HomeMy WebLinkAboutDecember 11, 2006
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
PARK ADVISORY COMMII I EE MEETING
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1. Call to Order
2. Approval of December Agenda
3. Approval of November meeting minutes
4. Update on Ryan lighting project
5. Heritage Farm
6. Canoe/Kayak Rack Update - Policies/Fees
7. Fees
8. Sand Point Beach Boat Slips
9. Shepard's Path Gazebo
10. 2006 Goals-Review/Status
11. 2007 Goals:
Master Plan
Campbell Lake
Lakefront Restoration Project
Heritage Farm
2007 CIP Projects
Review Parks & Trail Comp Plan
2030 Vision Alignment
12. Future Meeting Date
a. January 8th, 2007 6:00 pm at the Maintenance Center
1. Discussion of Master Plan
Adjournment
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.4474245
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
Parks Advisory Committee Minutes
11/13/06
6:02-8:10 p.m.
Members Present: Dick Carlson, Todd Loose, Tim Libert, and Mike Feriancek
Members Absent: Cari Grayson
Staff Present: Angela Barstad, Al Friedges
Meetinfl called to order at 6:02 om bv Mike Feriancek
APoroval of the October 9. 2006 Meetin~ Minutes: Correct the dollar amount being donated
from PLA Y to read $250,000. Todd Loose motioned to approve the minutes with that change
and Tim Libert second, approved.
Aooroval of November 1st Public Meetinl! Minutes: Tim Libert motioned to approve the
minutes; Dick Carlson second, approved.
Aooroval of November As:enda: Dick Carlson motioned to approve; Todd Loose second,
approved.
Formulatine a Resoonse to Citv Council on Rvan Park Liehtinfl & Master Plan: Mike
Feriancek went through the Ryan Park lighting timeline:
1. PLAY came to PAC & City of Prior Lake with a request to light Ryan Park to have more
fields they can use for there growing program numbers. There was no money at that time
for this.
2. PAR was created and a needs assessment was done
3. $250,000 from PLAY & $450,000 from SMSC was donated
4. City Council then directed PAC to look into Lighting Ryan
5. PAC set up a public meeting. PAC sent out 80 letters to residents around Ryan Park,
advertised on the local cable station, put several news releases in the Prior Lake
American and on the City web site to notify all Prior Lake residents of this meeting. 6
people/5 homes showed up at the public meeting. Out of the 6 people present 1 was truly
against lighting or adding to Ryan Park in any way. The rest of the attendees just wanted
more information on the master plan and how it would affect traffic, park hours, noise,
and home values. They also wanted Ryan to be used for youth athletics only, with no
alcohol permitted.
Based on the above, the PAC recommendation to the City Council (which was motioned by
Mike Feriancek and second by Tim Libert and approved) is as follows:
Move forward with lighting of the Ryan Park baseball "wheel" and keep the Master Park Plan
renamed Master Athletic Park Plan - MAPP) separate from this project. Lighting of the parking
lot at Ryan Park would be included in the Ryan Park lighting project.
The City Council can consider option A or option B:
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
. No "full" dirt field -laying ice over grass would kill the grass and produce
knotweed which would spread through out the grass in Ryan park and choke any
new grass seedlings from growing
. Woodridge has a lit pleasure rink close to Ryan Park
Mike Feriancek and the PAC decided the following should be discussed at the December
meeting:
1. 2007 Goals (which will include: Completion of lighting Ryan Park, MAPP, Heritage
Farm, complete 2007 CIP projects, 2030 Vision alignment, continuation of the Lakefront
Restoration project)
2. 2007 CIP
AI Friedges updated the PAC on a couple things. There has been a barn found and secured for
the Heritage Farm. The LAC approved boat slips at Sand Point Beach so these will be installed
and available for use summer 2007.
The next PAC meeting will be December 11, 2006 at the Maintenance Center at 6pm.
Motion to adjourn the meeting by Tim Libert, second by Todd Loose, approved.
Meeting adjourned, 8:10 pm
CANOE RACK ASSIGNMENT PROCEDURES
EXCHANGE OF RACKS
Subject to approval of the Parks and Recreation Supervisor and to the recording of the reassignment in
the Parks and Recreation office, rack holder are permitted to (1) exchange racks with each other; (2)
replace a canoe with newly purchased canoe provided the new canoe is suitable size for rack; and (3)
in the event of a sale, change the name of the permittee to the new owner. In the event of a transfer of
the craft to a new owner, assignment of rack to the new owner will continue for the current year.
Vacated racks will be reassigned by the Parks and recreation Department.
APPLICANT
The Prior Lake Parks and Recreation Department will recognize only the person whose signature
appears on the Application! Agreement form as being the responsible holder of the canoe rack. At no
time may this individual sub-lease or receive moneys for the use of his leased rack without acquiring
authorization form the Parks and Recreation Supervisor.
PERMITS TO BONA FIDE CANOE OWNERS ONLY
No permit shall be issue to anyone except a bona fide canoe owner who certifies on the form provided
that the address stated is his legal residence and that the boat to be registered is seaworthy. Suitable
identification of the canoe must be made in the application, including color and manufacturer's
number. Owner must also furnish their Minnesota State Water craft registration number.
However, it is recognized that with the limited number of racks available, it is impractical for a new
applicant to purchase a canoe without some assurance of obtaining a rack assignment. Therefore, if the
applicant submits a letter of intent to purchase a canoe and has this letter verified by the individual or
company from who he is purchasing the canoe the applicant will be considered to have status as a bona
fide canoe owner. Upon purchase of the canoe, all information requested must be furnished.
REVOCATION OF PERMIT
Permits for the current year may be revoked in cases where the rack remains unused without sufficient
case by the permittee for any consecutive 4 week period.
LIFE PERSERVERS
Each craft must Carry at least one (1 ) Coast Guard anoroved safety device ner occunant at all times.
REMOVAL OF CRAFT AT SEASON'S END
All Crafts must be removed from the racks no later than October 15. 20
**SPECIAL NOTICE**
CANOES still on racks after October 15, 20_ may be impounded. A minimum service charge of
$3'tMlQ will be required for property owners to reclaim their craft. Also, in order to provide protected
storage space, such impounded crafts will include a minimum fee of$~per month that their craft
is impounded.
IT IS IMPERATIVE THAT RACKS ARE VACATED ON OR BEFORE OCTOBER 15. 20
ACCEPTABLE WATER CRAFT (Tvne & Maximum Dimensions)
In addition to canoes, the only other water craft to meet the criteria for use of racks are sail boards or
kayaks.
No water craft may exceed the following dimensions: 20 feet in length, 36 inches in width and 20
inches in depth.
SECURING OF CRAFT
It is mandatory that your craft be secured by your own device to the assigned rack at BOTH the front
and the rear. This is to prevent the possibility of the canoe coming loose during high winds. When this
occurs, damage to other canoes could be considered the liability of the rack holder who failed to have
his canoe secured at both ends.
RACK EXCHANGE
The assigned rack must be used for the entire season unless an exchange of racks is approved by the
Parks and Recreation Supervisor or non-use is reported.
,REFUNDS
There will be NO REFUNDS of a canoe rack rental fee.
SUBSEOUENT RENTALS
Canoe rack rentals will not be ongoing from season to season. All applicants must reapply each year.
Forms will be forwarded to users on file as well as to new applicants requesting information. Racks
will be assigned on a lottery basis.
CANOEIKAY AK RACK RENTAL AGREEMENT
This Agreement, made and entered into this day of , 20_, by and between
the City of Prior Lake ("City") and ("Renter") for the purpose
of renting space in the canoe/kayak rack at Sand Point Beach in the City. The City agrees to provide
Renter with exclusive use of one space on the City's canoe/kayak rack at Sand Point Beach between
May 7, 20_ and September 30, 20_.
In exchange for this Agreement by the City, Renter agrees to:
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, 2.
Pay the City a sum of $_ for residents, $_ for non-residents. Such sum
shall be due and payable prior to use of the canoelkayak rack space by the
Renter.
Register his or her canoelkayak with the State of Minnesota. p((.)v irk iJ e (,:.t; c;;j;(:i,11.
3. Carry at least one Coast Guard approved flotation devic~,;ll times while
on board the canoelkayak. ~~'"I!.li'
4. Adequately secure his or her canoelkayak to the canoelkayak rack at both
the front and rear to prevent the canoelkayak from either intentional
removal from the rack by anyone but the owner to prevent inadvertent
discoloration of the rack and consequent damage to other canoeslkayaks.
5. Secure a policy of insurance adequate to cover any damages caused by use
of the ca. noelkayak rack or use of the canoelkayak. z\ffidMTit gf in~n~ ....0
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6. Canoeslkayaks will be used during daylight hours only.
Liabilitv. Renter further agrees to indemnify and hold harmless the City for any damage or
liability created by Renter's use of the canoe/kayak rack or the canoelkayak.
Removal. Renter agrees to remove his or her canoelkayak no later than October 15, of20_.
The City reserves the right to remove and impound any canoe left on the rack after October 15,
20 . In the event that the City exercises this right, Renter hereby agrees to pay a minimum
service charge of $_ to reclaim the canoelkayak. Furthermore, in order to provide protected
storage space, Renter also agrees to pay a minimum fee of $_ per month for each month that
the canoelkayak is impounded by the City. In addition, the City may remove Renter's
canoe/kayak from the rack at any time if such removal is necessary to protect the public health,
safety, or welfare. In the event that the City exercises this right, there will be no charge to the
Renter.
Rental to Bona Fide Canoe/Kavak Owners Only. Renter hereby certifies that he or she is
bona fide canoelkayak owner and that the canoelkayak to be registered is sea worthy. Renter
also agrees that his or her rights under this Agreement are not transferable and the space being
rented cannot be sublet without express written permission of the City. Renter also certifies that
the canoelkayak is registered appropriately with the State of Minnesota.
Renter
(City) By:
Its:
PARK FACILITY RENTALS:
Boat slip rental
Resident/non-resident
Picnic ShelterIBand Shell/Gazebo Rental (Community Parks)
Resident/non-resident
PriorLake Lions Club (Sand Point Beach Only)
~front Park Paviliol\...Rental:
Resident
(Mon-Fri, 2 hr. min./Sat, Sun, City Holidays 4 hr. mill)
Non-Resident
(Mon-Fri, 2 hr. mill./Sat, Sun, City Holidays 4 hr. mill)
School District #719 (Monday-Friday, 1 hr. min.)
(Sat., Sun. & City Holidays, 4 hr. min.)
Youth Organizations, non-profit civic groups, churches
& government agency functions (Mon-Friday, 1 hr min)
(Sat., Sun. & City Holidays, 4 hr. mill.)
25.00 - 50.00/day
50.00 - 100.00/day
No Charge
50.00/hour, 200.00 damage deposit
85.00/hr, 200.00 damage deposit
25.00/hour
50.00/hour
25.00/hour
50.00/hour
FIELD RESERVATIONS:
Basehall Fields (Communitv Parks):
Residents
Non-residents
PLA. Y. sponsored activities
rs.D. sponsored teams
Prior Lake Amateur Baseball Association
SQfthall Fields {Communtiv Parks\;.
Residents
Non-residents
PLA. Y. sponsored activities
Field Prenarat\.Qn;.
Weekday field prep, for PLA. Y.
,Soccer Fiel~
Residents
N on-residents
Prior Lake Soccer Club
,Football Fields:
Residents
Non-residents
PLA. Y. sponsored activities
Field!Rink Li'rhts-Private Groun (2 hr mint
PLA. Y. sponsored activities
Prior Lake Soccer Club
Prior Lake Hockey Association
;Hockev Rinks:
Prior Lake Hockey Association
50.00/field per day
100.00/field per day
No Charge
No Charge
No Charge
50.00/field per day
100.00/field per day
No Charge
25.00/field per preparation
No Charge
50.00/field per day
100.00/field per day
No Charge
50.00/field per day
100.00/field per day
No Charge
25.00/hour per field/rink
No Charge
No Charge
No Charge
reg./non-reg. hrs. 15.00/30.00
No Charge
SOFTBALL TOURNAMENTS:
Fees for a two day weekend tournament
(Four fields, morning prep both days & periodic trash removal)
PLA. Y. sponsored activities
Additional Days
PLA. Y. sponsored activities
Field Lighting (Four fields)
Additional field Preparation (2 hour millimum)
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No Charge
50.00/field, per day
No Charge
100.00/day
50.00/hour
PARK PERMITS
Boat Trailer Parking (Sand Point Beach)
Daily Admission (Sand Point Beach)
Season Park Sticker (resident/non-resident)
Park Program Surcharge (non-resident)
Park Support Fee* (pre-200] development)
Picnic Table Moves
20.00/day
5.00/day
25.00/50.00
5.00/person, per program
850.00
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Page 3
Lakefront Pavilion Stats
As the weather turns cold and we approach the end
of the year, we thought Council members might be
interested in these facts:
· May 1-0~t 31, the pavilion was rented 22 of 27
available Saturdays.
· May 1-0ct 31, the pavilion was rented 52 of 78
available weekend days (Fri, Sat. & Sun).
· Annually, it was rented 91 of 184 rental days avail-
able (including weekdays).
· For the 2007 summer season, the pavilion has al-
ready been booked for every Saturday, except
one, from June 2 through August 11.
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City of Prior Lake
Run Date: 12/11/06
Run Time: 4:11 P
Prior Lake - RecTrac! LIVE
RESERVATION STATS REPORT
Page:
User: LLD
I Type-Loc-Facil Rsv Cnt Pct Tot Head Cnt Pct Tot Hrs Used Pct Tot EventCntPct Tot PrintCnt Pet Tot Site Cnt Pct Tot l
SHElT-LP-PAVIL~rdJ 2
SHEL T-LP-SHEL2 28
SHEL T-LP-SHEL T 51
SHELT-MP-SHLT1 31
SHEL T -MP-SHL T2 2
SHEL T -PONDS-SHL T1 11
SHEL T-PONDS-SHL T2 1
SHEL T-SPB-SHL T1 55
SHElT-SPB-SHLT2 17
THEAT-LP-THEAT 14
0.94% 0 0.00% 10.00 0.84% 0 0.00% 0 0.00%
13.21% 0 0.00% 151.00 12.65% 0 0.00% 0 0.00%
24.06% 1.783 31.79% 367.50 30.80% 0 0.00% 0 0.00%
14.62% 825 14.71% 127.00 10.64% 0 0.00% 0 0.00%
0.94% 50 0.89% 14.00 1.17% 0 0.00% 0 0.00%
5.19% 190 3.39% 38.00 3.18% 0 0.00% 0 0.00%
0.47% 150 2.67% 8.00 0.67% 0 0.00% 0 0.00%
25.94% 1,490 26.57% 305.00 25.56% 0 0.00% 0 0.00%
8.02% 1,020 18.19% 134.00 11.23% 0 0.00% 0 0.00%
6.60% 100 1.78% 38.75 3.25% 0 0.00% 0 0.00%
Total Facilities for Selection Criteria: 10
Total Reservations for Selection Criteria: 212
Total Head Count for Selection Criteria: 5608
Total Hours Used for Selection Criteria: 1193.25
SELECTION CRITERIA:
Date Range: 04/01/2006 Thru 09/30/2006
Print Options Range: Thru 77777
Event Type Range: Thru 77777
Site Type Range: Thru 777Tl.
Headcount: Anticipated Headcount
Print Option: Type Info
Individual Selections: SHEL T-LP-PAVIL,SHEL T-LP-SHEL2,SHEL T-LP-SHEL T,SHEL...
I Option Code Type
Description
Rsv. Cnt
Head Cnt
Net Fees
Net Paid
No Print/Site/Event Options Were Linked To Selected Reservations
o
o
o
o
o
o
o
o
o
o
0.00%
0.00%
0.00"10
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
General Rules
for Boat Slip Procedures
. ALL SLIPS AVAILABLE FROM 5 A.M. TO 10 P.M. DAILY
. No OVERNIGHT MOORING PERMITTED
. VIOLATORS WILL BE TAGGED
. No FISHING, WATER SKIING, INNER-TUBE USAGE,DIVING OR SWIMMING FROM DOCKS
. No BEACHING WATERCRAFT BETWEEN DOCKS AND SWIMMING BEACH
. No oOJ;T iAtmet=ttNG Or:\ \"'~IIICLCJ VvtT11 Tf1';ILCI1J rAAlc:rKJ _t~T PARK
ANY VIOLATION OF CITY CODE SECTION 702.600 AS OUTLINED ABOVE
IS A MISDEMEANOR AND SUBJECT TO A FINE OF UP TO $1,000
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030 Vision Plan
. Focus and recommend ef to implement
2030 vision plan with respect
recreation and open space.
. Periodically review usage, policies,
procedures, and any supervision issue
. Revise plan as needed as a result of P
Task Force recommendations.
Status: Ongoing
Outcome: Add to 2007 Goals ( 3rd bullet = MAPP)
Note: Add "Complete Ryan Park Lighting & Improvement Project" to 2007 Goals
5
. Recommend updates and chan
Park Comprehensive Plan as nee
Status: Completed for 2006
Outcome: Move to 2007 Goals
6
. Monitor forest restoration proj
Lakefront Park.
. Monitor public and fish activity leve
Fin Program.
. Continue to look for opportunities in thes
areas that benefit Prior Lake.
Status: Ongoing
Outcome: Move to 2007 Goals
Note: Add "FIN Hickory Shores" to 2007 Goals
7
Goal ~kate Park
evalual1on.
. Monitor Skate Park during 20
. Evaluate success of equipment
reconfiguration.
. Track vandalism issues at the facility
recommend solutions.
Status: Completed
Outcome: Gutted shack/no longer offer concession; in order to eliminate vandalism
8
. Review and comment on mg
plan.
. Work cooperatively with the Herif
Committee to develop and financial
for the Heritage (Kop) Farm Master P
improvements.
Status: Completed
Outcome: Continue to update as phases move forward. Move to 2007 Goals
9
Goal #6: ~ke Park
on Cam~
. Work with City Staff to develop
plan for Lake Park on Campbell.
Status: Will address in 2007
Outcome: Move to 2007 Goals
10
. Appoint liaison and provide co
LAC with respect to this issue.
Status: Completed
Outcome: LAC held public meeting & decided to have both accesses open for a year
or two and assess at that point.
11
ublic Boat Slips
. Review and make recom dations
regarding public boat slip ope
Watzls.
. Work with LAC to evaluate boat sh
Sand Point Beach Park and! or Sand P
DNR access.
Status: Completed
Outcome: Sand Pt. slips will be installed Summer 2007. Continue with reservations at
Watzls Slips
Note: PAC may want to discuss if we use reservations for Sand Pt. slips as well
12
Goal # .~IP (Capital
I mproveme~--rogram)
. Implement the 2006 year of t11 06 -
2010 CIP.
. Review the park portion of the prop
2007 - 2011 CIP for city council
consideration.
Status: Ongoing
Outcome: Move to 2007 Goals. We will Implement the 2007 year of the 2007 - 2011
CIP and we will review the park portion of the proposed 2008 - 2012 CIP for city
council consideration.
13
Goal 1{)~ Areas of
Prese~~ n
. Consider areas for preservation
unique forest, water or topographic
attributes.
. When reviewing subdivisions consider
preservation of green belts.
Status: Ongoing
Outcome: Move to 2007 Goals
14