAY does not start there games/game prep before 7am. Maintenance is usually on the field at 5am preparing for the games. Steve Albrecht stated that the standard hours for our lighted parks are 5am - 11 pm, but ultimately the City Council will decide on these hours. Resident - Pam Mikkelson I hope something will be done about the traffic at the entrance to Ryan Park. There should be a stop sign or light installed at the entrance to help with traffic and safety. Steve Albrecht stated that traffic and street lights will be part of the Master Plan and that the PAC and City Council would value public/resident input on how to solve any problems/issues with this. Resident - Garv LamusQa People are always pulling out in front of other on coming cars onto Mushtown. There will still be light pollution because I can see the lights from the Ponds out my front window. Lights need to be turned off as soon as possible after games. Al Friedges stated that the nights/weekend lead maintenance person will be at the fields during each game and will turn the lights off immediately following the games. Since this nights/weekend lead maintenance person began this past summer there have been no instances of lights being left on, on any of the lighted fields. Resident - T. Eavzan Will there be adult leagues playing on the Ryan fields in the future? Mark Schroeder stated that all but 1 field at Ryan were developed for youth only. That 1 field may be used for the 35+ league occasionally but PLA Y will work/schedule with this league to make sure the 35+ are kept at Ponds as much as possible. Steve Albrecht stated the adult usage of that 1 field will be covered in the Master Plan and that the public can share its input on the different components at Ryan Park. Resident - T. Eavzan What are the residuals from lighting Ryan Park? Will my property lose value when the fields are lit? Steve Albrecht stated that staff can look into this and compare the home values at the Ponds since they received lights. We currently do not have that information. Resident - Pam Mikkelson Lights will be a change to our property and will negatively impact us. We can see the glow of Ponds from our house. Resident - T. Eavzan What months will the lights be on? Randy Geister stated that there will be 2 fields used at a time; not all 4. May - July are baseball months and September to mid October are football months. Football will be over in the fall by 9:15pm so the lights will be shut off by 9:15pm on football nights. The fields at Ryan will be used 4 or 5 days a week by PLAY. Resident - T. Eavzan Will they light soccer fields? Al Friedges stated that could be a possibility in the future. Mike Feriancek stated that most of the traffic problems appeared to be with soccer on Saturday mornings so the soccer club may propose that all soccer games/practices go to Spring Lake Park and make Ryan Park all baseball. Resident - T. Eavzan Even with extra baseball will there be more lights? Mike Feriancek stated "We can never say never", it could be a possibility. Steve Albrecht stated that one of the purposes of the Master Plan is to identify where money should go. All the dollars won't go to Ryan Park all at once. There are other parks that need funding within the City as well. Resident - Lil Pehrson There are so many open ended questions. Why doesn't the City stop and decide what it should do next instead of throwing lights in that no one wants, when there isn't even a park plan in place? Should there be a Master Plan in place before the lighting? Steve Albrecht stated that during the PAR task force process (which was approximately 6 - 9 months in length) lighting Ryan Park was brought up numerous times for all different entities (i.e. school district, residents, etc.) Steve also stated that the lighting and the Master Plan are 2 separate issues. The City Council ultimately makes the decision on the lighting and the Master Plan; the PAC will make its recommendations to the City Council based on all the information gathered. Resident - T. Eavzan Will the public have input on the Master Plan before it goes in front of the City Council? Warren Erickson stated that the public can give input to city council member as well participate in the open forum before city council meetings. Steve Albrecht stated that the PAC will decide how to proceed with the Master Plan. The PAC and staff may recommend having residents be involved in a PAC sub committee and have open houses, etc. Tim Libert stated that the monthly PAC meetings are open to the public and held the 2nd Monday of the month at 6pm at the Maintenance Center. Resident - Garv LamusQa There are always "things" going on at Ryan after hours because of its remote location. (i.e. kids doing "performance testing" with their cars) Mark Schroeder mentioned that parks with more activity have less amounts of vandalism, etc. Resident - Lil Pehrson What is the timeline for the lights? Steve Albrecht stated that the PAC will make its recommendation to the City Council in December and the lights could be installed in 2007, possibly. The Master Plan will take longer. With no more questions, Mike Feriancek adjourned the meeting at 7:40 pm stating "we are here today because of the contributions from SMSC and PLAY toward the lighting of Ryan Park. Mike also restated that if anyone does have further questions/concerns they may contact city staff, PAC, and city council members directly. PUBLIC MEETING ON LIGHTS AT RYAN PARK For additional questions or comments you may contact Angie Barstad, Recreation Supervisor, at abarstad@citvofvriorlake.com or call her at 952-447-9822. The purpose of the meeting is to review the following areas/points, seek further input from the public on them and prepare a recommendation to the City Council: 1. History of Ryan Park Development 2. PAR Task Force findings 3. PLA Y facts & numbers 4. Master Plan 5. Cost of lighting project 6. Cost differential between constructing a new park and lighting Ryan Park 7. Level 8 System Lighting details 8. Parking 9. Park Hours 10. No Alcohol Allowed *There will be a tentative 2nd meeting scheduled on November 13th at 6pm at The Ponds to view the lights which will be used at Ryan Park ------------------------------------------------------------------------ Name: Address: Comments: